Secretariat
About the Firm
Secretariat professionals are trusted in the highest‑stakes legal, risk, and regulatory matters around the world. When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem‑solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions. Our globally integrated teams are united by ambition, energy, and commitment. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you.
Responsibilities The Legal Operations team supports and assists consultants in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. These objectives are accomplished through running, reviewing and analyzing conflict checks by accurately gathering, entering, and evaluating client and matter data submitted via the company’s business intake system. The Legal Operations Assistant will be responsible for processing new matter information, performing conflict checks, and resolving conflicts of interest issues under the direction of the Legal Operations team.
Process incoming potential new matter conflict check request forms, including gathering necessary information and identifying inconsistencies or incomplete information
Communicate with managing directors and staff regarding any missing information from the Conflict Check Request Form
Conduct comprehensive conflict checks for new and existing clients, including developing search strategy terms and analyzing search results to identify potential conflicts of interest based on client information and case details
Verify that all conflicts searching is complete, consistent, and accurate and that all firm conflicts procedures have been followed
Review and evaluate conflict search results and assess the nature and severity of conflicts, escalating potential conflicts to senior management as needed
Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements
Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines
Audit closed searches and opportunities to ensure consistency
Support Legal and Operations team in ongoing improvements to conflicts and intake processes, including corporate documentation
Support Legal Operations department with project requests as assigned
Qualifications
High school diploma (Bachelor’s degree preferred)
1‑2 years of experience as a paralegal or legal assistant within a law firm or similar experience required
Previous experience with conflicts, compliance, analytical research and/or experience with corporate research resources in an academic, legal, or business environment preferred
Excellent analytical skills, attention to detail, data entry and the ability to work in a fast‑paced, demanding environment
Excellent verbal and written business communication skills, with demonstrated ability to exercise good judgment and make sound decisions while maintaining a customer service‑oriented manner
Proficiency in legal research and database management
Proficiency with InTapp (or similar) conflicts and intake products preferred
Proficiency in Microsoft Excel required
Ability to work independently and collaborate with cross‑functional teams
Authorized to work in the U.S. without the need for sponsorship in the future
Benefits A rewarding career above all: Your culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all our disciplines speaks for itself. Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up‑and‑coming talent to become trusted experts early in their careers.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management and Manufacturing
Industry Business Consulting and Services
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Responsibilities The Legal Operations team supports and assists consultants in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. These objectives are accomplished through running, reviewing and analyzing conflict checks by accurately gathering, entering, and evaluating client and matter data submitted via the company’s business intake system. The Legal Operations Assistant will be responsible for processing new matter information, performing conflict checks, and resolving conflicts of interest issues under the direction of the Legal Operations team.
Process incoming potential new matter conflict check request forms, including gathering necessary information and identifying inconsistencies or incomplete information
Communicate with managing directors and staff regarding any missing information from the Conflict Check Request Form
Conduct comprehensive conflict checks for new and existing clients, including developing search strategy terms and analyzing search results to identify potential conflicts of interest based on client information and case details
Verify that all conflicts searching is complete, consistent, and accurate and that all firm conflicts procedures have been followed
Review and evaluate conflict search results and assess the nature and severity of conflicts, escalating potential conflicts to senior management as needed
Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements
Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines
Audit closed searches and opportunities to ensure consistency
Support Legal and Operations team in ongoing improvements to conflicts and intake processes, including corporate documentation
Support Legal Operations department with project requests as assigned
Qualifications
High school diploma (Bachelor’s degree preferred)
1‑2 years of experience as a paralegal or legal assistant within a law firm or similar experience required
Previous experience with conflicts, compliance, analytical research and/or experience with corporate research resources in an academic, legal, or business environment preferred
Excellent analytical skills, attention to detail, data entry and the ability to work in a fast‑paced, demanding environment
Excellent verbal and written business communication skills, with demonstrated ability to exercise good judgment and make sound decisions while maintaining a customer service‑oriented manner
Proficiency in legal research and database management
Proficiency with InTapp (or similar) conflicts and intake products preferred
Proficiency in Microsoft Excel required
Ability to work independently and collaborate with cross‑functional teams
Authorized to work in the U.S. without the need for sponsorship in the future
Benefits A rewarding career above all: Your culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all our disciplines speaks for itself. Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up‑and‑coming talent to become trusted experts early in their careers.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management and Manufacturing
Industry Business Consulting and Services
#J-18808-Ljbffr