Voiceflow
Executive Assistant
Location: New York City (In-person, NoHo)
Compensation: $80-110K
We’re hiring an Executive Assistant to the C‑Suite to help scale swsh during a pivotal growth phase. This role is mission‑critical: you’ll be the operational backbone of the founders day‑to‑day, ensuring focus, clarity, and momentum across the company.
This is a high‑trust, high‑impact role for someone who is proactive, detail‑obsessed, calm under pressure, and excited to work at a fast‑paced startup. You’ll save the CEO time, anticipate needs before they arise, and help the company operate at a higher level.
Executive & Calendar Support
Own executive inbox management and draft clear, professional communication on behalf of the CEO (saving ~10 hours/week)
Manage complex calendar scheduling (up to ~65 meetings/week), prioritizing focus time and efficiency
Coordinate internal and external meetings including leadership meetings, board meetings, all‑hands, off‑sites, and 1:1s
Prepare agendas, documents, and materials for meetings
Travel & Logistics
Coordinate executive travel
Handle flights, accommodations, and itineraries across multiple time zones
Coordinate logistics for conferences and off‑site events
Operations & Admin
Maintain and update CRM of contacts
Support certain urgent operational tasks
Manage expense reports, purchase orders, vendor coordination, and procurement
Coordinate signatures for contracts and forms
Manage gifts for partners and customers
Support office operations: snacks, lunches, fun team activities, and off‑sites
Communication & Coordination
Partner closely with leadership and sales/ops teams to track priorities, goals, and key initiatives
Handle confidential and proprietary information with discretion and integrity
YOUR STRENGTHS
2+ years of experience in an administrative, executive assistant, or similar role
Exceptional organization and time‑management skills with extreme attention to detail
Strong written and verbal communication skills
Calm, adaptable, and effective in a fast‑moving environment with shifting priorities
Proactive mindset - you anticipate needs and take ownership
High standards of professionalism, discretion, and reliability
Comfortable supporting a CEO directly and acting as a force multiplier
Excited to work in person at our NYC office
⭐️ BONUS POINTS
Experience supporting multiple executives or working at an early‑stage startup
Strong intuition for prioritization and executive decision support
Interest in tech, startups, or consumer products
WHAT WE’RE OFFERING
$80-110K salary (based on experience)
Office in NoHo, NYC (in‑person role)
Health & wellness stipend
Daily lunch stipend
PTO
Team off‑sites and company events
Direct exposure to startup leadership, strategy, and growth
Significant learning and career growth opportunity at an early‑stage company
Please email: weilyn@joinswsh.com with your resume / LinkedIn attached.
#J-18808-Ljbffr
Compensation: $80-110K
We’re hiring an Executive Assistant to the C‑Suite to help scale swsh during a pivotal growth phase. This role is mission‑critical: you’ll be the operational backbone of the founders day‑to‑day, ensuring focus, clarity, and momentum across the company.
This is a high‑trust, high‑impact role for someone who is proactive, detail‑obsessed, calm under pressure, and excited to work at a fast‑paced startup. You’ll save the CEO time, anticipate needs before they arise, and help the company operate at a higher level.
Executive & Calendar Support
Own executive inbox management and draft clear, professional communication on behalf of the CEO (saving ~10 hours/week)
Manage complex calendar scheduling (up to ~65 meetings/week), prioritizing focus time and efficiency
Coordinate internal and external meetings including leadership meetings, board meetings, all‑hands, off‑sites, and 1:1s
Prepare agendas, documents, and materials for meetings
Travel & Logistics
Coordinate executive travel
Handle flights, accommodations, and itineraries across multiple time zones
Coordinate logistics for conferences and off‑site events
Operations & Admin
Maintain and update CRM of contacts
Support certain urgent operational tasks
Manage expense reports, purchase orders, vendor coordination, and procurement
Coordinate signatures for contracts and forms
Manage gifts for partners and customers
Support office operations: snacks, lunches, fun team activities, and off‑sites
Communication & Coordination
Partner closely with leadership and sales/ops teams to track priorities, goals, and key initiatives
Handle confidential and proprietary information with discretion and integrity
YOUR STRENGTHS
2+ years of experience in an administrative, executive assistant, or similar role
Exceptional organization and time‑management skills with extreme attention to detail
Strong written and verbal communication skills
Calm, adaptable, and effective in a fast‑moving environment with shifting priorities
Proactive mindset - you anticipate needs and take ownership
High standards of professionalism, discretion, and reliability
Comfortable supporting a CEO directly and acting as a force multiplier
Excited to work in person at our NYC office
⭐️ BONUS POINTS
Experience supporting multiple executives or working at an early‑stage startup
Strong intuition for prioritization and executive decision support
Interest in tech, startups, or consumer products
WHAT WE’RE OFFERING
$80-110K salary (based on experience)
Office in NoHo, NYC (in‑person role)
Health & wellness stipend
Daily lunch stipend
PTO
Team off‑sites and company events
Direct exposure to startup leadership, strategy, and growth
Significant learning and career growth opportunity at an early‑stage company
Please email: weilyn@joinswsh.com with your resume / LinkedIn attached.
#J-18808-Ljbffr