BOSTON TRUST WALDEN COMPANY
External Retirement Plan TRS Employment Type Employee Benefits Eligibility
Must be available Monday thru Friday 8am-5pm.
Posting Information Salary: Commensurate with Experience
Posting Date: 12/11/2025
Open until filled: Yes
Closing Date: Proposed Starting Date 02/23/2026
Location of Vacancy Athens Area
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of its 26 institutions of higher education and learning, and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information Classification Title: Administrative Assistant II
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications None listed.
Position Summary This position provides administrative and operational support for departmental programs, faculty, and staff. Responsibilities include clerical tasks, communication support, record‑keeping, and assistance with events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively with students, faculty, and visitors.
Knowledge, Skills, Abilities and/or Competencies
Excellent written and verbal communication
Ability to manage multiple tasks and deadlines
Proficiency in Microsoft Office and standard office systems
Customer‑service focused
Physical Demands Sitting in front of a computer for long hours and using the phone, fax, and various office equipment.
Duties / Responsibilities Clerical Duties:
Order and maintain office and lab supplies and assist faculty, staff, and graduate students with related requests.
Manage incoming and outgoing mail and shipments.
Maintain inventory of keys and access items and coordinate with campus partners when replacements are needed.
Serve as departmental liaison for parking‑related requests.
Provide administrative support for workshops, clinics, and other departmental activities.
Record meeting notes for departmental meetings when needed.
Assist with reserving rooms and departmental spaces through university scheduling systems.
Maintain and update departmental signage, nameplates, and displays.
Participate in cross‑training to provide support for inventory, fee spending, Memorandums of Understanding (MOUs), syllabi processes, and similar functions.
Department & Program Support:
Assist with processing payments or documentation for visitors or special guests as needed.
Assist program coordinators with routine tasks such as materials preparation, ordering items, or coordinating activities.
Accounting Support:
Assist with routine purchasing and financial processes for departmental activities.
Help maintain financial records and reconcile payments as directed.
Assist with processing incoming payments and deposits through appropriate university systems.
Support account setup and payment processes for research participants and other departmental needs.
Communication & Front Desk Support:
Serve as initial point of contact for visitors and callers and provide general front desk support.
Provide telephone reception and assisting with routine inquiries as needed.
Offer customer service and administrative support to internal and external stakeholders.
Departmental Event Planning:
Assist with planning and coordinating departmental events, including scheduling venues, supporting travel arrangements, and helping with logistics.
Submit event‑related invoices and documentation for processing.
Assist with ordering recognition items or materials for events as needed.
Contact Information Recruitment Contact Name: Jessica Smith
Email: jabsmith@uga.edu
Phone: 7065429522
Applicant Documents Required Documents:
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents:
None specified.
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Posting Information Salary: Commensurate with Experience
Posting Date: 12/11/2025
Open until filled: Yes
Closing Date: Proposed Starting Date 02/23/2026
Location of Vacancy Athens Area
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of its 26 institutions of higher education and learning, and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information Classification Title: Administrative Assistant II
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications None listed.
Position Summary This position provides administrative and operational support for departmental programs, faculty, and staff. Responsibilities include clerical tasks, communication support, record‑keeping, and assistance with events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively with students, faculty, and visitors.
Knowledge, Skills, Abilities and/or Competencies
Excellent written and verbal communication
Ability to manage multiple tasks and deadlines
Proficiency in Microsoft Office and standard office systems
Customer‑service focused
Physical Demands Sitting in front of a computer for long hours and using the phone, fax, and various office equipment.
Duties / Responsibilities Clerical Duties:
Order and maintain office and lab supplies and assist faculty, staff, and graduate students with related requests.
Manage incoming and outgoing mail and shipments.
Maintain inventory of keys and access items and coordinate with campus partners when replacements are needed.
Serve as departmental liaison for parking‑related requests.
Provide administrative support for workshops, clinics, and other departmental activities.
Record meeting notes for departmental meetings when needed.
Assist with reserving rooms and departmental spaces through university scheduling systems.
Maintain and update departmental signage, nameplates, and displays.
Participate in cross‑training to provide support for inventory, fee spending, Memorandums of Understanding (MOUs), syllabi processes, and similar functions.
Department & Program Support:
Assist with processing payments or documentation for visitors or special guests as needed.
Assist program coordinators with routine tasks such as materials preparation, ordering items, or coordinating activities.
Accounting Support:
Assist with routine purchasing and financial processes for departmental activities.
Help maintain financial records and reconcile payments as directed.
Assist with processing incoming payments and deposits through appropriate university systems.
Support account setup and payment processes for research participants and other departmental needs.
Communication & Front Desk Support:
Serve as initial point of contact for visitors and callers and provide general front desk support.
Provide telephone reception and assisting with routine inquiries as needed.
Offer customer service and administrative support to internal and external stakeholders.
Departmental Event Planning:
Assist with planning and coordinating departmental events, including scheduling venues, supporting travel arrangements, and helping with logistics.
Submit event‑related invoices and documentation for processing.
Assist with ordering recognition items or materials for events as needed.
Contact Information Recruitment Contact Name: Jessica Smith
Email: jabsmith@uga.edu
Phone: 7065429522
Applicant Documents Required Documents:
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents:
None specified.
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