Inside Higher Ed
Research Administrator I/II
Department:
Physical Sciences, College of Liberal Arts and Sciences, University of Florida Work Type:
Full Time Location:
Main Campus (Gainesville, FL)
The Physics Department maintains a $10M annual portfolio of external awards across diverse physics research areas. A Research Administrator (I or II) will support all stages of sponsored research, from proposal development through award management and financial oversight, ensuring compliance with institutional and sponsor requirements.
Classifications
Research Administrator I : Bachelor’s degree or equivalent education and experience.
Research Administrator II : Bachelor’s degree and two years of grant/contract administration experience or equivalent education and experience.
Responsibilities
Pre‑Award : Interpret fundraising guidelines, review and validate proposal budgets and narratives, recommend revisions, advise PIs on formatting, create and route proposals in UFIRST, and collaborate on timely submissions.
Post‑Award Transactions : Monitor all award actions, adjust budgets, coordinate no‑cost extensions and fund releases, and resolve issues with DSP, C&G and Cost Analysis.
Post‑Award Management : Prepare financial reconciliations, manage personnel appointments and effort distribution, identify cost accounting violations, track institutional commitments, and coordinate financial reporting with PIs and C&G.
Other Duties : Attend relevant training, share policy updates, assess departmental processes for improvement, process PeopleSoft corrections, coordinate graduate student funding and office assignments, and report equipment use on sponsored programs.
Minimum Requirements
Bachelor’s degree or equivalent education and experience.
For Research Administrator II: Two years of grant and contract administration experience or equivalent.
Preferred Qualifications
Experience with myUFL, myinvestigator, UFIRST, Microsoft Office (Excel, Word, Teams).
Familiarity with UF sponsored program policies and procedures.
Excellent reading comprehension, written communication, and customer service skills.
Attention to detail, problem‑solving ability, and teamwork enthusiasm.
Salary Research Administrator I: $46,000 – $50,000 Research Administrator II: $53,000 – $60,000
Benefits Eligible for a comprehensive benefits suite, retirement options, and paid leave.
Application Instructions Submit a cover letter, resume, and the names and contact information of three professional references by 11:55 p.m. (ET) on the posting end date. Upload a copy of your DD‑214 if claiming Veteran’s preference. Applications close 14 December 2025.
Equal Employment Opportunity The University of Florida is an Equal Employment Opportunity Employer. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws.
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Physical Sciences, College of Liberal Arts and Sciences, University of Florida Work Type:
Full Time Location:
Main Campus (Gainesville, FL)
The Physics Department maintains a $10M annual portfolio of external awards across diverse physics research areas. A Research Administrator (I or II) will support all stages of sponsored research, from proposal development through award management and financial oversight, ensuring compliance with institutional and sponsor requirements.
Classifications
Research Administrator I : Bachelor’s degree or equivalent education and experience.
Research Administrator II : Bachelor’s degree and two years of grant/contract administration experience or equivalent education and experience.
Responsibilities
Pre‑Award : Interpret fundraising guidelines, review and validate proposal budgets and narratives, recommend revisions, advise PIs on formatting, create and route proposals in UFIRST, and collaborate on timely submissions.
Post‑Award Transactions : Monitor all award actions, adjust budgets, coordinate no‑cost extensions and fund releases, and resolve issues with DSP, C&G and Cost Analysis.
Post‑Award Management : Prepare financial reconciliations, manage personnel appointments and effort distribution, identify cost accounting violations, track institutional commitments, and coordinate financial reporting with PIs and C&G.
Other Duties : Attend relevant training, share policy updates, assess departmental processes for improvement, process PeopleSoft corrections, coordinate graduate student funding and office assignments, and report equipment use on sponsored programs.
Minimum Requirements
Bachelor’s degree or equivalent education and experience.
For Research Administrator II: Two years of grant and contract administration experience or equivalent.
Preferred Qualifications
Experience with myUFL, myinvestigator, UFIRST, Microsoft Office (Excel, Word, Teams).
Familiarity with UF sponsored program policies and procedures.
Excellent reading comprehension, written communication, and customer service skills.
Attention to detail, problem‑solving ability, and teamwork enthusiasm.
Salary Research Administrator I: $46,000 – $50,000 Research Administrator II: $53,000 – $60,000
Benefits Eligible for a comprehensive benefits suite, retirement options, and paid leave.
Application Instructions Submit a cover letter, resume, and the names and contact information of three professional references by 11:55 p.m. (ET) on the posting end date. Upload a copy of your DD‑214 if claiming Veteran’s preference. Applications close 14 December 2025.
Equal Employment Opportunity The University of Florida is an Equal Employment Opportunity Employer. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws.
#J-18808-Ljbffr