The University of Georgia
Job Title
Administrative Support Professional
Posting Details Posting Number: S14492P
Working Title: Administrative Support Professional
Department: COE-Kinesiology
Posting Type: External Retirement Plan TRS
Employment Type: Employee Benefits Eligibility
Eligibility: Full/Part time – Full Time
Work Schedule: Monday thru Friday 8am‑5pm
Salary: Commensurate with Experience
Closing Date: Open until filled
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.
Employment and Benefits Full Time – FTE 1.00, Classification Title: Administrative Assistant II, FLSA: Non‑Exempt, Minimum Qualifications: High school diploma or equivalent and 2 years of related experience.
Position Summary This position provides administrative and operational support for departmental programs, faculty, and staff. Responsibilities include clerical tasks, communication support, recordkeeping, and assistance with events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively with students, faculty, and visitors.
Knowledge, Skills, Abilities and/ or Competencies
Excellent written and verbal communication
Ability to manage multiple tasks and deadlines
Proficiency in Microsoft Office and standard office systems
Customer-service focused
Physical Demands Sitting in front of a computer for long hours and using the phone, fax, and various office equipment.
Driving, Security and Financial Responsibilities Driving responsibility: No
Position of Trust: Yes
Access to financial resources: Yes
Use of a P‑Card: No
Interaction with children under 18 or direct patient care: No
Security Access (e.g., IT security, personnel records): No
Credit and P‑Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of credentials and employment history, and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities.
Duties/Responsibilities – Overview 40% Clerical Duties
Order and maintain office and lab supplies and assist faculty, staff, and graduate students with related requests.
Manage incoming and outgoing mail and shipments.
Maintain inventory of keys and access items and coordinate with campus partners when replacements are needed.
Serve as departmental liaison for parking‑related requests.
Provide administrative support for workshops, clinics, and other departmental activities.
Record meeting notes for departmental meetings when needed.
Assist with reserving rooms and departmental spaces through university scheduling systems.
Maintain and update departmental signage, nameplates, and displays.
Participate in cross‑training to provide support for inventory, fee spending, Memorandums of Understanding (MOUs), syllabi processes, and similar functions.
25% Department & Program Support
Assist with processing payments or documentation for visitors or special guests as needed.
Assist program coordinators with routine tasks such as material preparation, ordering items, or coordinating activities.
20% Accounting Support
Assist with routine purchasing and financial processes for departmental activities.
Help maintain financial records and reconcile payments as directed.
Assist with processing incoming payments and deposits through appropriate university systems.
Support account setup and payment processes for research participants and other departmental needs.
10% Communication & Front Desk Support
Serve as initial point of contact for visitors and callers and provide general front desk support.
Provide telephone reception and assisting with routine inquiries as needed.
Offer customer service and administrative support to internal and external stakeholders.
5% Departmental Event Planning
Assist with planning and coordinating departmental events, including scheduling venues, supporting travel arrangements, and helping with logistics.
Submit event‑related invoices and documentation for processing.
Assist with ordering recognition items or materials for events as needed.
Contact Information Recruitment Contact: Jessica Smith
Email: jabsmith@uga.edu
Phone: 706‑542‑9522
Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents Optional documents may be submitted at the applicant’s discretion.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR at hrweb@uga.edu.
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Seniority Level Entry level
Employment type Full‑time
Job function Administrative
Industries Higher Education
Application Information Referrals increase your chances of interviewing at The University of Georgia by 2x.
Get notified about new Administrative Associate jobs in Athens, GA.
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Posting Details Posting Number: S14492P
Working Title: Administrative Support Professional
Department: COE-Kinesiology
Posting Type: External Retirement Plan TRS
Employment Type: Employee Benefits Eligibility
Eligibility: Full/Part time – Full Time
Work Schedule: Monday thru Friday 8am‑5pm
Salary: Commensurate with Experience
Closing Date: Open until filled
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.
Employment and Benefits Full Time – FTE 1.00, Classification Title: Administrative Assistant II, FLSA: Non‑Exempt, Minimum Qualifications: High school diploma or equivalent and 2 years of related experience.
Position Summary This position provides administrative and operational support for departmental programs, faculty, and staff. Responsibilities include clerical tasks, communication support, recordkeeping, and assistance with events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively with students, faculty, and visitors.
Knowledge, Skills, Abilities and/ or Competencies
Excellent written and verbal communication
Ability to manage multiple tasks and deadlines
Proficiency in Microsoft Office and standard office systems
Customer-service focused
Physical Demands Sitting in front of a computer for long hours and using the phone, fax, and various office equipment.
Driving, Security and Financial Responsibilities Driving responsibility: No
Position of Trust: Yes
Access to financial resources: Yes
Use of a P‑Card: No
Interaction with children under 18 or direct patient care: No
Security Access (e.g., IT security, personnel records): No
Credit and P‑Card Policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check, confirmation of credentials and employment history, and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities.
Duties/Responsibilities – Overview 40% Clerical Duties
Order and maintain office and lab supplies and assist faculty, staff, and graduate students with related requests.
Manage incoming and outgoing mail and shipments.
Maintain inventory of keys and access items and coordinate with campus partners when replacements are needed.
Serve as departmental liaison for parking‑related requests.
Provide administrative support for workshops, clinics, and other departmental activities.
Record meeting notes for departmental meetings when needed.
Assist with reserving rooms and departmental spaces through university scheduling systems.
Maintain and update departmental signage, nameplates, and displays.
Participate in cross‑training to provide support for inventory, fee spending, Memorandums of Understanding (MOUs), syllabi processes, and similar functions.
25% Department & Program Support
Assist with processing payments or documentation for visitors or special guests as needed.
Assist program coordinators with routine tasks such as material preparation, ordering items, or coordinating activities.
20% Accounting Support
Assist with routine purchasing and financial processes for departmental activities.
Help maintain financial records and reconcile payments as directed.
Assist with processing incoming payments and deposits through appropriate university systems.
Support account setup and payment processes for research participants and other departmental needs.
10% Communication & Front Desk Support
Serve as initial point of contact for visitors and callers and provide general front desk support.
Provide telephone reception and assisting with routine inquiries as needed.
Offer customer service and administrative support to internal and external stakeholders.
5% Departmental Event Planning
Assist with planning and coordinating departmental events, including scheduling venues, supporting travel arrangements, and helping with logistics.
Submit event‑related invoices and documentation for processing.
Assist with ordering recognition items or materials for events as needed.
Contact Information Recruitment Contact: Jessica Smith
Email: jabsmith@uga.edu
Phone: 706‑542‑9522
Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents Optional documents may be submitted at the applicant’s discretion.
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR at hrweb@uga.edu.
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Seniority Level Entry level
Employment type Full‑time
Job function Administrative
Industries Higher Education
Application Information Referrals increase your chances of interviewing at The University of Georgia by 2x.
Get notified about new Administrative Associate jobs in Athens, GA.
#J-18808-Ljbffr