Monmouth University
Senior Benefits Specialist & Leave Coordinator
Monmouth University, West Long Branch, New Jersey, us, 07764
Senior Benefits Specialist & Leave Coordinator
Monmouth University is seeking applications for a Senior Benefits Specialist & Leave Coordinator in the Department of Human Resources. This full‑time, on‑site position is located at the Main Campus in West Long Branch, NJ and offers a salary of $78,000 USD per year.
Job Details
Job Category: Administrative / Clerical
Requisition Number: SENIO001276
Posted: December 18, 2025
Full Time
On‑site
Rate: $78,000 USD per year
Location: Monmouth University Main Campus, West Long Branch, NJ
Key Responsibilities
Benefits Administration
Coordinate daily administration of employee health and welfare benefits including medical, dental, vision, flexible spending accounts, life insurance, short‑ and long‑term disability programs, EAP, Telehealth and retirement programs as well as ancillary benefits and COBRA administration.
Conduct weekly new employee orientations and provide follow‑up to new employee inquiries; benefit presentations to special employee populations, retirement and long‑term disability retirement consultations, and quarterly retirement seminars.
Support annual open enrollment activities by preparing materials, hosting informational sessions, and assisting employees with elections.
Participate in auditing activities on a regular basis.
Collaborate with the enrollment and administration teams to document processes and maximize efficiencies where possible.
Maintain accurate benefits data in the HRIS; process qualifying life events, new hires, terminations, and plan changes.
Reconcile monthly benefit invoices and ensure timely payment and accuracy.
Assist employees in understanding benefit options, plan provisions, and eligibility guidelines.
Coordinate with vendors, brokers, and carriers to resolve benefit‑related issues.
Leave Management
Serve as the primary contact for all leave programs including FMLA, ADA/504 workplace accommodations, sick leave, parental leave, workers’ compensation, temporary disability and institution‑specific leave programs.
Review, track, and process leave requests; ensure compliance with federal, state, and institutional policies.
Communicate leave entitlements, required documentation, timelines, and return‑to‑work expectations to employees and supervisors.
Maintain accurate and confidential leave files and tracking systems.
Collaborate with the ADA/504 Coordinator, HR leadership, and supervisors to support interactive process discussions and reasonable accommodations.
Compliance & Reporting
Ensure all benefits and leave processes adhere to federal, state, and local regulations (FMLA, ADA, NJLAD, ERISA, HIPAA, COBRA, ACA, state leave laws).
Prepare regular reports on benefits utilization, leave trends, and compliance metrics.
Maintain up‑to‑date knowledge of regulatory changes affecting benefits and leave management.
Ensure accurate and timely compliance with governing statutes and regulations including non‑discrimination testing pursuant to Section 125, ACA, 403(b), APBO and PCORI.
Maintain OSHA records; submit and post required logs and reports in accordance with established procedures and regulatory requirements.
Review medical documentation and work‑related accident reports for completeness and clarity of data to ensure compliance with policy and regulatory requirements, retrieve claim numbers and update all information on the OSHA log.
Assist with audits, accreditation reviews, and compliance documentation.
Employee Support & Customer Service
Provide high‑quality assistance to employees regarding benefits, leaves, and HR‑related inquiries.
Conduct new‑hire benefits orientations and onboarding sessions.
Communicate clearly and professionally with employees, supervisors, and external stakeholders.
Assist with developing and updating benefits and leave‑related policies, procedures, and resources.
HR Operations Support
Collaborate with HR colleagues on cross‑functional tasks to support payroll, onboarding, and HRIS maintenance.
Contribute to HR initiatives that promote employee engagement, wellness, and institutional culture.
Participate in training, committees, and institutional events as requested.
Manage or contribute to Human Resource projects and related duties as assigned.
Minimum Qualifications
Bachelor’s degree in Human Resources, Business Administration, or related field.
HR or benefit‑related certification (e.g., SHRM‑CP/SCP, CEBS, PHR).
4–6 years of experience in benefits administration, leave coordination, or related HR function.
Knowledge of benefit plans, retirement programs (including 403(b)), FMLA, ADA, and other regulatory requirements.
Strong knowledge of regulatory requirements related to health and welfare benefits, including ACA, HIPAA, ERISA and others.
Strong communication, organizational, and analytical skills.
Demonstrated ability to handle confidential information with discretion.
Experience using HRIS systems.
Preferred Qualifications
Experience in a higher education or unionized environment.
Familiarity with collective bargaining agreements and shared governance structures.
Contact Questions regarding this search should be directed to: Barbara Santos at
bsantos@monmouth.edu
or 7‑32‑263‑5629.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.
Benefits
403(b) Retirement Plan (8% employer contribution)
Generous Paid Time Off
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil‑union partner and IRS dependent after one‑year of full‑time continuous employment
Employer paid Short & Long‑Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more
#J-18808-Ljbffr
Job Details
Job Category: Administrative / Clerical
Requisition Number: SENIO001276
Posted: December 18, 2025
Full Time
On‑site
Rate: $78,000 USD per year
Location: Monmouth University Main Campus, West Long Branch, NJ
Key Responsibilities
Benefits Administration
Coordinate daily administration of employee health and welfare benefits including medical, dental, vision, flexible spending accounts, life insurance, short‑ and long‑term disability programs, EAP, Telehealth and retirement programs as well as ancillary benefits and COBRA administration.
Conduct weekly new employee orientations and provide follow‑up to new employee inquiries; benefit presentations to special employee populations, retirement and long‑term disability retirement consultations, and quarterly retirement seminars.
Support annual open enrollment activities by preparing materials, hosting informational sessions, and assisting employees with elections.
Participate in auditing activities on a regular basis.
Collaborate with the enrollment and administration teams to document processes and maximize efficiencies where possible.
Maintain accurate benefits data in the HRIS; process qualifying life events, new hires, terminations, and plan changes.
Reconcile monthly benefit invoices and ensure timely payment and accuracy.
Assist employees in understanding benefit options, plan provisions, and eligibility guidelines.
Coordinate with vendors, brokers, and carriers to resolve benefit‑related issues.
Leave Management
Serve as the primary contact for all leave programs including FMLA, ADA/504 workplace accommodations, sick leave, parental leave, workers’ compensation, temporary disability and institution‑specific leave programs.
Review, track, and process leave requests; ensure compliance with federal, state, and institutional policies.
Communicate leave entitlements, required documentation, timelines, and return‑to‑work expectations to employees and supervisors.
Maintain accurate and confidential leave files and tracking systems.
Collaborate with the ADA/504 Coordinator, HR leadership, and supervisors to support interactive process discussions and reasonable accommodations.
Compliance & Reporting
Ensure all benefits and leave processes adhere to federal, state, and local regulations (FMLA, ADA, NJLAD, ERISA, HIPAA, COBRA, ACA, state leave laws).
Prepare regular reports on benefits utilization, leave trends, and compliance metrics.
Maintain up‑to‑date knowledge of regulatory changes affecting benefits and leave management.
Ensure accurate and timely compliance with governing statutes and regulations including non‑discrimination testing pursuant to Section 125, ACA, 403(b), APBO and PCORI.
Maintain OSHA records; submit and post required logs and reports in accordance with established procedures and regulatory requirements.
Review medical documentation and work‑related accident reports for completeness and clarity of data to ensure compliance with policy and regulatory requirements, retrieve claim numbers and update all information on the OSHA log.
Assist with audits, accreditation reviews, and compliance documentation.
Employee Support & Customer Service
Provide high‑quality assistance to employees regarding benefits, leaves, and HR‑related inquiries.
Conduct new‑hire benefits orientations and onboarding sessions.
Communicate clearly and professionally with employees, supervisors, and external stakeholders.
Assist with developing and updating benefits and leave‑related policies, procedures, and resources.
HR Operations Support
Collaborate with HR colleagues on cross‑functional tasks to support payroll, onboarding, and HRIS maintenance.
Contribute to HR initiatives that promote employee engagement, wellness, and institutional culture.
Participate in training, committees, and institutional events as requested.
Manage or contribute to Human Resource projects and related duties as assigned.
Minimum Qualifications
Bachelor’s degree in Human Resources, Business Administration, or related field.
HR or benefit‑related certification (e.g., SHRM‑CP/SCP, CEBS, PHR).
4–6 years of experience in benefits administration, leave coordination, or related HR function.
Knowledge of benefit plans, retirement programs (including 403(b)), FMLA, ADA, and other regulatory requirements.
Strong knowledge of regulatory requirements related to health and welfare benefits, including ACA, HIPAA, ERISA and others.
Strong communication, organizational, and analytical skills.
Demonstrated ability to handle confidential information with discretion.
Experience using HRIS systems.
Preferred Qualifications
Experience in a higher education or unionized environment.
Familiarity with collective bargaining agreements and shared governance structures.
Contact Questions regarding this search should be directed to: Barbara Santos at
bsantos@monmouth.edu
or 7‑32‑263‑5629.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.
Benefits
403(b) Retirement Plan (8% employer contribution)
Generous Paid Time Off
Medical, Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil‑union partner and IRS dependent after one‑year of full‑time continuous employment
Employer paid Short & Long‑Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP), FSA, Telehealth and more
#J-18808-Ljbffr