Spring ISD
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Secretary, Building Operations
role at
Spring ISD .
Days Per Year: 226 MIN: $34,804 MID: $40,969
Primary Purpose Reporting to the Director of Building Operations, the secretary is responsible for preparing correspondence, reports, purchase orders, and processing payroll for custodial staff, as well as maintaining general files, screening telephone calls, processing all paperwork for hiring new employees, paperwork for terminations, resignations, and other office duties as assigned. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, champion the needs of our students and drive continuous improvement.
Qualifications Required
High School graduate or GED
Must be able to communicate effectively in English
2 years job-related experience
Preferred
Three+ years job-related experience preferred
Special Knowledge/Skills
Knowledge of payroll procedures
Ability to work well under pressure to meet payroll deadlines
Effective communication and interpersonal skills
Strong organizational and people skills
Proficient in written and verbal use of the English language
Ability to operate standard office equipment
Working knowledge of Google, Kronos, eFinance and Microsoft Office Software
Ability to perform multiple tasks
Bilingual preferred
Major Responsibilities And Duties
Assist with processing payroll for over 280 custodial staff members
Place purchase orders and order custodial supplies through eFinance
Prepare correspondence, documents, forms, and reports to communicate information to custodial staff
Answer incoming telephone calls/screening calls for Director of Operations
Maintain confidentiality of information
Process invoices for custodial services for school fundraiser events
Maintain individual personnel files on all custodial staff members
Monitor and maintain department budget records
Coordinate Workers' Compensation paperwork for Operations Department
Prepare occasional travel requests for Director of Operations
Perform all other duties as assigned
Working Conditions The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Location Houston, TX
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Secretary, Building Operations
role at
Spring ISD .
Days Per Year: 226 MIN: $34,804 MID: $40,969
Primary Purpose Reporting to the Director of Building Operations, the secretary is responsible for preparing correspondence, reports, purchase orders, and processing payroll for custodial staff, as well as maintaining general files, screening telephone calls, processing all paperwork for hiring new employees, paperwork for terminations, resignations, and other office duties as assigned. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, champion the needs of our students and drive continuous improvement.
Qualifications Required
High School graduate or GED
Must be able to communicate effectively in English
2 years job-related experience
Preferred
Three+ years job-related experience preferred
Special Knowledge/Skills
Knowledge of payroll procedures
Ability to work well under pressure to meet payroll deadlines
Effective communication and interpersonal skills
Strong organizational and people skills
Proficient in written and verbal use of the English language
Ability to operate standard office equipment
Working knowledge of Google, Kronos, eFinance and Microsoft Office Software
Ability to perform multiple tasks
Bilingual preferred
Major Responsibilities And Duties
Assist with processing payroll for over 280 custodial staff members
Place purchase orders and order custodial supplies through eFinance
Prepare correspondence, documents, forms, and reports to communicate information to custodial staff
Answer incoming telephone calls/screening calls for Director of Operations
Maintain confidentiality of information
Process invoices for custodial services for school fundraiser events
Maintain individual personnel files on all custodial staff members
Monitor and maintain department budget records
Coordinate Workers' Compensation paperwork for Operations Department
Prepare occasional travel requests for Director of Operations
Perform all other duties as assigned
Working Conditions The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Location Houston, TX
#J-18808-Ljbffr