Virginia Commonwealth University Health Systems
Administrative Staff Specialist - Division of Urology- Days
Virginia Commonwealth University Health Systems, Richmond, Virginia, United States, 23214
The Administrative Staff Specialist performs administrative and secretarial functions for the Department, including assisting with budget planning, monitoring expenditures, processing accounts receivable, resolving discrepancies with vendors, keeping personnel files in accordance with JCAHO expectations, ordering supplies and equipment, and reporting hazards to the appropriate department. This role also involves scheduling appointments, registering patients, resolving patient disputes, answering the telephone, verifying insurance, obtaining referrals and authorization, and staying abreast of insurance and hospital/HR policies.
Responsibilities
Assisting with budget planning and monitoring expenditures
Processing accounts receivable and resolving discrepancies with vendors
Keeping personnel files in accordance with JCAHO expectations
Ordering supplies and equipment and reporting hazards
Arranging repair and maintenance of office equipment
Monitoring staff attendance and time, and assisting staff as needed
Facilitating and coordinating day‑to‑day administrative activities of the department
Supporting fiscal and time‑management objectives of the department
Scheduling appointments, registering patients, resolving patient disputes, and answering the telephone
Verifying insurance, obtaining referrals and authorization, and staying abreast of insurance policies and changes
Keeping abreast of hospital and HR policies as they are implemented
Coordinating recruitment activities and scheduling interviews with applicants
Performing daily activities with minimal supervision
Managing multiple physician calendars and appointments
Coordinating business travel arrangements for new recruits and current departmental faculty members
Ordering supplies and equipment
Providing new faculty member orientation
Experience REQUIRED
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e‑mail/calendaring
Experience PREFERRED
Five (5) years of previous secretarial/administrative work experience in an office setting
Previous experience in an academic health care setting
Education / Training REQUIRED
High School Diploma or equivalent
Education / Training PREFERRED
Associate Degree in Business, Accounting, or related field from an accredited program
Additional Position Requirements Work schedule may change based on department’s needs.
Physical Requirements Physical: Lifting less than 20 lbs.; lifting 20–50 lbs.; activities: prolonged standing.
Mental / Sensory: strong recall, reasoning, problem solving, hearing, speak clearly, reading, logical thinking.
Emotional: fast‑pace environment, able to handle multiple priorities, able to adapt to frequent change.
Age Specific Groups Served All
EEO: Employer/Disabled/Protected Veteran (41 CFR 60–1.4).
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Responsibilities
Assisting with budget planning and monitoring expenditures
Processing accounts receivable and resolving discrepancies with vendors
Keeping personnel files in accordance with JCAHO expectations
Ordering supplies and equipment and reporting hazards
Arranging repair and maintenance of office equipment
Monitoring staff attendance and time, and assisting staff as needed
Facilitating and coordinating day‑to‑day administrative activities of the department
Supporting fiscal and time‑management objectives of the department
Scheduling appointments, registering patients, resolving patient disputes, and answering the telephone
Verifying insurance, obtaining referrals and authorization, and staying abreast of insurance policies and changes
Keeping abreast of hospital and HR policies as they are implemented
Coordinating recruitment activities and scheduling interviews with applicants
Performing daily activities with minimal supervision
Managing multiple physician calendars and appointments
Coordinating business travel arrangements for new recruits and current departmental faculty members
Ordering supplies and equipment
Providing new faculty member orientation
Experience REQUIRED
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e‑mail/calendaring
Experience PREFERRED
Five (5) years of previous secretarial/administrative work experience in an office setting
Previous experience in an academic health care setting
Education / Training REQUIRED
High School Diploma or equivalent
Education / Training PREFERRED
Associate Degree in Business, Accounting, or related field from an accredited program
Additional Position Requirements Work schedule may change based on department’s needs.
Physical Requirements Physical: Lifting less than 20 lbs.; lifting 20–50 lbs.; activities: prolonged standing.
Mental / Sensory: strong recall, reasoning, problem solving, hearing, speak clearly, reading, logical thinking.
Emotional: fast‑pace environment, able to handle multiple priorities, able to adapt to frequent change.
Age Specific Groups Served All
EEO: Employer/Disabled/Protected Veteran (41 CFR 60–1.4).
#J-18808-Ljbffr