Deanna Nesbit & Associates, Inc., LLC
Office Manager
Position Summary
The Office Manager supports daily business operations by overseeing administrative functions, coordinating documentation, assisting internal teams, and ensuring smooth office operations. This role supports leadership and cross-functional teams by maintaining workflows that are organized, compliant, and efficient. The Office Manager will also be cross‑trained to provide backup support as needed. This position is
on‑site
with core hours between 10 AM and 3 PM with flexible, agreed‑upon start times.
Key Responsibilities Administrative & Office Operations
Manage front‑office activities, including phones, scheduling, document routing, and general administrative support.
Coordinate communication across internal teams to support day‑to‑day operations.
Maintain office supplies, coordinate purchases, and support overall office organization.
Prepare meeting agendas, track action items, and support regular operational updates.
Assist with event coordination, travel arrangements, and vendor communication.
Documentation & Quality Support
Assist with document control activities within a regulated or quality‑controlled environment.
Maintain controlled forms, logs, and administrative records
Support document formatting, preparation, and routing for internal review and approval.
Assist with record retention and organized file structures to support audits and operational readiness.
Finance & Compliance Support
Assist with accounting support tasks, including receipts, invoices, expense tracking, and file organization.
Support invoicing tied to project milestones and/or completion
Assist with procurement and order entry in coordination with internal teams.
Maintain compliance documentation, certificates, and renewal schedules.
Cross‑Training & Backup Support
Shipping/Receiving: Learn receiving, logging, labeling, and shipping procedures to provide coverage as needed.
Inventory: Assist with material tracking, labeling, and organization to maintain workflow continuity.
Inside Sales: Provide backup support for quote entry, order processing, and customer communication routing.
Qualifications
Strong organizational, communication, and follow‑through skills
Proficiency with Microsoft Office and general office software
Ability to manage multiple tasks with accuracy and attention to detail
Experience in a technical, manufacturing, or quality‑control environment preferred
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on‑site
with core hours between 10 AM and 3 PM with flexible, agreed‑upon start times.
Key Responsibilities Administrative & Office Operations
Manage front‑office activities, including phones, scheduling, document routing, and general administrative support.
Coordinate communication across internal teams to support day‑to‑day operations.
Maintain office supplies, coordinate purchases, and support overall office organization.
Prepare meeting agendas, track action items, and support regular operational updates.
Assist with event coordination, travel arrangements, and vendor communication.
Documentation & Quality Support
Assist with document control activities within a regulated or quality‑controlled environment.
Maintain controlled forms, logs, and administrative records
Support document formatting, preparation, and routing for internal review and approval.
Assist with record retention and organized file structures to support audits and operational readiness.
Finance & Compliance Support
Assist with accounting support tasks, including receipts, invoices, expense tracking, and file organization.
Support invoicing tied to project milestones and/or completion
Assist with procurement and order entry in coordination with internal teams.
Maintain compliance documentation, certificates, and renewal schedules.
Cross‑Training & Backup Support
Shipping/Receiving: Learn receiving, logging, labeling, and shipping procedures to provide coverage as needed.
Inventory: Assist with material tracking, labeling, and organization to maintain workflow continuity.
Inside Sales: Provide backup support for quote entry, order processing, and customer communication routing.
Qualifications
Strong organizational, communication, and follow‑through skills
Proficiency with Microsoft Office and general office software
Ability to manage multiple tasks with accuracy and attention to detail
Experience in a technical, manufacturing, or quality‑control environment preferred
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