AMA Consulting Group LLC
Creative Instructor Program Coordinator ( Part-time)
AMA Consulting Group LLC, San Bernardino, California, United States, 92409
Reports To:
Executive Director Employment Type:
Part-Time, Non-exempt Schedule:
Part-time, includes some evenings/weekends depending on programming needs Compensation:
$35 per hour, up to 20 hours per week Application Status:
Open
Application Closes:
February 9, 2026, at 11:59 PM (PST)
Position Overview
The CIP Program Coordinator is responsible for coordinating all day-to-day operations of the Creative Instructor Program (CIP), a workforce development and arts education initiative. This role ensures smooth participation and progress for each mentee instructor/program participant, accurate reporting, consistent communication with partners, and effective scheduling of program activities. The Coordinator oversees recruitment cycles, onboarding, training sessions, workshop scheduling, data tracking, events, and provides ongoing support to mentee instructors/program participants throughout their teaching residency. Key Responsibilities
Program Operations & Coordination
Manage daily operations of the Creative Instructor Program to ensure a positive experience for mentee instructors/program participants, studio staff, community members, and partners. Serve as the primary point of contact for mentee instructors/program participants regarding scheduling, logistics, training requirements, and program expectations. Maintain accurate program records, calendars, forms, and communications. Assist with onsite support during workshops, orientations, or program events as needed. Recruitment, Onboarding & Training Support
Assist with annual recruitment (April 1–June 1) including reviewing applications, scheduling interviews, and communicating with applicants. Facilitate onboarding steps such as Livescan coordination, demographic surveys, required training sessions, and orientation. Collect mentee instructor/program participant bios, headshots, lesson plans, and required documentation. Coordinate pedagogy training, workspace management training, and DEI sessions. Mentee Instructor/Participant Support & Scheduling
Support mentee instructors/program participants throughout their time in the program. Manage workshop scheduling, studio bookings, and teaching calendars. Provide communication, templates, preparation guidelines, and teaching support resources. Assist with coordinating mentorship pairings, peer learning sessions, and observation schedules. Partner & Community Engagement
Coordinate communication with partner institutions including: San Bernardino Valley College California State University of San Bernardino University of Redlands University of California Riverside Support partner‑led workshops, mentorship opportunities, and networking events. Help organize community‑facing activities such as showcases or cohort meetings. Schedule workshop dates, locations, and studio spaces. Assist with material requests, inventory coordination, and supply reimbursements. Ensure mentee instructors/program participants receive relevant guidelines for setup, breakdown, classroom management, and reporting. Administrative & Reporting Tasks
Prepare weekly and monthly reports on program participation, workshop attendance, instructional hours, and progress metrics. Maintain organized digital files on mentee instructors/program participants, workshops, surveys, and evaluations. Support program compliance needs associated with grant funding and organizational requirements. Track payments including ticket revenue splits (60% instructor / 40% admin & supplies) and stipend documentation. Event Coordination
Organize or assist with: Instructor orientations Cohort and peer‑learning meetings Group shows / showcases Manage event communications, logistics, and scheduling. Qualifications
Preferred Experience
Experience in program coordination, arts education, nonprofit operations, or community-based programming. Strong communication and interpersonal skills. Ability to manage schedules, multitask, and meet deadlines. Basic proficiency with administrative and project management tools (training can be provided). Experience with community arts or education organizations is a plus. Required Skills
Clear and professional communication. Strong organizational and administrative abilities. Ability to work onsite during workshops, meetings, and events as scheduled. Comfort working with diverse communities and creative individuals. 20 hours per week, determined by program needs. Requires onsite presence at Garcia Center for the Arts and partner locations. May involve light event setup, workshop support, and occasional evening/weekend duties. Garcia Center’s Mission and History
The mission of the Garcia Center for the Arts is to sponsor, promote, and sustain the arts in the city of San Bernardino and the surrounding area. The Center serves a thriving and culturally diverse community by providing opportunities for enrichment and empowerment through the arts. Established in 2013, the Center was created when the San Bernardino Municipal Water Department leased the site and its buildings to the San Bernardino Valley Concert Association for 99 years. The Garcia Center for the Arts is dedicated to honoring Ernest and Dorothy Garcia for their many contributions to the visual and performing arts over decades of civic and educational service. Please provide a personal reflection. We'd love to know more about your experience, goals and skills that demonstrate your passion and ability to serve the community of San Bernardino.
(Limit 600 words)
#J-18808-Ljbffr
Executive Director Employment Type:
Part-Time, Non-exempt Schedule:
Part-time, includes some evenings/weekends depending on programming needs Compensation:
$35 per hour, up to 20 hours per week Application Status:
Open
Application Closes:
February 9, 2026, at 11:59 PM (PST)
Position Overview
The CIP Program Coordinator is responsible for coordinating all day-to-day operations of the Creative Instructor Program (CIP), a workforce development and arts education initiative. This role ensures smooth participation and progress for each mentee instructor/program participant, accurate reporting, consistent communication with partners, and effective scheduling of program activities. The Coordinator oversees recruitment cycles, onboarding, training sessions, workshop scheduling, data tracking, events, and provides ongoing support to mentee instructors/program participants throughout their teaching residency. Key Responsibilities
Program Operations & Coordination
Manage daily operations of the Creative Instructor Program to ensure a positive experience for mentee instructors/program participants, studio staff, community members, and partners. Serve as the primary point of contact for mentee instructors/program participants regarding scheduling, logistics, training requirements, and program expectations. Maintain accurate program records, calendars, forms, and communications. Assist with onsite support during workshops, orientations, or program events as needed. Recruitment, Onboarding & Training Support
Assist with annual recruitment (April 1–June 1) including reviewing applications, scheduling interviews, and communicating with applicants. Facilitate onboarding steps such as Livescan coordination, demographic surveys, required training sessions, and orientation. Collect mentee instructor/program participant bios, headshots, lesson plans, and required documentation. Coordinate pedagogy training, workspace management training, and DEI sessions. Mentee Instructor/Participant Support & Scheduling
Support mentee instructors/program participants throughout their time in the program. Manage workshop scheduling, studio bookings, and teaching calendars. Provide communication, templates, preparation guidelines, and teaching support resources. Assist with coordinating mentorship pairings, peer learning sessions, and observation schedules. Partner & Community Engagement
Coordinate communication with partner institutions including: San Bernardino Valley College California State University of San Bernardino University of Redlands University of California Riverside Support partner‑led workshops, mentorship opportunities, and networking events. Help organize community‑facing activities such as showcases or cohort meetings. Schedule workshop dates, locations, and studio spaces. Assist with material requests, inventory coordination, and supply reimbursements. Ensure mentee instructors/program participants receive relevant guidelines for setup, breakdown, classroom management, and reporting. Administrative & Reporting Tasks
Prepare weekly and monthly reports on program participation, workshop attendance, instructional hours, and progress metrics. Maintain organized digital files on mentee instructors/program participants, workshops, surveys, and evaluations. Support program compliance needs associated with grant funding and organizational requirements. Track payments including ticket revenue splits (60% instructor / 40% admin & supplies) and stipend documentation. Event Coordination
Organize or assist with: Instructor orientations Cohort and peer‑learning meetings Group shows / showcases Manage event communications, logistics, and scheduling. Qualifications
Preferred Experience
Experience in program coordination, arts education, nonprofit operations, or community-based programming. Strong communication and interpersonal skills. Ability to manage schedules, multitask, and meet deadlines. Basic proficiency with administrative and project management tools (training can be provided). Experience with community arts or education organizations is a plus. Required Skills
Clear and professional communication. Strong organizational and administrative abilities. Ability to work onsite during workshops, meetings, and events as scheduled. Comfort working with diverse communities and creative individuals. 20 hours per week, determined by program needs. Requires onsite presence at Garcia Center for the Arts and partner locations. May involve light event setup, workshop support, and occasional evening/weekend duties. Garcia Center’s Mission and History
The mission of the Garcia Center for the Arts is to sponsor, promote, and sustain the arts in the city of San Bernardino and the surrounding area. The Center serves a thriving and culturally diverse community by providing opportunities for enrichment and empowerment through the arts. Established in 2013, the Center was created when the San Bernardino Municipal Water Department leased the site and its buildings to the San Bernardino Valley Concert Association for 99 years. The Garcia Center for the Arts is dedicated to honoring Ernest and Dorothy Garcia for their many contributions to the visual and performing arts over decades of civic and educational service. Please provide a personal reflection. We'd love to know more about your experience, goals and skills that demonstrate your passion and ability to serve the community of San Bernardino.
(Limit 600 words)
#J-18808-Ljbffr