Conexus
Base pay range
$95,000.00/yr - $110,000.00/yr
About the Role
We are seeking a detail-oriented and proactive People Operations Specialist to support our clients growing U.S. employee population of approximately 400 employees. This role will focus heavily on payroll administration, benefits coordination, HR/people analytics reporting, and managing our PEO relationship. The ideal candidate thrives in a fast-moving environment, enjoys process improvements, and brings strong customer-service orientation to employee support.
Key Responsibilities Payroll Administration Coordinate end-to-end payroll processing through the PEO Paychex, ensuring accuracy and compliance across multiple states. Review payroll data (comp changes, bonuses, stipends, deductions, leaves, terminations) for accuracy before submission. Troubleshoot payroll issues and work with the PEO to resolve discrepancies quickly. Maintain payroll documentation, audit reports, and approval workflows. Ensure payroll changes are processed in a timely manner aligned with pay cycles and deadlines.
Benefits Administration Serve as the first point of contact for employee benefits questions related to health, dental, vision, disability, FSA/HSA, 401(k), and other offerings through the PEO. Coordinate annual open enrollment, communications, and employee support. Process benefit enrollments, life event changes, leaves of absence, and terminations in the PEO system. Partner with the PEO on compliance with ACA, ERISA, COBRA, and other benefit regulatory requirements. Support vendor escalations including claims issues and coverage corrections.
PEO Administration & HR Operations Act as day-to-day liaison with the PEO for payroll, benefits, HRIS updates, compliance, and employee records. Audit employee data in the PEO system for accuracy and compliance. Maintain employee personnel files, onboarding/offboarding checklists, and standard HR workflows. Assist with multi-state compliance tasks including employment posters, onboarding state requirements, and reporting. Support policy updates, employee handbook revisions, and compliance with federal/state employment laws.
Reporting & Analytics Create, maintain, and distribute People Ops reports and dashboards (headcount, turnover, compensation, demographics, benefits utilization, etc.). Pull data from the PEO HRIS and other systems to support audits, budgeting cycles, and leadership requests. Support quarterly and annual audits (401k, workers comp, payroll, compliance).
Employee Support Provide timely, high-quality service to employees and managers regarding payroll, benefits, HR systems, and general People Ops inquiries. Support onboarding and offboarding interactions, ensuring a smooth and compliant employee experience. Maintain confidentiality and handle sensitive information with discretion.
Qualifications 3–5 years of HR or People Operations experience, preferably in a multi-state U.S. environment. Strong hands-on experience with PEO platforms (e.g., Insperity, TriNet, ADP TotalSource, Justworks, Paychex, etc.). Solid working knowledge of payroll processes, wage and hour rules, and standard HR controls. Experience administering benefits in partnership with a PEO or third-party administrator. Strong proficiency in HR systems, payroll tools, and Excel/Google Sheets (pivot tables, VLOOKUPs/INDEX MATCH). Excellent attention to detail, organization, and ability to maintain accuracy with high volumes of data. Strong customer-service skills and ability to handle sensitive and confidential information appropriately. Experience with multi-state employment compliance a plus. Bachelor's degree preferred, or equivalent experience.
Seniority level
Associate
Employment type
Full-time
Job function
Human Resources and Administrative
Industries
Financial Services, Insurance, and Professional Services
#J-18808-Ljbffr
$95,000.00/yr - $110,000.00/yr
About the Role
We are seeking a detail-oriented and proactive People Operations Specialist to support our clients growing U.S. employee population of approximately 400 employees. This role will focus heavily on payroll administration, benefits coordination, HR/people analytics reporting, and managing our PEO relationship. The ideal candidate thrives in a fast-moving environment, enjoys process improvements, and brings strong customer-service orientation to employee support.
Key Responsibilities Payroll Administration Coordinate end-to-end payroll processing through the PEO Paychex, ensuring accuracy and compliance across multiple states. Review payroll data (comp changes, bonuses, stipends, deductions, leaves, terminations) for accuracy before submission. Troubleshoot payroll issues and work with the PEO to resolve discrepancies quickly. Maintain payroll documentation, audit reports, and approval workflows. Ensure payroll changes are processed in a timely manner aligned with pay cycles and deadlines.
Benefits Administration Serve as the first point of contact for employee benefits questions related to health, dental, vision, disability, FSA/HSA, 401(k), and other offerings through the PEO. Coordinate annual open enrollment, communications, and employee support. Process benefit enrollments, life event changes, leaves of absence, and terminations in the PEO system. Partner with the PEO on compliance with ACA, ERISA, COBRA, and other benefit regulatory requirements. Support vendor escalations including claims issues and coverage corrections.
PEO Administration & HR Operations Act as day-to-day liaison with the PEO for payroll, benefits, HRIS updates, compliance, and employee records. Audit employee data in the PEO system for accuracy and compliance. Maintain employee personnel files, onboarding/offboarding checklists, and standard HR workflows. Assist with multi-state compliance tasks including employment posters, onboarding state requirements, and reporting. Support policy updates, employee handbook revisions, and compliance with federal/state employment laws.
Reporting & Analytics Create, maintain, and distribute People Ops reports and dashboards (headcount, turnover, compensation, demographics, benefits utilization, etc.). Pull data from the PEO HRIS and other systems to support audits, budgeting cycles, and leadership requests. Support quarterly and annual audits (401k, workers comp, payroll, compliance).
Employee Support Provide timely, high-quality service to employees and managers regarding payroll, benefits, HR systems, and general People Ops inquiries. Support onboarding and offboarding interactions, ensuring a smooth and compliant employee experience. Maintain confidentiality and handle sensitive information with discretion.
Qualifications 3–5 years of HR or People Operations experience, preferably in a multi-state U.S. environment. Strong hands-on experience with PEO platforms (e.g., Insperity, TriNet, ADP TotalSource, Justworks, Paychex, etc.). Solid working knowledge of payroll processes, wage and hour rules, and standard HR controls. Experience administering benefits in partnership with a PEO or third-party administrator. Strong proficiency in HR systems, payroll tools, and Excel/Google Sheets (pivot tables, VLOOKUPs/INDEX MATCH). Excellent attention to detail, organization, and ability to maintain accuracy with high volumes of data. Strong customer-service skills and ability to handle sensitive and confidential information appropriately. Experience with multi-state employment compliance a plus. Bachelor's degree preferred, or equivalent experience.
Seniority level
Associate
Employment type
Full-time
Job function
Human Resources and Administrative
Industries
Financial Services, Insurance, and Professional Services
#J-18808-Ljbffr