UTHealth Houston
Executive Assistant - Diagnostic and Interventional Imaging - Neuroradiology
UTHealth Houston, Houston, Texas, United States, 77246
Executive Assistant – Diagnostic & Interventional Imaging – Neuroradiology
UTHealth Houston’s Department of Diagnostic and Interventional Imaging – Neuroradiology is hiring an Executive Assistant to support executive level leadership, collaborate on advanced imaging, clinical research, medical education and partnership initiatives. Key Accountabilities
Resolve general to complex inquiries and respond to correspondence or telephone contacts in the area of responsibility within guidelines established by the supervisor. Compose correspondence and memoranda; prepare graphs, tables, manuscripts, speeches, mass communications, reports and presentation materials; assist with grant and contract materials. Schedule and maintain calendars and travel itineraries; coordinate related arrangements in compliance with all university, governmental, and/or grant policies and guidelines. Responsible for filing systems, accuracy and compliance of files, records and reports for the assigned area; maintain knowledge base of legal and regulatory requirements. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Compile data from reports using required knowledge of departmental, project, and/or university policies and procedures. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. Coordinate meetings and gatherings, room assignments, invite participants, and arrange refreshments and equipment as needed; may prepare and distribute meeting minutes. May approve and coordinate purchases of office supplies and equipment. Screen calls and emails and receive and direct visitors. Retrieve information from departmental, university and/or system levels and/or project records and produce reports with analysis. Regularly handle the highest level of confidential information and sensitive issues. Provide guidance and direction to lower level staff. Assist with interviewing, orientation and scheduling of staff; provide input into lower staff performance evaluations. Serve as a high-level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. May maintain or reconcile financial records/reports; FMS training with a passing score may be required; may have limited signature authority. Advise on and may draft policies and processes as assigned by the supervisor; responsible for making routine decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. Other duties as assigned. Certification and Skills
Advanced working knowledge of standard office software such as Word, Excel, PowerPoint and Outlook is required. Use of university financial systems may be required. Minimum Education
High school diploma or equivalent required. Bachelor’s degree preferred. Minimum Experience
Six (6) years related work experience required. Extensive experience with scheduling, maintaining calendars and travel itineraries required. Prior experience preparing meeting materials or general reports required. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive
This position is a security-sensitive position pursuant to Texas Education Code 51.215, Texas Government Code 411.094, Texas Business and Commerce Code 117.001(2) and 791.4. Residency Requirement
Employees must permanently reside and work in the State of Texas. Benefits
100% paid medical premiums for full-time employees Generous time off (holidays, preventative leave day, both vacation and sick time – approximately 37‑38 days per year) Longevity Pay (Monthly payments after two years of service) Retirement/pension plan Employee Wellness
Free financial and legal counseling Free mental health counseling services Gym membership discounts and access to wellness programs Other employee discounts including entertainment, car rentals, cell phones, etc. Resources for child and elder care
#J-18808-Ljbffr
UTHealth Houston’s Department of Diagnostic and Interventional Imaging – Neuroradiology is hiring an Executive Assistant to support executive level leadership, collaborate on advanced imaging, clinical research, medical education and partnership initiatives. Key Accountabilities
Resolve general to complex inquiries and respond to correspondence or telephone contacts in the area of responsibility within guidelines established by the supervisor. Compose correspondence and memoranda; prepare graphs, tables, manuscripts, speeches, mass communications, reports and presentation materials; assist with grant and contract materials. Schedule and maintain calendars and travel itineraries; coordinate related arrangements in compliance with all university, governmental, and/or grant policies and guidelines. Responsible for filing systems, accuracy and compliance of files, records and reports for the assigned area; maintain knowledge base of legal and regulatory requirements. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Compile data from reports using required knowledge of departmental, project, and/or university policies and procedures. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. Coordinate meetings and gatherings, room assignments, invite participants, and arrange refreshments and equipment as needed; may prepare and distribute meeting minutes. May approve and coordinate purchases of office supplies and equipment. Screen calls and emails and receive and direct visitors. Retrieve information from departmental, university and/or system levels and/or project records and produce reports with analysis. Regularly handle the highest level of confidential information and sensitive issues. Provide guidance and direction to lower level staff. Assist with interviewing, orientation and scheduling of staff; provide input into lower staff performance evaluations. Serve as a high-level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. May maintain or reconcile financial records/reports; FMS training with a passing score may be required; may have limited signature authority. Advise on and may draft policies and processes as assigned by the supervisor; responsible for making routine decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. Other duties as assigned. Certification and Skills
Advanced working knowledge of standard office software such as Word, Excel, PowerPoint and Outlook is required. Use of university financial systems may be required. Minimum Education
High school diploma or equivalent required. Bachelor’s degree preferred. Minimum Experience
Six (6) years related work experience required. Extensive experience with scheduling, maintaining calendars and travel itineraries required. Prior experience preparing meeting materials or general reports required. May substitute required experience with equivalent years of education beyond the minimum education requirement. Physical Requirements
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive
This position is a security-sensitive position pursuant to Texas Education Code 51.215, Texas Government Code 411.094, Texas Business and Commerce Code 117.001(2) and 791.4. Residency Requirement
Employees must permanently reside and work in the State of Texas. Benefits
100% paid medical premiums for full-time employees Generous time off (holidays, preventative leave day, both vacation and sick time – approximately 37‑38 days per year) Longevity Pay (Monthly payments after two years of service) Retirement/pension plan Employee Wellness
Free financial and legal counseling Free mental health counseling services Gym membership discounts and access to wellness programs Other employee discounts including entertainment, car rentals, cell phones, etc. Resources for child and elder care
#J-18808-Ljbffr