East Carolina University
Executive Assistant - Journey
East Carolina University, Greenville, North Carolina, United States, 27834
The Executive Assistant will assist Graduate Programs for the College of Business. Duties include: Assistant will have a thorough knowledge of policies and procedures for graduate students enrolled in the College of Business and assist with written documentation of these procedures. Will review procedures periodically and make updates as needed.
Communication
Incumbent serves as point of contact for information concerning the activities, policies, reports and deadlines for the College of Business. Responds to inquiries on university and College administrative policies and procedures and is expected to know the policies and procedures outlined in ECU’s Faculty Manual and Business Manual, the policies and procedures of administrative offices at ECU, the policies of College of Business and state regulations that might affect university employees and units. The position will assess and resolve unprecedented problems that require research and review of policies and procedures, and exercise sound judgment in offering solutions and guidance to questions and problems. Coordinates and communicates information, projects and activities among administrative support staff, professional staff, department chairs, college and department committees, university committees and other groups throughout ECU. Position is responsible for conveying highly complex information in a clear and understandable manner. This person routinely works with highly sensitive information and must advise, interact and counsel management and employees on a wide range of sensitive issues which requires confidentiality and professionalism at all times. Manages the Dean’s calendar to assure that all important responsibilities, commitments and deadlines are met. Collaborates, reviews and prepares speeches/presentations and other materials for the Dean, when necessary. Develops and prepares correspondence, as needed. Reviews incoming documents, correspondence, confidential reports and other materials for the Dean and provides the Dean with any historical information or related documents and prepares responses when necessary. Travel submissions for Dean, Associate Deans, and Directors for the College of Business. Responsible for submitting documents for Dean reimbursements/purchases. COB Special Events
Assist with graduation, donors annual banquet and donor meetings, scholarship banquet, College Holiday banquet, and additional events as required. Assist Associate Dean and Director of Outreach with donor letters of recognition and additional correspondence as needed. Provide assistance with documentation of procedures for specific special events and update when necessary. Schedule meetings and appointments as requested. Business Administration
Independently provides administrative oversight and management of daily business functions. Must be able to readily respond to shifting priorities and implement new initiatives in the dynamic environment of an academic unit and establish, interpret, modify and monitor Dean’s office policies for effectiveness and viability. Plans, develops and implements strategies, policies and procedures to ensure that the work of the unit is carried out effectively, efficiently and deadlines are met. Organizes and attends meetings of the dean, the senior management team and the department chairs. Develops the agenda, collects and/or prepares documents needed for meetings, arranges for presentations to be made by other university administrators or special guests, provides information and reports at the meetings as needed, and serves as facilitator for follow-up actions from these meetings. The incumbent is assigned signature and approval authority for the dean for a number of documents. Approving these documents and/or processes on behalf of the dean requires a thorough understanding and current knowledge of the policies of ECU’s Department for People Operations, Success, and Opportunity (POSO), Academic Affairs, and University, state and federal policies and regulations regarding personnel actions and budgeting processes. On the Dean’s behalf, answers daily requests for information and/or advice.
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Incumbent serves as point of contact for information concerning the activities, policies, reports and deadlines for the College of Business. Responds to inquiries on university and College administrative policies and procedures and is expected to know the policies and procedures outlined in ECU’s Faculty Manual and Business Manual, the policies and procedures of administrative offices at ECU, the policies of College of Business and state regulations that might affect university employees and units. The position will assess and resolve unprecedented problems that require research and review of policies and procedures, and exercise sound judgment in offering solutions and guidance to questions and problems. Coordinates and communicates information, projects and activities among administrative support staff, professional staff, department chairs, college and department committees, university committees and other groups throughout ECU. Position is responsible for conveying highly complex information in a clear and understandable manner. This person routinely works with highly sensitive information and must advise, interact and counsel management and employees on a wide range of sensitive issues which requires confidentiality and professionalism at all times. Manages the Dean’s calendar to assure that all important responsibilities, commitments and deadlines are met. Collaborates, reviews and prepares speeches/presentations and other materials for the Dean, when necessary. Develops and prepares correspondence, as needed. Reviews incoming documents, correspondence, confidential reports and other materials for the Dean and provides the Dean with any historical information or related documents and prepares responses when necessary. Travel submissions for Dean, Associate Deans, and Directors for the College of Business. Responsible for submitting documents for Dean reimbursements/purchases. COB Special Events
Assist with graduation, donors annual banquet and donor meetings, scholarship banquet, College Holiday banquet, and additional events as required. Assist Associate Dean and Director of Outreach with donor letters of recognition and additional correspondence as needed. Provide assistance with documentation of procedures for specific special events and update when necessary. Schedule meetings and appointments as requested. Business Administration
Independently provides administrative oversight and management of daily business functions. Must be able to readily respond to shifting priorities and implement new initiatives in the dynamic environment of an academic unit and establish, interpret, modify and monitor Dean’s office policies for effectiveness and viability. Plans, develops and implements strategies, policies and procedures to ensure that the work of the unit is carried out effectively, efficiently and deadlines are met. Organizes and attends meetings of the dean, the senior management team and the department chairs. Develops the agenda, collects and/or prepares documents needed for meetings, arranges for presentations to be made by other university administrators or special guests, provides information and reports at the meetings as needed, and serves as facilitator for follow-up actions from these meetings. The incumbent is assigned signature and approval authority for the dean for a number of documents. Approving these documents and/or processes on behalf of the dean requires a thorough understanding and current knowledge of the policies of ECU’s Department for People Operations, Success, and Opportunity (POSO), Academic Affairs, and University, state and federal policies and regulations regarding personnel actions and budgeting processes. On the Dean’s behalf, answers daily requests for information and/or advice.
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