University of California, Davis
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Job Summary #CA-SS
This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by providing administrative support for emergency preparedness and response efforts to the Center for Preparedness and Response (CPR), including support for recruitment and hiring, document review and tracking, and training coordination. The incumbent works under the direction of the Staff Services Manager I in the Administration Unit within the CPR and performs complex administrative and analytical tasks, serves as backup Personnel Liaison and Attendance Coordinator, and coordinates with other units for the submission of Departmental Drills. The incumbent processes and handles sensitive and confidential administrative assignments and develops effective working relationships with CDPH management, staff, and programs through effective communication practices. In order to address urgent operational needs, the incumbent may, on occasion, be required to work outside core business hours, travel, and transport up to 25 lbs.
The Department of Public Health Sciences is a large and rapidly growing department in the School of Medicine, with five divisions and several graduate programs. With a research budget exceeding $70M/year and an approximate department budget of $26M/year, this position is critical to the department.
Apply By Date: December 29, 2025 at 11:59PM
Minimum Qualifications
Bachelor's degree in a related area and/or equivalent experience/training.
Demonstrated experience in maintaining a high level of accuracy and attention to detail under multiple deadlines.
At least 2-4 years of experience in an administrative operations role, or an equivalent combination of education and experience.
Thorough knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources.
Ability to work with little instruction on day-to-day assignments with some guidance provided on new projects.
Skilled in communicating clearly and effectively verbally and in writing.
Demonstrated ability to handle very difficult or volatile situations/individuals effectively.
Demonstrated analytical, active listening, and critical thinking skills.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Preferred Qualifications
Knowledge of a human resources management system (SNOW), and / or other related business software programs and systems.
Key Responsibilities
45% Personnel Administration
30% Financial Administration and Support
20% Compliance and Training Lead
5% Safety Coordinator
Department Overview All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others. This position requires consistent attendance; effective oral and written communication; development and maintenance of job-related knowledge; timely completion of assignments; and adherence to departmental policies and procedures. All CDPH employees perform work that is of utmost importance, supporting equity, diversity, and inclusivity in public health services and programs for California.
Position Information
Salary or Pay Range: $2,873.60 - $5,195.20
Salary Frequency: Biweekly
Salary Grade: 161
UC Job Title: ADMIN OFCR 3 CX
UC Job Code: 004800
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): M-F, 8 hours
Location: No Physical Access (NOPHYSACC)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is 100% remote
Benefits
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing – Occasional Up to 3 Hours
Walking – Occasional Up to 3 Hours
Sitting – Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs – Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs – Occasional Up to 3 Hours
Bending/Stooping – Occasional Up to 3 Hours
Squatting/Kneeling – Occasional Up to 3 Hours
Twisting – Occasional Up to 3 Hours
Reaching overhead – Occasional Up to 3 Hours
Keyboard use/repetitive motion – Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration – Frequent 3 to 6 Hours
Complex problem solving/reasoning – Occasional Up to 3 Hours
Ability to organize & prioritize – Frequent 3 to 6 Hours
Communication skills – Frequent 3 to 6 Hours
Numerical skills – Occasional Up to 3 Hours
Constant Interaction – Frequent 3 to 6 Hours
Customer/Patient Contact – Frequent 3 to 6 Hours
Multiple Concurrent Tasks – Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014.
This position is critical, and employment is contingent upon successful completion of background investigation including criminal history and identity check.
Incumbent may be required, on short notice, to work irregular and overtime hours during disaster operations in order to support one of four CDPH Emergency Operation Centers (EOC).
The incumbent is required to participate on an CPR Incident Response Team (IRTV). Vacation time may be taken during fiscal closing (May – August) but may be limited depending on workload.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. The University of California, Davis is an Equal Opportunity Employer.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
#J-18808-Ljbffr
Get AI-powered advice on this job and more exclusive features.
Job Summary #CA-SS
This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by providing administrative support for emergency preparedness and response efforts to the Center for Preparedness and Response (CPR), including support for recruitment and hiring, document review and tracking, and training coordination. The incumbent works under the direction of the Staff Services Manager I in the Administration Unit within the CPR and performs complex administrative and analytical tasks, serves as backup Personnel Liaison and Attendance Coordinator, and coordinates with other units for the submission of Departmental Drills. The incumbent processes and handles sensitive and confidential administrative assignments and develops effective working relationships with CDPH management, staff, and programs through effective communication practices. In order to address urgent operational needs, the incumbent may, on occasion, be required to work outside core business hours, travel, and transport up to 25 lbs.
The Department of Public Health Sciences is a large and rapidly growing department in the School of Medicine, with five divisions and several graduate programs. With a research budget exceeding $70M/year and an approximate department budget of $26M/year, this position is critical to the department.
Apply By Date: December 29, 2025 at 11:59PM
Minimum Qualifications
Bachelor's degree in a related area and/or equivalent experience/training.
Demonstrated experience in maintaining a high level of accuracy and attention to detail under multiple deadlines.
At least 2-4 years of experience in an administrative operations role, or an equivalent combination of education and experience.
Thorough knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources.
Ability to work with little instruction on day-to-day assignments with some guidance provided on new projects.
Skilled in communicating clearly and effectively verbally and in writing.
Demonstrated ability to handle very difficult or volatile situations/individuals effectively.
Demonstrated analytical, active listening, and critical thinking skills.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Preferred Qualifications
Knowledge of a human resources management system (SNOW), and / or other related business software programs and systems.
Key Responsibilities
45% Personnel Administration
30% Financial Administration and Support
20% Compliance and Training Lead
5% Safety Coordinator
Department Overview All employees shall possess the general qualifications, as described in California Code of Regulations Title 2, Section 172, which include integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others. This position requires consistent attendance; effective oral and written communication; development and maintenance of job-related knowledge; timely completion of assignments; and adherence to departmental policies and procedures. All CDPH employees perform work that is of utmost importance, supporting equity, diversity, and inclusivity in public health services and programs for California.
Position Information
Salary or Pay Range: $2,873.60 - $5,195.20
Salary Frequency: Biweekly
Salary Grade: 161
UC Job Title: ADMIN OFCR 3 CX
UC Job Code: 004800
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): M-F, 8 hours
Location: No Physical Access (NOPHYSACC)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is 100% remote
Benefits
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing – Occasional Up to 3 Hours
Walking – Occasional Up to 3 Hours
Sitting – Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs – Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs – Occasional Up to 3 Hours
Bending/Stooping – Occasional Up to 3 Hours
Squatting/Kneeling – Occasional Up to 3 Hours
Twisting – Occasional Up to 3 Hours
Reaching overhead – Occasional Up to 3 Hours
Keyboard use/repetitive motion – Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration – Frequent 3 to 6 Hours
Complex problem solving/reasoning – Occasional Up to 3 Hours
Ability to organize & prioritize – Frequent 3 to 6 Hours
Communication skills – Frequent 3 to 6 Hours
Numerical skills – Occasional Up to 3 Hours
Constant Interaction – Frequent 3 to 6 Hours
Customer/Patient Contact – Frequent 3 to 6 Hours
Multiple Concurrent Tasks – Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014.
This position is critical, and employment is contingent upon successful completion of background investigation including criminal history and identity check.
Incumbent may be required, on short notice, to work irregular and overtime hours during disaster operations in order to support one of four CDPH Emergency Operation Centers (EOC).
The incumbent is required to participate on an CPR Incident Response Team (IRTV). Vacation time may be taken during fiscal closing (May – August) but may be limited depending on workload.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. The University of California, Davis is an Equal Opportunity Employer.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
#J-18808-Ljbffr