The Larko Group
Executive Assistant – Chicago, IL
The Executive Assistant will provide high‑level administrative support to the Partner & Senior Managing Director in Chicago while also coordinating seamlessly with the Dallas‑based team. This role demands exceptional organization, sound judgment, and the ability to manage shifting priorities in a fast‑paced environment.
The ideal candidate is proactive, anticipates needs, and communicates with clarity and confidence. They must bring strong problem‑solving skills, maintain strict discretion with confidential information, and interact comfortably with clients, colleagues, and senior stakeholders. The role also requires steady composure under pressure and excellent written and verbal communication skills, including the ability to draft messages that align with the executive’s voice and style.
Pay Range $85,000.00/yr - $120,000.00/yr
Responsibilities
Executive Support to the Managing Director, Chicago‑based.
Represent the Executive and the firm professionally, demonstrating strong follow‑through and sound judgment.
Manage a complex calendar, schedule meetings, and resolve conflicts efficiently and professionally.
Coordinate internal and external meetings and manage interactions with internal teams, firmwide stakeholders, and external contacts.
Prepare, edit, and maintain spreadsheets, presentations, meeting materials, and other supporting documents.
Monitor email communications, identify actionable items, draft responses when appropriate, and track follow‑up to completion.
Coordinate travel and accommodation for the Managing Director, and manage last‑minute adjustments as needed.
Prepare accurate and timely expense reports.
Perform occasional ad‑hoc personal and professional tasks with discretion, including responsiveness to emails, texts, or calls outside normal business hours when needed.
Coordinate with the Dallas‑based team on scheduling, meeting preparation, and routine administrative needs.
Schedule internal meetings, prep calls, and working sessions.
Track and organize follow‑up items related to Dallas team activities.
Assist with basic bookkeeping and accounting‑related tasks as needed.
Help prepare materials for team discussions, internal reviews, and planning sessions.
Provide general in‑office administrative support to ensure smooth daily operations.
Assist with travel coordination and calendar alignment for Dallas‑based team members.
Ideal Experience
4+ years of experience supporting C‑suite level executives, preferably in investment banking, private equity, asset management, or a similar finance setting.
Proficient in Microsoft Office and modern collaboration tools (Teams, Monday.com, etc.).
Strong analytical and problem‑solving skills.
Self‑motivated, independent, and proactive.
Demonstrates integrity, excellence, teamwork, and results.
Handles confidential information with discretion and sound judgment.
Excellent communication skills with investors, clients, and senior stakeholders.
Perform well under pressure while maintaining accuracy and meeting deadlines.
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative
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The ideal candidate is proactive, anticipates needs, and communicates with clarity and confidence. They must bring strong problem‑solving skills, maintain strict discretion with confidential information, and interact comfortably with clients, colleagues, and senior stakeholders. The role also requires steady composure under pressure and excellent written and verbal communication skills, including the ability to draft messages that align with the executive’s voice and style.
Pay Range $85,000.00/yr - $120,000.00/yr
Responsibilities
Executive Support to the Managing Director, Chicago‑based.
Represent the Executive and the firm professionally, demonstrating strong follow‑through and sound judgment.
Manage a complex calendar, schedule meetings, and resolve conflicts efficiently and professionally.
Coordinate internal and external meetings and manage interactions with internal teams, firmwide stakeholders, and external contacts.
Prepare, edit, and maintain spreadsheets, presentations, meeting materials, and other supporting documents.
Monitor email communications, identify actionable items, draft responses when appropriate, and track follow‑up to completion.
Coordinate travel and accommodation for the Managing Director, and manage last‑minute adjustments as needed.
Prepare accurate and timely expense reports.
Perform occasional ad‑hoc personal and professional tasks with discretion, including responsiveness to emails, texts, or calls outside normal business hours when needed.
Coordinate with the Dallas‑based team on scheduling, meeting preparation, and routine administrative needs.
Schedule internal meetings, prep calls, and working sessions.
Track and organize follow‑up items related to Dallas team activities.
Assist with basic bookkeeping and accounting‑related tasks as needed.
Help prepare materials for team discussions, internal reviews, and planning sessions.
Provide general in‑office administrative support to ensure smooth daily operations.
Assist with travel coordination and calendar alignment for Dallas‑based team members.
Ideal Experience
4+ years of experience supporting C‑suite level executives, preferably in investment banking, private equity, asset management, or a similar finance setting.
Proficient in Microsoft Office and modern collaboration tools (Teams, Monday.com, etc.).
Strong analytical and problem‑solving skills.
Self‑motivated, independent, and proactive.
Demonstrates integrity, excellence, teamwork, and results.
Handles confidential information with discretion and sound judgment.
Excellent communication skills with investors, clients, and senior stakeholders.
Perform well under pressure while maintaining accuracy and meeting deadlines.
Seniority Level Associate
Employment Type Full‑time
Job Function Administrative
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