Inside Higher Ed
Overview
Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (DAPER), the premier intercollegiate athletics program in the country. With 138 NCAA team championships and nearly 900 student‑athletes across 36 varsity teams, DAPER supports the university’s physical education, recreation, and wellness initiatives. Our culture is guided by "The DAPER Way": Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.
Position Summary
The Facility Operations Coordinator is responsible for scheduling, maintaining, and overseeing the daily operations of three Recreation Centers: Arrillaga Outdoor Education and Recreation Center, Arrillaga Center for Sports and Recreation, and Arrillaga Recreation Center at SLAC. Duties include interior and exterior space scheduling, safety and security, budget oversight, and collaboration with Recreation and Wellness.
Core Duties Facility Management
Serve as facility operations and maintenance point of contact.
Inspect facilities for maintenance, janitorial, and fire‑safety issues.
Implement and update policies for access, emergency action, SOPs, cleanliness, and preventive maintenance.
Monitor work‑order status to ensure timely repairs.
Direct facility closures, maintenance shutdowns, and long‑term projects.
Coordinate with contractors to avoid disruptions.
Manage energy and water conservation.
Ensure compliance with federal, state, and county health and safety regulations.
Develop security programs, distribute keys, monitor access, assess infrastructure and door schedules.
Coordinate communications services and provide updates to building occupants.
Administrative
Prepare and monitor budgets.
Administer departmental scheduling software (25Live) for multipurpose rooms, courts, and classrooms.
Create rental contracts, cost estimates, and invoices.
Communicate quarterly space schedules via email, meetings, and signage.
Ensure rooms are properly set up before/after use.
Lead facility contact for Big 5 events (New Student Orientation, Reunion Homecoming, etc.).
Coordinate facility event setup/takedown and provide on‑site support.
Prepare event checklists and diagrams for staff.
Schedule event staff (red coats, janitorial, event services).
Coordinate purchasing, inventory, and maintenance of office and mechanical equipment.
Other duties as assigned.
Minimum Requirements Education and Experience
Bachelor’s degree (sports management or related field preferred).
Prior and relevant experience in facilities management, including scheduling, event coordination, maintenance, health and fitness, or aquatics.
Knowledge, Skills, and Abilities
Analytical skills for tracking space, equipment, and financial data.
Strong interpersonal communication with diverse stakeholders.
Coordination of daily activities with competing priorities.
Ability to follow written and verbal directions.
Working knowledge of Microsoft Excel and Word.
Policy analysis and interpretation.
High‑standard customer service.
Certifications and Licenses
CPR, AED, and First Aid (or the ability to obtain upon hiring).
Valid California non‑commercial Class C driver’s license.
Physical Requirements
Frequent standing/walking; seated tasks; computer use.
Occasional climbing, twisting, reaching, fine manipulation, telephone use, hand writing, and lifting ≤20 lb.
Rarely kneeling/crawling, lifting >40 lb, sorting, or filing.
Ability to drive day & night.
Working Standards
Odd‑hour work, evenings, weekends, and occasional extended hours.
24‑hour emergency availability, seven days per week.
Exposure to noise >80 dB TWA, heights 4–10 ft.
Compliance with U.S. Vehicle Code and Stanford driving requirements.
Interpersonal skills; safety culture; adherence to University policies.
Integrity and Compliance
All DAPER staff maintain the integrity of Stanford’s athletics program and the University’s reputation. Staff comply with NCAA, ACC, and University regulations, ensuring no negative impact on stakeholder relationships.
Why Stanford Is For You
Career development and tuition reimbursement.
Rich culture and generous benefits, including retirement plans and time‑off.
Comprehensive health offerings and wellness resources.
Access to recreational amenities and community events.
Free commuting, ridesharing, and discount programs.
Compensation
Annual salary range: $83,000 – $90,000. Pay determined by experience, qualifications, and budget. Benefits and detailed rewards available on Stanford’s Cardinal at Work website.
Equal Opportunity Statement
Stanford is an equal employment opportunity employer. We offer reasonable accommodations for applicants with disabilities. All qualified applicants receive consideration for employment without regard to protected characteristics. Access a contact form for accommodations.
Additional Information
Schedule: Full‑time
Job Code: 4372
Employee Status: Regular
Grade: G
Requisition ID: 107959
Work Arrangement: On Site
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Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (DAPER), the premier intercollegiate athletics program in the country. With 138 NCAA team championships and nearly 900 student‑athletes across 36 varsity teams, DAPER supports the university’s physical education, recreation, and wellness initiatives. Our culture is guided by "The DAPER Way": Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.
Position Summary
The Facility Operations Coordinator is responsible for scheduling, maintaining, and overseeing the daily operations of three Recreation Centers: Arrillaga Outdoor Education and Recreation Center, Arrillaga Center for Sports and Recreation, and Arrillaga Recreation Center at SLAC. Duties include interior and exterior space scheduling, safety and security, budget oversight, and collaboration with Recreation and Wellness.
Core Duties Facility Management
Serve as facility operations and maintenance point of contact.
Inspect facilities for maintenance, janitorial, and fire‑safety issues.
Implement and update policies for access, emergency action, SOPs, cleanliness, and preventive maintenance.
Monitor work‑order status to ensure timely repairs.
Direct facility closures, maintenance shutdowns, and long‑term projects.
Coordinate with contractors to avoid disruptions.
Manage energy and water conservation.
Ensure compliance with federal, state, and county health and safety regulations.
Develop security programs, distribute keys, monitor access, assess infrastructure and door schedules.
Coordinate communications services and provide updates to building occupants.
Administrative
Prepare and monitor budgets.
Administer departmental scheduling software (25Live) for multipurpose rooms, courts, and classrooms.
Create rental contracts, cost estimates, and invoices.
Communicate quarterly space schedules via email, meetings, and signage.
Ensure rooms are properly set up before/after use.
Lead facility contact for Big 5 events (New Student Orientation, Reunion Homecoming, etc.).
Coordinate facility event setup/takedown and provide on‑site support.
Prepare event checklists and diagrams for staff.
Schedule event staff (red coats, janitorial, event services).
Coordinate purchasing, inventory, and maintenance of office and mechanical equipment.
Other duties as assigned.
Minimum Requirements Education and Experience
Bachelor’s degree (sports management or related field preferred).
Prior and relevant experience in facilities management, including scheduling, event coordination, maintenance, health and fitness, or aquatics.
Knowledge, Skills, and Abilities
Analytical skills for tracking space, equipment, and financial data.
Strong interpersonal communication with diverse stakeholders.
Coordination of daily activities with competing priorities.
Ability to follow written and verbal directions.
Working knowledge of Microsoft Excel and Word.
Policy analysis and interpretation.
High‑standard customer service.
Certifications and Licenses
CPR, AED, and First Aid (or the ability to obtain upon hiring).
Valid California non‑commercial Class C driver’s license.
Physical Requirements
Frequent standing/walking; seated tasks; computer use.
Occasional climbing, twisting, reaching, fine manipulation, telephone use, hand writing, and lifting ≤20 lb.
Rarely kneeling/crawling, lifting >40 lb, sorting, or filing.
Ability to drive day & night.
Working Standards
Odd‑hour work, evenings, weekends, and occasional extended hours.
24‑hour emergency availability, seven days per week.
Exposure to noise >80 dB TWA, heights 4–10 ft.
Compliance with U.S. Vehicle Code and Stanford driving requirements.
Interpersonal skills; safety culture; adherence to University policies.
Integrity and Compliance
All DAPER staff maintain the integrity of Stanford’s athletics program and the University’s reputation. Staff comply with NCAA, ACC, and University regulations, ensuring no negative impact on stakeholder relationships.
Why Stanford Is For You
Career development and tuition reimbursement.
Rich culture and generous benefits, including retirement plans and time‑off.
Comprehensive health offerings and wellness resources.
Access to recreational amenities and community events.
Free commuting, ridesharing, and discount programs.
Compensation
Annual salary range: $83,000 – $90,000. Pay determined by experience, qualifications, and budget. Benefits and detailed rewards available on Stanford’s Cardinal at Work website.
Equal Opportunity Statement
Stanford is an equal employment opportunity employer. We offer reasonable accommodations for applicants with disabilities. All qualified applicants receive consideration for employment without regard to protected characteristics. Access a contact form for accommodations.
Additional Information
Schedule: Full‑time
Job Code: 4372
Employee Status: Regular
Grade: G
Requisition ID: 107959
Work Arrangement: On Site
#J-18808-Ljbffr