Washington University in St. Louis
Events Specialist II - OFMD
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Position Summary
The Operations & Facilities Management Department (OFMD) at WashU Medicine provides essential services that sustain the medical campus’ mission of excellence in patient care, research, and education. Guided by our PRIDE+ Core Values of Professionalism, Respect, Integrity, Dedication, Excellence, and Mutual Support, we foster a culture of accountability, service, and collaboration across the medical campus. OFMD manages the maintenance and operation of more than 65 buildings, encompassing over 14.8 million gross square feet, including the 11-story, 609,000-square-foot Neuroscience Research Building (NRB), home to one of the world’s largest concentrations of neuroscientists. Our team delivers operational and administrative support, strategic planning, and project management to ensure efficient, safe, and innovative facility operations. As WashU Medicine continues to expand its clinical, research, and teaching footprint across and beyond campus, OFMD remains a trusted partner, driving excellence through seamless facility management and unwavering support of the university’s mission. Job Description
Primary Duties & Responsibilities
Manages, coordinates, and provides operational functions for both internal and external events, special functions, and conferences. Develops a budget and ensures it is adhered to. Considers appropriate logistics, ensuring space needs, reservations, appropriate permits, safety precautions, parking, vendor management, food, and other details are managed appropriately. Builds relationships with university partners at schools and departments, staff in executive leadership offices, and external vendors and attendees. Assists in the creation of building usage proposals and conducts site tours with interested parties. May provide oversight of large teams of employee and student volunteers to effectively support the rollout of events and activities. Facilitates planning meetings with committees and volunteers. Assists in the publication and promotion of events. Administers conference software. Reviews and analyzes post-event data to identify successes and opportunities for future event improvements. Performs other duties as assigned. Working Conditions
Job Location/Working Conditions: Normal office environment. Alternative work schedule as a regular part of the job (shifts, evenings, weekends). Physical Effort
Typically sitting at a desk or table. Typically standing or walking. Typically bending, crouching, and stooping. Repetitive wrist, hand, or finger movement. Occasional lifting (25 – 50 lbs). Ability to move to on and off-campus locations. Ability to assist with event setups, which include moving and setting tables and chairs. Equipment
Office equipment. Education & Qualifications
Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications: No specific certification or professional license is required for this position. Work Experience: Communications, Employee Engagement, Marketing, and Event Planning (3 Years). Skills: Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Managing Ambiguity, Oral Communications, Organizational Commitment, Professional Integrity, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Strive for Excellence, Supervisory Management, Team Leadership, Teamwork, Word Proccessing, Written Communication. Driver’s License: A driver’s license is not required for this position. Salary
$49,700.00 – $82,100.00 / Annually Benefits
Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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The Operations & Facilities Management Department (OFMD) at WashU Medicine provides essential services that sustain the medical campus’ mission of excellence in patient care, research, and education. Guided by our PRIDE+ Core Values of Professionalism, Respect, Integrity, Dedication, Excellence, and Mutual Support, we foster a culture of accountability, service, and collaboration across the medical campus. OFMD manages the maintenance and operation of more than 65 buildings, encompassing over 14.8 million gross square feet, including the 11-story, 609,000-square-foot Neuroscience Research Building (NRB), home to one of the world’s largest concentrations of neuroscientists. Our team delivers operational and administrative support, strategic planning, and project management to ensure efficient, safe, and innovative facility operations. As WashU Medicine continues to expand its clinical, research, and teaching footprint across and beyond campus, OFMD remains a trusted partner, driving excellence through seamless facility management and unwavering support of the university’s mission. Job Description
Primary Duties & Responsibilities
Manages, coordinates, and provides operational functions for both internal and external events, special functions, and conferences. Develops a budget and ensures it is adhered to. Considers appropriate logistics, ensuring space needs, reservations, appropriate permits, safety precautions, parking, vendor management, food, and other details are managed appropriately. Builds relationships with university partners at schools and departments, staff in executive leadership offices, and external vendors and attendees. Assists in the creation of building usage proposals and conducts site tours with interested parties. May provide oversight of large teams of employee and student volunteers to effectively support the rollout of events and activities. Facilitates planning meetings with committees and volunteers. Assists in the publication and promotion of events. Administers conference software. Reviews and analyzes post-event data to identify successes and opportunities for future event improvements. Performs other duties as assigned. Working Conditions
Job Location/Working Conditions: Normal office environment. Alternative work schedule as a regular part of the job (shifts, evenings, weekends). Physical Effort
Typically sitting at a desk or table. Typically standing or walking. Typically bending, crouching, and stooping. Repetitive wrist, hand, or finger movement. Occasional lifting (25 – 50 lbs). Ability to move to on and off-campus locations. Ability to assist with event setups, which include moving and setting tables and chairs. Equipment
Office equipment. Education & Qualifications
Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications: No specific certification or professional license is required for this position. Work Experience: Communications, Employee Engagement, Marketing, and Event Planning (3 Years). Skills: Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Managing Ambiguity, Oral Communications, Organizational Commitment, Professional Integrity, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Strive for Excellence, Supervisory Management, Team Leadership, Teamwork, Word Proccessing, Written Communication. Driver’s License: A driver’s license is not required for this position. Salary
$49,700.00 – $82,100.00 / Annually Benefits
Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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