Coe College
Coe College seeks qualified candidates for the position of Assistant Controller. The Assistant Controller works in partnership with the Controller and VP for Finance & Administration to advance the academic mission of the college by managing the financial planning and infrastructure necessary to support the strategic initiatives of the college.
This position will work with the Controller CFO in the coordination of the College’s annual audit and 990 Information Return, grant accounting and administration, provide internal and external financial reports and assist the Controller on the annual budget development and monitoring. The Assistant Controller will also participate in the Finance and Facilities Committee. This position will provide management, leadership and guidance to the Accounts Payable Supervisor, Accounting Assistant and Staff Accountant and will work closely with the Controller and VP for Finance and Administration on long‑term financial planning and tax‑exempt capital finance planning.
Essential Job Responsibilities
Assist the external audit process which includes the compilation of the audit report in accordance with GAAP, preparation and/or review of work papers associated with the audit, and working with auditors to provide all necessary information to complete the audit in a timely manner.
Assist in the preparation of the Federal and all other tax returns for Coe operations ensuring the accuracy and timeliness of return filings.
Review and approve annual state Treasure Hunt and quarterly sales tax returns.
Initiate, review and post journal entries.
Responsible for new fiscal year budget setup in the general ledger.
Oversee all wire transfers and foreign currency transactions.
Oversee the monthly close of Jenzabar by the 15th of the following month.
Responsible for the initial compilation and review of the monthly financial statements.
Manage funding and compliance for all federal, state and local grant programs (i.e. NSF, CR water quality, etc.), assuring compliance with all regulations.
Work with the Financial Aid Office to draw down federal and state financial aid funds.
Coordinate NSF grant, Educational Support Services “TRIO” grant and other grant programs with faculty and staff including funding draw‑downs.
Review annual report for Wilderness Field Station.
Support a variety of College committees and task forces including the Investment, Finance & Facilities, and Audit & Compliance.
Coordinate State Charitable registration with 3rd party service providers.
Stay abreast of new developments, trends, and regulations, including accounting standards, and communicate and address these changes proactively.
Assist as needed in absence of Business Office staff.
Develop and maintain current standard operating procedures (SOPs) for all essential job responsibilities of the Assistant Controller position.
Other duties as assigned.
In Conjunction with the Controller CFO
Administer all fiscal operations of the college including the oversight of finance, accounting, budget, and management of internal controls.
Ensure timely preparation of the annual Audited Financial Statements and filing of the 990 Information Return.
Ensure the timely filing of all tax forms which include 941, Annual SUTA (prepared by HR), 1099s, 1098Ts, 990s, 5500s (prepared by HR), K-1s, A-133s, and other tax documents as required by state and federal governments.
Monitor the cash flow needs of the college.
Manage and control the general ledger record‑keeping function and subsidiary ledger activity to maintain accurate accounting systems that will provide information for reporting purposes in accordance with GAAP.
Coordinate and organize budget preparation and various internal financial reporting activities.
Oversee software processes and report writing.
Compile financial data for monthly, quarterly and annual financial reporting.
Ensure compliance with financial regulations which include red‑flag rules, etc.
Maintain and update documentation of policies and procedures for the Business Office.
Complete and submit all surveys and requests for financial information.
Assist the VP for Finance and Administration
Preparation and analysis of various internal financial reporting activities.
Institutional compliance for nonprofit institutions.
Preparation of regular Board of Trustees meetings and associated reports.
Qualifications
Bachelor’s degree in Accounting or Finance (CPA preferred) or equivalent.
Minimum of five years of accounting or finance experience (not-for-profit accounting environment preferred).
Minimum of two years of supervisory experience.
Higher education accounting experience preferred.
Applicants must be currently authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa at this time.
Successful completion of a background check in accordance with Coe College policy.
Knowledge, Skills and Competencies
Excellent technical accounting skills and knowledge (GAAP).
Ability to understand, develop and communicate information and provide meaningful reports and analyses.
Understanding of systems and procedures to support internal control and external reporting and compliance requirements.
Understanding of investment strategies, capital planning, and project management.
Strong sense of service orientation, with a proven ability to effectively communicate decisions and educate in the process.
Excellent verbal and written communication skills, including collaborative leadership skills, successful working relationships and the ability to create consensus between various constituencies.
Ability to maintain the appropriate level of transparency and confidentiality in managing finances and other responsibilities with the highest level of integrity.
Computer and program proficiency necessary to meet expectations of the position.
High level of professionalism and integrity with a demonstrated ability to work productively with, and gain confidence of, all areas of the College.
Ability to maintain focus, successfully execute plans, and bring timely closure to activities, tasks and projects.
Has proven experience in developing others—providing coaching and offering assignments that challenge and foster skills. Must have an excellent track record in building and leading effective teams.
Personal attributes—energetic, optimistic, competent, ethical with the ability to develop a deep sense of trust, can engage people in a dynamic work environment, visionary about leading improvements in the accounting processes, ability to nurture opportunities for collaboration, ability to cultivate and maintain informal relationships across the College that are mutually beneficial, ability to motivate people by a purpose worthy of their efforts, excellent oral and written communication skills, excellent organization and problem‑solving skills. Has the ability to problem‑solve and keep an even temperament and disposition in both good times and bad.
Coe Competencies
Dedication to the educational mission of a private, residential liberal arts college.
Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
Commitment to excellent customer and/or student service.
Demonstrate ethical and responsible decision making.
Consistent attendance and accountability necessary to meet position objectives.
Working Conditions and Physical Requirements
Typical office setting.
Coe College is an equal opportunity employer.
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This position will work with the Controller CFO in the coordination of the College’s annual audit and 990 Information Return, grant accounting and administration, provide internal and external financial reports and assist the Controller on the annual budget development and monitoring. The Assistant Controller will also participate in the Finance and Facilities Committee. This position will provide management, leadership and guidance to the Accounts Payable Supervisor, Accounting Assistant and Staff Accountant and will work closely with the Controller and VP for Finance and Administration on long‑term financial planning and tax‑exempt capital finance planning.
Essential Job Responsibilities
Assist the external audit process which includes the compilation of the audit report in accordance with GAAP, preparation and/or review of work papers associated with the audit, and working with auditors to provide all necessary information to complete the audit in a timely manner.
Assist in the preparation of the Federal and all other tax returns for Coe operations ensuring the accuracy and timeliness of return filings.
Review and approve annual state Treasure Hunt and quarterly sales tax returns.
Initiate, review and post journal entries.
Responsible for new fiscal year budget setup in the general ledger.
Oversee all wire transfers and foreign currency transactions.
Oversee the monthly close of Jenzabar by the 15th of the following month.
Responsible for the initial compilation and review of the monthly financial statements.
Manage funding and compliance for all federal, state and local grant programs (i.e. NSF, CR water quality, etc.), assuring compliance with all regulations.
Work with the Financial Aid Office to draw down federal and state financial aid funds.
Coordinate NSF grant, Educational Support Services “TRIO” grant and other grant programs with faculty and staff including funding draw‑downs.
Review annual report for Wilderness Field Station.
Support a variety of College committees and task forces including the Investment, Finance & Facilities, and Audit & Compliance.
Coordinate State Charitable registration with 3rd party service providers.
Stay abreast of new developments, trends, and regulations, including accounting standards, and communicate and address these changes proactively.
Assist as needed in absence of Business Office staff.
Develop and maintain current standard operating procedures (SOPs) for all essential job responsibilities of the Assistant Controller position.
Other duties as assigned.
In Conjunction with the Controller CFO
Administer all fiscal operations of the college including the oversight of finance, accounting, budget, and management of internal controls.
Ensure timely preparation of the annual Audited Financial Statements and filing of the 990 Information Return.
Ensure the timely filing of all tax forms which include 941, Annual SUTA (prepared by HR), 1099s, 1098Ts, 990s, 5500s (prepared by HR), K-1s, A-133s, and other tax documents as required by state and federal governments.
Monitor the cash flow needs of the college.
Manage and control the general ledger record‑keeping function and subsidiary ledger activity to maintain accurate accounting systems that will provide information for reporting purposes in accordance with GAAP.
Coordinate and organize budget preparation and various internal financial reporting activities.
Oversee software processes and report writing.
Compile financial data for monthly, quarterly and annual financial reporting.
Ensure compliance with financial regulations which include red‑flag rules, etc.
Maintain and update documentation of policies and procedures for the Business Office.
Complete and submit all surveys and requests for financial information.
Assist the VP for Finance and Administration
Preparation and analysis of various internal financial reporting activities.
Institutional compliance for nonprofit institutions.
Preparation of regular Board of Trustees meetings and associated reports.
Qualifications
Bachelor’s degree in Accounting or Finance (CPA preferred) or equivalent.
Minimum of five years of accounting or finance experience (not-for-profit accounting environment preferred).
Minimum of two years of supervisory experience.
Higher education accounting experience preferred.
Applicants must be currently authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa at this time.
Successful completion of a background check in accordance with Coe College policy.
Knowledge, Skills and Competencies
Excellent technical accounting skills and knowledge (GAAP).
Ability to understand, develop and communicate information and provide meaningful reports and analyses.
Understanding of systems and procedures to support internal control and external reporting and compliance requirements.
Understanding of investment strategies, capital planning, and project management.
Strong sense of service orientation, with a proven ability to effectively communicate decisions and educate in the process.
Excellent verbal and written communication skills, including collaborative leadership skills, successful working relationships and the ability to create consensus between various constituencies.
Ability to maintain the appropriate level of transparency and confidentiality in managing finances and other responsibilities with the highest level of integrity.
Computer and program proficiency necessary to meet expectations of the position.
High level of professionalism and integrity with a demonstrated ability to work productively with, and gain confidence of, all areas of the College.
Ability to maintain focus, successfully execute plans, and bring timely closure to activities, tasks and projects.
Has proven experience in developing others—providing coaching and offering assignments that challenge and foster skills. Must have an excellent track record in building and leading effective teams.
Personal attributes—energetic, optimistic, competent, ethical with the ability to develop a deep sense of trust, can engage people in a dynamic work environment, visionary about leading improvements in the accounting processes, ability to nurture opportunities for collaboration, ability to cultivate and maintain informal relationships across the College that are mutually beneficial, ability to motivate people by a purpose worthy of their efforts, excellent oral and written communication skills, excellent organization and problem‑solving skills. Has the ability to problem‑solve and keep an even temperament and disposition in both good times and bad.
Coe Competencies
Dedication to the educational mission of a private, residential liberal arts college.
Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
Commitment to excellent customer and/or student service.
Demonstrate ethical and responsible decision making.
Consistent attendance and accountability necessary to meet position objectives.
Working Conditions and Physical Requirements
Typical office setting.
Coe College is an equal opportunity employer.
#J-18808-Ljbffr