Central States Industrial (CSI)
Office & Accounting Clerk
Central States Industrial (CSI), Kenosha, Wisconsin, United States, 53142
Job Description
SPI provides hygienic pipe, valves, fittings, pumps, and heat exchangers to industrial companies and industrial service providers. Proliferating our brand as “the people who know sanitary process systems” to the world is a vital part of our growth strategy and we are searching for an Office & Accounting Clerk.
The Office & Accounting Clerk plays a key role in supporting the company’s daily financial, administrative, and office operations. This position is responsible for performing core accounting functions—accounts payable, accounts receivable, and sales order entry—while ensuring accurate recordkeeping and timely processing of financial transactions. The role also manages document indexing and filing to maintain organized, accessible records in compliance with company standards.
In addition to accounting responsibilities, the Office & Accounting Clerk provides comprehensive administrative support to the General Manager, assisting with a variety of tasks that help ensure efficient business operations. This position serves as a central point of coordination for office-related activities, including organizing company lunches and supporting a professional, well-functioning office environment.
Success in this role requires strong attention to detail, a high level of accuracy, excellent organizational skills, and the ability to manage multiple priorities in a fast‑paced setting. Professional communication, discretion, and a proactive approach are essential, as this position frequently interacts with internal teams, customers, and vendors while helping maintain smooth day‑to‑day operations.
SPI employees are actively engaged in our company’s culture and operation, committed to our core values and have a passion for excellence. The successful candidate must be responsible, able to plan and execute his/her daily work requirements with little supervision, and thrive as an individual contributor. We offer an excellent benefits and compensation package.
Salary: $21 - $23 per hour
Primary Functions Accounts Payable
Enter and process vendor invoices in the ERP system.
Match invoices to purchase orders and receiving documents.
Assist with check runs, ACHs, and other payment processing.
Reconcile vendor statements and resolve discrepancies.
Maintain accurate and up‑to‑date supplier account information.
Accounts Receivable
Prepare and send customer invoices.
Apply customer payments to the correct accounts.
Monitor aging reports and alert supervisor of overdue accounts.
Assist with follow‑up on outstanding receivables.
Maintain customer account records and documentation.
Order Entry
Enter customer orders accurately into the ERP system.
Review purchase orders for correct pricing, terms, and product details.
Communicate with Sales or Customer Service to resolve missing or unclear information.
Track and update order status as needed.
Office Administration
Provide general administrative support such as filing, scanning, data entry, and mail distribution.
Maintain office supplies, forms, and shared areas.
Serve as a support resource for other departments as needed.
Support to General Manager
Provide broad administrative support to the General Manager, including organizing information, coordinating communications, and assisting with day‑to‑day tasks.
Assist with scheduling, preparation of documents, and gathering reports or data.
Help ensure smooth office operations by anticipating needs and providing proactive support.
Lunch Setup & Coordination
Coordinate company lunches, including ordering food, tracking headcounts, and arranging serving areas.
Ensure timely delivery, orderly setup and breakdown.
Document Indexing
Scan, upload, and index AP, AR, and order‑related documents into the appropriate digital systems.
Maintain organized electronic and physical filing systems to support audit readiness.
Position Requirements
Education/Training: High school diploma or equivalent, preferred.
College courses in accounting, desired.
Experience: Experience in accounting, office administration, or related clerical roles preferred.
Basic understanding of accounts payable and receivable processes.
Proficient in Microsoft Excel, Outlook, and general computer navigation.
Strong attention to detail, accuracy, and organizational skills.
Ability to manage multiple priorities and follow established processes.
Strong communication and customer service skills.
Standard workday is 7:00am to 3:30pm – Monday through Friday. Overtime cannot be guaranteed unless warranted. Paid break from 9:00am to 9:10am. Lunch is 30 minutes not paid. Position may require overtime before and after standard hours, and on weekends.
Requires ability to remain in a stationary position for 80% of the workday, close visual acuity, constant computer use, occasional lifting up to 20 pounds.
SPI has a long‑standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, protected veteran status, or individuals with disability. U.S. federal law requires completion of employment eligibility verification upon hire. SPI participates in E‑Verify. Must have the right to work in the United States.
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The Office & Accounting Clerk plays a key role in supporting the company’s daily financial, administrative, and office operations. This position is responsible for performing core accounting functions—accounts payable, accounts receivable, and sales order entry—while ensuring accurate recordkeeping and timely processing of financial transactions. The role also manages document indexing and filing to maintain organized, accessible records in compliance with company standards.
In addition to accounting responsibilities, the Office & Accounting Clerk provides comprehensive administrative support to the General Manager, assisting with a variety of tasks that help ensure efficient business operations. This position serves as a central point of coordination for office-related activities, including organizing company lunches and supporting a professional, well-functioning office environment.
Success in this role requires strong attention to detail, a high level of accuracy, excellent organizational skills, and the ability to manage multiple priorities in a fast‑paced setting. Professional communication, discretion, and a proactive approach are essential, as this position frequently interacts with internal teams, customers, and vendors while helping maintain smooth day‑to‑day operations.
SPI employees are actively engaged in our company’s culture and operation, committed to our core values and have a passion for excellence. The successful candidate must be responsible, able to plan and execute his/her daily work requirements with little supervision, and thrive as an individual contributor. We offer an excellent benefits and compensation package.
Salary: $21 - $23 per hour
Primary Functions Accounts Payable
Enter and process vendor invoices in the ERP system.
Match invoices to purchase orders and receiving documents.
Assist with check runs, ACHs, and other payment processing.
Reconcile vendor statements and resolve discrepancies.
Maintain accurate and up‑to‑date supplier account information.
Accounts Receivable
Prepare and send customer invoices.
Apply customer payments to the correct accounts.
Monitor aging reports and alert supervisor of overdue accounts.
Assist with follow‑up on outstanding receivables.
Maintain customer account records and documentation.
Order Entry
Enter customer orders accurately into the ERP system.
Review purchase orders for correct pricing, terms, and product details.
Communicate with Sales or Customer Service to resolve missing or unclear information.
Track and update order status as needed.
Office Administration
Provide general administrative support such as filing, scanning, data entry, and mail distribution.
Maintain office supplies, forms, and shared areas.
Serve as a support resource for other departments as needed.
Support to General Manager
Provide broad administrative support to the General Manager, including organizing information, coordinating communications, and assisting with day‑to‑day tasks.
Assist with scheduling, preparation of documents, and gathering reports or data.
Help ensure smooth office operations by anticipating needs and providing proactive support.
Lunch Setup & Coordination
Coordinate company lunches, including ordering food, tracking headcounts, and arranging serving areas.
Ensure timely delivery, orderly setup and breakdown.
Document Indexing
Scan, upload, and index AP, AR, and order‑related documents into the appropriate digital systems.
Maintain organized electronic and physical filing systems to support audit readiness.
Position Requirements
Education/Training: High school diploma or equivalent, preferred.
College courses in accounting, desired.
Experience: Experience in accounting, office administration, or related clerical roles preferred.
Basic understanding of accounts payable and receivable processes.
Proficient in Microsoft Excel, Outlook, and general computer navigation.
Strong attention to detail, accuracy, and organizational skills.
Ability to manage multiple priorities and follow established processes.
Strong communication and customer service skills.
Standard workday is 7:00am to 3:30pm – Monday through Friday. Overtime cannot be guaranteed unless warranted. Paid break from 9:00am to 9:10am. Lunch is 30 minutes not paid. Position may require overtime before and after standard hours, and on weekends.
Requires ability to remain in a stationary position for 80% of the workday, close visual acuity, constant computer use, occasional lifting up to 20 pounds.
SPI has a long‑standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, protected veteran status, or individuals with disability. U.S. federal law requires completion of employment eligibility verification upon hire. SPI participates in E‑Verify. Must have the right to work in the United States.
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