Inside Higher Ed
Fiscal Assistant I/II/III
Location:
Main Campus (Gainesville, FL)
Job Type:
Full Time
Department:
19010800 - EG-FISCAL - PERSONNEL
Application Deadline:
09 January 2026
Job Overview This role supports institutional operations across the college under the direction of the Director or Associate Director, handling financial and administrative duties for staff, faculty, and students.
Key Responsibilities
Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as point of contact for procurement queries.
Accounts Payable & Reconciliation: Ensure timely invoice processing, manage expense transfers, and maintain accurate ledger reconciliation with HWCOE.
Travel Coordination: Support travel requests and reimbursements, keep audit‑ready records, and ensure compliance with university policies.
Financial Oversight: Monitor budgets, account balances, and encumbrances; run daily reports to uphold fiscal integrity.
Customer Service: Build relationships across departments and answer fiscal questions with clear guidance on purchasing and travel procedures.
Levels & Minimum Requirements
IFA (Fiscal Assistant I):
High school diploma or equivalent and one year of general accounts transaction experience.
FII (Fiscal Assistant II):
High school diploma or equivalent and three years of general accounts transaction experience.
FIIII (Fiscal Assistant III):
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Skills & Experience
Familiarity with basic accounting and budget principles in higher education or research settings.
Proficiency in Microsoft Office (Excel, Outlook, Word), PeopleSoft, and myUFL systems.
Strong communication, problem‑solving, and time‑management skills.
Ability to work independently and collaboratively in a fast‑paced environment.
Knowledge of UF procurement, travel, and disbursement procedures.
Compensation
Fiscal Assistant I: starting at $18.00/hr
Fiscal Assistant II: starting at $20.00/hr
Fiscal Assistant III: starting at $23.00/hr
Benefits & Growth
Career Mobility: Progress through the three levels as experience and expertise grow.
Supportive Team: Friendly, experienced staff who value your input and encourage learning.
Stability & Benefits: Health insurance, retirement plans, paid time off, tuition assistance.
Meaningful Impact: Contribute to a nationally recognized engineering college advancing innovation and research.
Ideal Candidate You are dependable, organized, and proactive—a team player who manages multiple priorities accurately and professionally. You enjoy helping others, solving problems, and keeping the behind‑the‑scenes operations running smoothly while taking pride in your work and its impact.
How to Apply Upload a cover letter and resume. Veteran’s preference applicants must upload a copy of DD‑214. Submit by 11:55 p.m. (ET) on 09 January 2026. Requisition is reposted; current applicants need not reapply.
Apply at https://explore.jobs.ufl.edu/en-us/job/537406
Equal Employment Opportunity The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. If you need an accommodation due to a disability, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.
Health Assessment Required No
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Main Campus (Gainesville, FL)
Job Type:
Full Time
Department:
19010800 - EG-FISCAL - PERSONNEL
Application Deadline:
09 January 2026
Job Overview This role supports institutional operations across the college under the direction of the Director or Associate Director, handling financial and administrative duties for staff, faculty, and students.
Key Responsibilities
Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as point of contact for procurement queries.
Accounts Payable & Reconciliation: Ensure timely invoice processing, manage expense transfers, and maintain accurate ledger reconciliation with HWCOE.
Travel Coordination: Support travel requests and reimbursements, keep audit‑ready records, and ensure compliance with university policies.
Financial Oversight: Monitor budgets, account balances, and encumbrances; run daily reports to uphold fiscal integrity.
Customer Service: Build relationships across departments and answer fiscal questions with clear guidance on purchasing and travel procedures.
Levels & Minimum Requirements
IFA (Fiscal Assistant I):
High school diploma or equivalent and one year of general accounts transaction experience.
FII (Fiscal Assistant II):
High school diploma or equivalent and three years of general accounts transaction experience.
FIIII (Fiscal Assistant III):
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Skills & Experience
Familiarity with basic accounting and budget principles in higher education or research settings.
Proficiency in Microsoft Office (Excel, Outlook, Word), PeopleSoft, and myUFL systems.
Strong communication, problem‑solving, and time‑management skills.
Ability to work independently and collaboratively in a fast‑paced environment.
Knowledge of UF procurement, travel, and disbursement procedures.
Compensation
Fiscal Assistant I: starting at $18.00/hr
Fiscal Assistant II: starting at $20.00/hr
Fiscal Assistant III: starting at $23.00/hr
Benefits & Growth
Career Mobility: Progress through the three levels as experience and expertise grow.
Supportive Team: Friendly, experienced staff who value your input and encourage learning.
Stability & Benefits: Health insurance, retirement plans, paid time off, tuition assistance.
Meaningful Impact: Contribute to a nationally recognized engineering college advancing innovation and research.
Ideal Candidate You are dependable, organized, and proactive—a team player who manages multiple priorities accurately and professionally. You enjoy helping others, solving problems, and keeping the behind‑the‑scenes operations running smoothly while taking pride in your work and its impact.
How to Apply Upload a cover letter and resume. Veteran’s preference applicants must upload a copy of DD‑214. Submit by 11:55 p.m. (ET) on 09 January 2026. Requisition is reposted; current applicants need not reapply.
Apply at https://explore.jobs.ufl.edu/en-us/job/537406
Equal Employment Opportunity The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. If you need an accommodation due to a disability, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.
Health Assessment Required No
#J-18808-Ljbffr