Summit Staffing Partners
Executive Administrative Assistant
Location: Midtown Manhattan, NYC
Full Time, Permanent Position
Base pay range $90,000.00/yr - $100,000.00/yr
Overview Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast‑paced, high‑expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem‑solving skills, as well as the ability to navigate high‑level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high‑pressure setting and is deeply committed to enabling executive productivity.
Core Responsibilities
Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands
Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy
Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow‑up documentation
Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships
Handle travel arrangements, both domestic and international, providing on‑call support as needed
Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times
Draft high‑level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity
Support ad‑hoc projects involving strategic initiatives, special events, and brand‑related campaigns, often liaising with top‑tier partners and executives
Qualifications
Strong, hands‑on experience supporting a CEO, COO, Chairman, Founder, or other C‑suite executive in a demanding, fast‑paced environment
Strong discretion and professionalism in handling sensitive and high‑stakes information
Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners
Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure
Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Benefits
Medical insurance
Vision insurance
401(k)
Paid maternity leave
Paid paternity leave
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Full Time, Permanent Position
Base pay range $90,000.00/yr - $100,000.00/yr
Overview Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast‑paced, high‑expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem‑solving skills, as well as the ability to navigate high‑level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high‑pressure setting and is deeply committed to enabling executive productivity.
Core Responsibilities
Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands
Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy
Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow‑up documentation
Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships
Handle travel arrangements, both domestic and international, providing on‑call support as needed
Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times
Draft high‑level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity
Support ad‑hoc projects involving strategic initiatives, special events, and brand‑related campaigns, often liaising with top‑tier partners and executives
Qualifications
Strong, hands‑on experience supporting a CEO, COO, Chairman, Founder, or other C‑suite executive in a demanding, fast‑paced environment
Strong discretion and professionalism in handling sensitive and high‑stakes information
Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners
Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure
Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Benefits
Medical insurance
Vision insurance
401(k)
Paid maternity leave
Paid paternity leave
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