Oklahoma
OKPOP Collections Manager
Agency
350 HISTORICAL SOCIETY
Supervisory Organization Historical Society–OKPOP
Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date Continuous if Blank.
Full/Part-Time Full time
Job Type Regular
Compensation $50,000.00 a year plus benefits
Position Summary The Collections Manager is responsible for the day‑to‑day care, documentation, movement, and access of OKPOP’s collections—3D objects, archives, photos, AV/born‑digital media, and artworks representing Oklahoma’s impact on popular culture. Reporting to the Curator of Pop Culture, this role ensures professional standards in registration and preventive conservation while supporting the Storytelling department’s needs for exhibitions, education, and media production.
Key Responsibilities Collection Care & Registration
Accession, catalog, and update records in the collections management system (e.g., Argus); maintain accurate metadata, provenance, location control, and credit lines.
Perform intake/outgoing processes, condition reporting, barcoding, object numbering, and movement logs.
Implement preventive conservation: proper handling, storage, housing, environmental monitoring, IPM, rotation schedules, and object preparation for display.
Maintain orderly, safe, and well‑documented storage areas; conduct regular inventories.
Loans, Acquisitions & Documentation
Process deeds of gift, loan agreements, and related paperwork; coordinate with donors, lenders, artists/estates, and studios.
Arrange packing/shipping/insurance with approved vendors; serve as courier when required.
Track rights and restrictions; document permissions for photography, digitization, and reuse.
Digitization, DAM & Access
Prioritize and execute digitization projects; apply file‑naming, metadata, and backup standards.
Coordinate with Digital/Media teams to ingest assets to DAM (e.g., Starchive) and fulfill internal requests while safeguarding preservation and rights.
Support researcher and staff access to collections materials per policy.
Exhibition, Education & Production Support
Work with Exhibits to vet object feasibility, mounts, and environmental needs; prepare items for installation and rotations.
Provide accurate object data, images, and rights status for labels, curricula, and media pieces.
Pull, stage, and rehouse objects for education or production needs with appropriate supervision and handling.
Administration & Reporting
Maintain up‑to‑date policies, procedures, and checklists; generate routine reports (accessions, loans, inventories, digitization progress).
Participate in emergency preparedness and collections risk‑mitigation activities.
Train and coordinate volunteers or interns on basic collections tasks as needed.
Minimum Qualifications
Bachelor’s degree in History, Museum Studies, Library/Information Science, Art History, or a closely related field
or
equivalent combination of education and relevant experience.
Demonstrated experience with object handling, registration/cataloging, and preventive conservation in a museum or archive setting.
Working knowledge of collections documentation standards, storage materials, and exhibition prep.
Clear, professional communication; strong attention to detail; ability to manage multiple tasks and deadlines.
Preferred Qualifications
Familiarity with
Argus
(or other CMS) and a
Digital Asset Management
workflow (e.g., Starchive).
Experience processing loans with private collectors, artists/estates, or studios (media, props/costumes, music archives).
Basic mount/housing skills or experience coordinating with fabricators/conservators.
Knowledge of copyright/permissions and community‑informed, ethical practice.
Work Environment & Schedule Primarily on‑site at OKPOP in Tulsa with occasional off‑site pickups or courier trips. Some evening/weekend work during installations, openings, or special programs.
Education and Experience Bachelor’s degree in History, Museum Studies, Library/Information Science, Art History, or a closely related field
or
equivalent combination of education and relevant experience.
Knowledge, Skills, Abilities and Competencies Knowledge, skills and abilities required at this level include knowledge of the preparation of informational material; of Oklahoma history; of principles of living history; of appropriate costuming styles.
Ability is required to train; to establish and maintain working relationships with others; to communicate effectively both orally and in writing; and to perform historical research.
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
Agency Contact If you are needing any extra assistance or have any questions relating to a job you have applied for, please find the agency contact below:
Agency Contact
#J-18808-Ljbffr
Supervisory Organization Historical Society–OKPOP
Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date Continuous if Blank.
Full/Part-Time Full time
Job Type Regular
Compensation $50,000.00 a year plus benefits
Position Summary The Collections Manager is responsible for the day‑to‑day care, documentation, movement, and access of OKPOP’s collections—3D objects, archives, photos, AV/born‑digital media, and artworks representing Oklahoma’s impact on popular culture. Reporting to the Curator of Pop Culture, this role ensures professional standards in registration and preventive conservation while supporting the Storytelling department’s needs for exhibitions, education, and media production.
Key Responsibilities Collection Care & Registration
Accession, catalog, and update records in the collections management system (e.g., Argus); maintain accurate metadata, provenance, location control, and credit lines.
Perform intake/outgoing processes, condition reporting, barcoding, object numbering, and movement logs.
Implement preventive conservation: proper handling, storage, housing, environmental monitoring, IPM, rotation schedules, and object preparation for display.
Maintain orderly, safe, and well‑documented storage areas; conduct regular inventories.
Loans, Acquisitions & Documentation
Process deeds of gift, loan agreements, and related paperwork; coordinate with donors, lenders, artists/estates, and studios.
Arrange packing/shipping/insurance with approved vendors; serve as courier when required.
Track rights and restrictions; document permissions for photography, digitization, and reuse.
Digitization, DAM & Access
Prioritize and execute digitization projects; apply file‑naming, metadata, and backup standards.
Coordinate with Digital/Media teams to ingest assets to DAM (e.g., Starchive) and fulfill internal requests while safeguarding preservation and rights.
Support researcher and staff access to collections materials per policy.
Exhibition, Education & Production Support
Work with Exhibits to vet object feasibility, mounts, and environmental needs; prepare items for installation and rotations.
Provide accurate object data, images, and rights status for labels, curricula, and media pieces.
Pull, stage, and rehouse objects for education or production needs with appropriate supervision and handling.
Administration & Reporting
Maintain up‑to‑date policies, procedures, and checklists; generate routine reports (accessions, loans, inventories, digitization progress).
Participate in emergency preparedness and collections risk‑mitigation activities.
Train and coordinate volunteers or interns on basic collections tasks as needed.
Minimum Qualifications
Bachelor’s degree in History, Museum Studies, Library/Information Science, Art History, or a closely related field
or
equivalent combination of education and relevant experience.
Demonstrated experience with object handling, registration/cataloging, and preventive conservation in a museum or archive setting.
Working knowledge of collections documentation standards, storage materials, and exhibition prep.
Clear, professional communication; strong attention to detail; ability to manage multiple tasks and deadlines.
Preferred Qualifications
Familiarity with
Argus
(or other CMS) and a
Digital Asset Management
workflow (e.g., Starchive).
Experience processing loans with private collectors, artists/estates, or studios (media, props/costumes, music archives).
Basic mount/housing skills or experience coordinating with fabricators/conservators.
Knowledge of copyright/permissions and community‑informed, ethical practice.
Work Environment & Schedule Primarily on‑site at OKPOP in Tulsa with occasional off‑site pickups or courier trips. Some evening/weekend work during installations, openings, or special programs.
Education and Experience Bachelor’s degree in History, Museum Studies, Library/Information Science, Art History, or a closely related field
or
equivalent combination of education and relevant experience.
Knowledge, Skills, Abilities and Competencies Knowledge, skills and abilities required at this level include knowledge of the preparation of informational material; of Oklahoma history; of principles of living history; of appropriate costuming styles.
Ability is required to train; to establish and maintain working relationships with others; to communicate effectively both orally and in writing; and to perform historical research.
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
Agency Contact If you are needing any extra assistance or have any questions relating to a job you have applied for, please find the agency contact below:
Agency Contact
#J-18808-Ljbffr