Middlesex Sheriff’s Office
The Middlesex Sheriff’s Office (“MSO”) is seeking a qualified professional for the position of Senior Payroll Assistant (“Senior Assistant”) to work in the Human Resources Department at the Administrative Office located in Woburn, MA. The Senior Assistant will assist the Payroll Director with all payroll needs, including generating bi-weekly payroll, projections, payroll system information requests, and any other projects as required and assigned by the Payroll Director. The hours of work will be 8:00 a.m. to 4:00 p.m., Monday through Friday, subject to change based on management discretion and departmental needs. This is a full-time, exempt, at-will employment position. The position reports to the Payroll Director.
Additional Responsibilities
Generating all payroll reports and leave accruals when applicable.
Assisting in monitoring and reconciling employee training hours with the Training Academy team.
Reviewing and reconciling all employee reimbursements per MSO policy and collective bargaining agreements for compliance and accuracy.
Generating the final balancing report from the Commonwealth Information Warehouse (CIW) in the absence of the Payroll Director.
Reviewing and verifying daily paperwork and data entry performed by Payroll Assistants for accuracy.
Reviewing all military, garnishments, sick conversion, and deferred compensation payroll for MSO employees.
Generating the daily payroll report for entry into the Human Resource Compensation Management System (HR/CMS).
Facilitating the oversight and processing of all recruitment and retention incentives.
Performing daily, weekly, bi-weekly, monthly, or yearly audits and any special audits as needed by the Payroll Director.
Processing and balancing Administration and Executive staff payroll.
Performing payroll data entry and functions at various times of the year or as needed by the Payroll Director, Assistant Director / Human Resources, or Assistant Superintendent / Human Resources.
Interpreting labor agreements and ensuring employee benefits are paid in accordance with applicable labor agreements.
Assisting with processing payroll for other members of the payroll team due to absences.
Performing other payroll/human resources duties as required.
The individual selected for the position of Senior Payroll Assistant must have the ability to exercise good judgment and focus on detail, as required by the job. The individual selected shall also be cognizant of the confidential and sensitive nature of working in a law enforcement agency and must comply with all institutional rules regarding safety and security.
Qualifications
Bachelor’s degree with two (2) to four (4) years of experience in administering payroll or data entry; supervisory experience preferred.
Working knowledge of federal payroll guidelines.
Understanding and maintaining current knowledge of HR/CMS and Commonwealth of Massachusetts Human Resources Division (HRD) payroll guidelines.
Strong working knowledge of PeopleSoft preferred.
Proven knowledge of Microsoft Word, Excel, and Access.
Must be able to work independently in a fast-paced environment, be customer service oriented, handle a large volume of work, and pay close attention to detail.
Familiarity with collective bargaining agreements.
Strong oral, written, organizational, and time management skills with the ability to maintain comprehensive records.
Salary Starting salary range is $83,712.23 to $91,684.20 plus additional incentives, bonuses, and employment benefits. Interested candidates can review this job posting at www.middlesexsheriff.org and may submit a cover letter and resume via email to HR@sdm.state.ma.us.
Submission Deadline Submissions must be received by Monday, January 5, 2026 at 5:00 p.m.
#J-18808-Ljbffr
Additional Responsibilities
Generating all payroll reports and leave accruals when applicable.
Assisting in monitoring and reconciling employee training hours with the Training Academy team.
Reviewing and reconciling all employee reimbursements per MSO policy and collective bargaining agreements for compliance and accuracy.
Generating the final balancing report from the Commonwealth Information Warehouse (CIW) in the absence of the Payroll Director.
Reviewing and verifying daily paperwork and data entry performed by Payroll Assistants for accuracy.
Reviewing all military, garnishments, sick conversion, and deferred compensation payroll for MSO employees.
Generating the daily payroll report for entry into the Human Resource Compensation Management System (HR/CMS).
Facilitating the oversight and processing of all recruitment and retention incentives.
Performing daily, weekly, bi-weekly, monthly, or yearly audits and any special audits as needed by the Payroll Director.
Processing and balancing Administration and Executive staff payroll.
Performing payroll data entry and functions at various times of the year or as needed by the Payroll Director, Assistant Director / Human Resources, or Assistant Superintendent / Human Resources.
Interpreting labor agreements and ensuring employee benefits are paid in accordance with applicable labor agreements.
Assisting with processing payroll for other members of the payroll team due to absences.
Performing other payroll/human resources duties as required.
The individual selected for the position of Senior Payroll Assistant must have the ability to exercise good judgment and focus on detail, as required by the job. The individual selected shall also be cognizant of the confidential and sensitive nature of working in a law enforcement agency and must comply with all institutional rules regarding safety and security.
Qualifications
Bachelor’s degree with two (2) to four (4) years of experience in administering payroll or data entry; supervisory experience preferred.
Working knowledge of federal payroll guidelines.
Understanding and maintaining current knowledge of HR/CMS and Commonwealth of Massachusetts Human Resources Division (HRD) payroll guidelines.
Strong working knowledge of PeopleSoft preferred.
Proven knowledge of Microsoft Word, Excel, and Access.
Must be able to work independently in a fast-paced environment, be customer service oriented, handle a large volume of work, and pay close attention to detail.
Familiarity with collective bargaining agreements.
Strong oral, written, organizational, and time management skills with the ability to maintain comprehensive records.
Salary Starting salary range is $83,712.23 to $91,684.20 plus additional incentives, bonuses, and employment benefits. Interested candidates can review this job posting at www.middlesexsheriff.org and may submit a cover letter and resume via email to HR@sdm.state.ma.us.
Submission Deadline Submissions must be received by Monday, January 5, 2026 at 5:00 p.m.
#J-18808-Ljbffr