ONE (Open Network Exchange)
Sr. Executive Assistant and Office Manager
ONE (Open Network Exchange), Scottsdale, Arizona, us, 85261
Sr. Executive Assistant and Office Manager
6 days ago Be among the first 25 applicants
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Welcome to ONE!
Headquartered in sunny Arizona, we bring a global perspective to everything we do. At ONE, we specialize in delivering transformational technology and business solutions that drive meaningful impact. With decades of experience developing innovative programs and products—and leveraging next-generation technologies—we help organizations evolve, grow, and stay ahead in an ever-changing world.
Brief Description
We are seeking a highly organized, proactive, and discreet Senior Executive Assistant & Office Manager to provide top‑tier support to our CEO and senior leadership team. This individual will play a key role in ensuring the efficiency of daily operations, managing critical communications, and coordinating high‑level projects across departments. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and brings a solutions‑oriented mindset to every task.
Key Responsibilities
Executive Support
Manage calendars for the CEO and senior leaders – scheduling meetings, appointments and travel arrangements
Prepare and organize materials for meetings, presentations and reports
Track deadlines and follow‑up items to ensure timely completion of tasks
Handle confidential and sensitive information with the utmost discretion
Liaison
Serve as gatekeeper for internal/external communications on behalf of the CEO
Draft, edit and proofread correspondence, memos and presentations
Coordinate and facilitate communication between the CEO/senior leaders and internal teams or external stakeholders
Meeting and Event Coordination
Organize executive team meetings – prepare agendas, capture notes and track action items
Support planning and execution of off‑sites, board meetings and other high‑level events
Operations Support
Manage expense reporting and reimbursements for CEO and senior leaders
Maintain organized digital files and systems related to executive operations
Office Management
Oversee day‑to‑day office operations, ensuring the workspace is organized, well stocked and running efficiently
Serve as primary contact for office vendors, service providers, cleaning staff and building management
Manage office supply inventory
Requirements
Bachelor’s degree preferred; equivalent experience considered
5+ years of experience supporting C‑level executives and managing office operations
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite, Google Workspace, calendar tools and Excel
High level of discretion, professionalism and emotional intelligence
Ability to manage multiple priorities and work effectively under pressure
Professional demeanor, polished image and confident presence when interacting with executive, team members and external partners
What We Offer
Exclusive Team Member Travel Discounts – Explore the world for less.
Comprehensive Medical Coverage – Affordable plans to support your health and wellbeing.
100% Employer‑Paid Dental and Vision Insurance – We’ve got you covered from day one.
Health Savings Account (HSA) – Includes a generous company contribution.
401(k) Retirement Plan – Invest in your future with confidence.
Life & AD&D Insurance – Both basic and voluntary options available.
Pet Insurance – Because furry family members deserve care too.
Covered Parking – Convenience and comfort, rain or shine.
An Amazing Culture! – Join a team that values innovation, collaboration, and balance.
Physical Requirements
This position involves prolonged periods of sitting and working at a computer within a typical office or cubicle setting, which may include constant background noise and fluorescent overhead lighting.
ONE* is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
Office Highlights – Scottsdale, AZ
Modern, thoughtfully designed workspace – A bright, inspiring environment built for productivity.
#J-18808-Ljbffr
Get AI-powered advice on this job and more exclusive features.
Welcome to ONE!
Headquartered in sunny Arizona, we bring a global perspective to everything we do. At ONE, we specialize in delivering transformational technology and business solutions that drive meaningful impact. With decades of experience developing innovative programs and products—and leveraging next-generation technologies—we help organizations evolve, grow, and stay ahead in an ever-changing world.
Brief Description
We are seeking a highly organized, proactive, and discreet Senior Executive Assistant & Office Manager to provide top‑tier support to our CEO and senior leadership team. This individual will play a key role in ensuring the efficiency of daily operations, managing critical communications, and coordinating high‑level projects across departments. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and brings a solutions‑oriented mindset to every task.
Key Responsibilities
Executive Support
Manage calendars for the CEO and senior leaders – scheduling meetings, appointments and travel arrangements
Prepare and organize materials for meetings, presentations and reports
Track deadlines and follow‑up items to ensure timely completion of tasks
Handle confidential and sensitive information with the utmost discretion
Liaison
Serve as gatekeeper for internal/external communications on behalf of the CEO
Draft, edit and proofread correspondence, memos and presentations
Coordinate and facilitate communication between the CEO/senior leaders and internal teams or external stakeholders
Meeting and Event Coordination
Organize executive team meetings – prepare agendas, capture notes and track action items
Support planning and execution of off‑sites, board meetings and other high‑level events
Operations Support
Manage expense reporting and reimbursements for CEO and senior leaders
Maintain organized digital files and systems related to executive operations
Office Management
Oversee day‑to‑day office operations, ensuring the workspace is organized, well stocked and running efficiently
Serve as primary contact for office vendors, service providers, cleaning staff and building management
Manage office supply inventory
Requirements
Bachelor’s degree preferred; equivalent experience considered
5+ years of experience supporting C‑level executives and managing office operations
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite, Google Workspace, calendar tools and Excel
High level of discretion, professionalism and emotional intelligence
Ability to manage multiple priorities and work effectively under pressure
Professional demeanor, polished image and confident presence when interacting with executive, team members and external partners
What We Offer
Exclusive Team Member Travel Discounts – Explore the world for less.
Comprehensive Medical Coverage – Affordable plans to support your health and wellbeing.
100% Employer‑Paid Dental and Vision Insurance – We’ve got you covered from day one.
Health Savings Account (HSA) – Includes a generous company contribution.
401(k) Retirement Plan – Invest in your future with confidence.
Life & AD&D Insurance – Both basic and voluntary options available.
Pet Insurance – Because furry family members deserve care too.
Covered Parking – Convenience and comfort, rain or shine.
An Amazing Culture! – Join a team that values innovation, collaboration, and balance.
Physical Requirements
This position involves prolonged periods of sitting and working at a computer within a typical office or cubicle setting, which may include constant background noise and fluorescent overhead lighting.
ONE* is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
Office Highlights – Scottsdale, AZ
Modern, thoughtfully designed workspace – A bright, inspiring environment built for productivity.
#J-18808-Ljbffr