Atlanta Botanical Garden
Grants Administrator, Conservation
Atlanta Botanical Garden, Atlanta, Georgia, United States, 30383
Grants Administrator, Conservation
The Grants Administrator, Conservation supports the Atlanta Botanical Garden’s Southeast Center for Conservation through full-cycle project management of public and private grants that fund the Garden’s conservation and research programs.
The role is heavily focused on federal pre‑ and post‑award activities, including budget review, application assembly, reporting, compliance, and coordination under 2 CFR 200 (Uniform Guidance). It requires exceptional attention to detail, strong communication skills, and the ability to manage multiple concurrent deadlines while working collaboratively with the Garden’s Conservation & Research, Advancement, and Finance teams.
To apply:
Please include a brief writing sample in addition to a cover letter and resume.
Pre‑Award (Proposal Preparation, Budget & Submission)
Conduct ongoing prospect research to identify aligned funding opportunities in coordination with C&R leadership and the Senior Advancement Officer for Conservation.
Review funding opportunity requirements, agency guidelines, timelines, and compliance criteria.
Communicate with program officers to assess fit and confirm application details as directed by C&R leadership.
Coordinate with C&R staff to gather technical content and supporting documents.
Review draft project budgets and budget narratives for accuracy, allowability, and compliance with 2 CFR 200 and internal policy.
Work with C&R staff and Finance to finalize proposal budgets and ensure all cost elements meet funder requirements.
Assemble and edit proposal narratives and attach all required federal and foundation application materials (not responsible for authoring scientific content).
Prepare and submit federal application packages in funder portals (e.g., Grants.gov, GrantSolutions) and route materials for internal approvals.
Post‑Award (Award Management, Budget Tracking & Compliance)
Review award notices, terms and conditions, and public grant compliance requirements under 2 CFR 200.
Collaborate with Conservation program staff to track deliverables, milestones, timelines, and documentation needs.
Coordinate with Finance to create reimbursement requests, prepare documentation, and ensure accurate financial reporting.
Assemble, edit, and submit interim and final programmatic and financial reports to federal and foundation funders.
Ensure compliance with federal administrative, financial, and documentation standards.
Maintain audit‑ready records and respond to information requests for monitoring or site visits.
Grant Management Systems & Recordkeeping
Maintain organized, complete grant files, calendars, workloads, and records in designated systems (Monday.com, shared drives, Amplifund).
Track proposal submissions, award statuses, reporting deadlines, and grant histories.
Ensure consistent data integrity and maintain accurate documentation throughout each grant’s lifecycle.
Cross‑Department Collaboration & Communication
Work closely with the Senior Advancement Officer for Conservation to liaise between Advancement and Conservation & Research teams for all grant‑related tasks.
Participate in relevant recurring meetings in C&R and Advancement as needed to stay abreast of current projects.
Provide regular updates to Conservation & Research leadership and coordinate closely with Finance on budget, expenditures, and reporting.
Support funder stewardship efforts through accurate reporting, documentation, and communication with funders as required.
The Ideal Candidate
Highly motivated, a self‑starter, and a team player with energy, positivity, and flexibility, interested in learning all facets of philanthropic and federal grants management.
Strong interpersonal skills, excellent editing and project/time management skills, analytical budget skills, fine attention to detail, and adaptability to a fast‑paced environment.
Can work occasional evenings and weekends to meet external deadlines.
Full computer proficiency, including Google Suite; experience with databases and grant/fund management systems (e.g., Raiser’s Edge, Amplifund, Monday.com) is preferred.
Undergraduate degree with a minimum of 2‑4 years of experience in grants management.
Background in the natural sciences (biology, ecology, botany) is a strong plus.
It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities.
ABG Core Values
Conservation: We value natural resources and ecosystems, making choices with the long‑term sustainability of our planet in mind.
Excellence: We hold ourselves to high standards and expect commitment from each other to contribute to a positive image and reputation for the Garden.
Inspiration: We inspire through the creation of an environment that supports imagination and expression of beauty, providing joy, delight, and a deeper appreciation of plants for everyone.
Integrity: We demonstrate honesty, transparency, accountability, trustworthiness, and ethical behavior, exercising good judgment in our actions and communication.
Respect: We value the diversity of our coworkers, volunteers, and guests, holding each other in the highest regard.
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The role is heavily focused on federal pre‑ and post‑award activities, including budget review, application assembly, reporting, compliance, and coordination under 2 CFR 200 (Uniform Guidance). It requires exceptional attention to detail, strong communication skills, and the ability to manage multiple concurrent deadlines while working collaboratively with the Garden’s Conservation & Research, Advancement, and Finance teams.
To apply:
Please include a brief writing sample in addition to a cover letter and resume.
Pre‑Award (Proposal Preparation, Budget & Submission)
Conduct ongoing prospect research to identify aligned funding opportunities in coordination with C&R leadership and the Senior Advancement Officer for Conservation.
Review funding opportunity requirements, agency guidelines, timelines, and compliance criteria.
Communicate with program officers to assess fit and confirm application details as directed by C&R leadership.
Coordinate with C&R staff to gather technical content and supporting documents.
Review draft project budgets and budget narratives for accuracy, allowability, and compliance with 2 CFR 200 and internal policy.
Work with C&R staff and Finance to finalize proposal budgets and ensure all cost elements meet funder requirements.
Assemble and edit proposal narratives and attach all required federal and foundation application materials (not responsible for authoring scientific content).
Prepare and submit federal application packages in funder portals (e.g., Grants.gov, GrantSolutions) and route materials for internal approvals.
Post‑Award (Award Management, Budget Tracking & Compliance)
Review award notices, terms and conditions, and public grant compliance requirements under 2 CFR 200.
Collaborate with Conservation program staff to track deliverables, milestones, timelines, and documentation needs.
Coordinate with Finance to create reimbursement requests, prepare documentation, and ensure accurate financial reporting.
Assemble, edit, and submit interim and final programmatic and financial reports to federal and foundation funders.
Ensure compliance with federal administrative, financial, and documentation standards.
Maintain audit‑ready records and respond to information requests for monitoring or site visits.
Grant Management Systems & Recordkeeping
Maintain organized, complete grant files, calendars, workloads, and records in designated systems (Monday.com, shared drives, Amplifund).
Track proposal submissions, award statuses, reporting deadlines, and grant histories.
Ensure consistent data integrity and maintain accurate documentation throughout each grant’s lifecycle.
Cross‑Department Collaboration & Communication
Work closely with the Senior Advancement Officer for Conservation to liaise between Advancement and Conservation & Research teams for all grant‑related tasks.
Participate in relevant recurring meetings in C&R and Advancement as needed to stay abreast of current projects.
Provide regular updates to Conservation & Research leadership and coordinate closely with Finance on budget, expenditures, and reporting.
Support funder stewardship efforts through accurate reporting, documentation, and communication with funders as required.
The Ideal Candidate
Highly motivated, a self‑starter, and a team player with energy, positivity, and flexibility, interested in learning all facets of philanthropic and federal grants management.
Strong interpersonal skills, excellent editing and project/time management skills, analytical budget skills, fine attention to detail, and adaptability to a fast‑paced environment.
Can work occasional evenings and weekends to meet external deadlines.
Full computer proficiency, including Google Suite; experience with databases and grant/fund management systems (e.g., Raiser’s Edge, Amplifund, Monday.com) is preferred.
Undergraduate degree with a minimum of 2‑4 years of experience in grants management.
Background in the natural sciences (biology, ecology, botany) is a strong plus.
It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities.
ABG Core Values
Conservation: We value natural resources and ecosystems, making choices with the long‑term sustainability of our planet in mind.
Excellence: We hold ourselves to high standards and expect commitment from each other to contribute to a positive image and reputation for the Garden.
Inspiration: We inspire through the creation of an environment that supports imagination and expression of beauty, providing joy, delight, and a deeper appreciation of plants for everyone.
Integrity: We demonstrate honesty, transparency, accountability, trustworthiness, and ethical behavior, exercising good judgment in our actions and communication.
Respect: We value the diversity of our coworkers, volunteers, and guests, holding each other in the highest regard.
#J-18808-Ljbffr