Secretary, Building Operations Job at Spring ISD in Houston

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Days Per Year: 226
MIN: $34,804
MID: $40,969

Primary Purpose

Reporting to the Director of Building Operations, the secretary is responsible for preparing correspondence, reports, purchase orders, and processing payroll for custodial staff, as well as maintaining general files, screening telephone calls, processing all paperwork for hiring new employees, paperwork for terminations, resignations, and other office duties as assigned.
All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, champion the needs of our students and drive continuous improvement.

Qualifications

Required

• High School graduate or GED
• Must be able to communicate effectively in English
• 2 years job-related experience

Preferred

• Three+ years job-related experience preferred

Special Knowledge/Skills

• Knowledge of payroll procedures
• Ability to work well under pressure to meet payroll deadlines
• Effective communication and interpersonal skills
• Strong organizational and people skills
• Proficient in written and verbal use of the English language
• Ability to operate standard office equipment
• Working knowledge of Google, Kronos, eFinance and Microsoft Office Software
• Ability to perform multiple tasks
• Bilingual preferred

Major Responsibilities And Duties

• Assist with processing payroll for over 280 custodial staff members
• Place purchase orders and order custodial supplies through eFinance
• Prepare correspondence, documents, forms, and reports to communicate information to custodial staff
• Answer incoming telephone calls/screening calls for Director of Operations
• Maintain confidentiality of information
• Process invoices for custodial services for school fundraiser events
• Maintain individual personnel files on all custodial staff members
• Monitor and maintain department budget records
• Coordinate Workers' Compensation paperwork for Operations Department
• Prepare occasional travel requests for Director of Operations
• Perform all other duties as assigned

Working Conditions

The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Location

Houston, TX