University of Central Florida
Travel & Procurement Specialist II
University of Central Florida, Florida, New York, United States
Travel & Procurement Specialist II – University of Central Florida
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Overview Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBCs) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction‑based functions, create economies of scale, and improve back‑room process efficiency so the colleges can better focus resources on their mission.
Opportunity The Travel/Procurement Specialist acts as the primary point of contact for all procurement‑related and travel‑related activities. The Specialist supports Travel/Procurement Coordinators within the Finance Business Centers by acting as an expert on procurement and travel processes, providing training and support.
Responsibilities
Support requests for the procurement of goods and services ensuring applicable policies and regulations are adhered to and transactions are processed timely and properly reflect receipt of goods or services.
Research suppliers and obtain quotes for goods and services, as needed; identify and review applicable contracts or the need for a Waiver of Competition and Sole Source Certification in accordance with policies and regulations.
Initiate and review requisitions, manage purchase orders, and initiate change orders as needed; create receipts and supplier invoices or purchasing card transactions to ensure timely payments.
Reconcile/verify purchasing card transactions ensuring applicable policies and regulations are adhered to and transactions are allowable, required documentation is provided, and transactions are accurate.
Support travel requests by creating and reviewing Spend Authorizations and Expense Reports, assist with travel arrangements, receipt/documentation collection, and travel advance and reimbursement requests to ensure applicable policies and regulations are adhered to.
Serve as an expert on procurement‑related and travel‑related processes for Travel/Procurement Coordinators within the Finance Business Centers.
Continuously review and improve processes to increase operational efficiency and effectiveness; support travel and procurement training efforts.
Other job‑related duties as assigned.
Minimum Qualifications High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience pursuant to Fla. Stat. 112.219(6).
Preferred Qualifications
3+ years of experience supporting purchasing, AP/AR, and/or customer service‑related activities.
Working knowledge of financial and purchasing rules, regulations, processes, and procedures.
Demonstrated commitment to delivering high‑quality customer service with strong interpersonal and communication skills.
Proven ability to work independently while also thriving in a collaborative team environment; skilled at building effective working relationships with colleagues and cross‑functional partners.
Strong analytical, organizational, and problem‑solving skills, with the ability to apply logic and reasoning to evaluate issues and develop effective solutions with a strong attention to detail.
Bachelor's degree preferred.
Proficient in Workday and Microsoft applications, including Outlook, Excel, and Teams, with demonstrated ability to utilize computer systems and software to support operations, configure tools, generate reports, enter data, and process information efficiently.
Special Instructions to Applicants The anticipated hourly rate for this position is $20.29–$22.75. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.
Applicant must be authorized to work for any U.S. employer; sponsorship is not available for this position now or in the future.
About UCF As a next‑generation public research university and Forbes‑ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation you’ll play an integral role at one of the most impactful universities in the country. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF – Benefits
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Employee discounts, including tickets to many Orlando attractions
Education assistance
And more… For more benefits information, view the UCF Employee Benefits Guide.
Position Details
Department: kNEXT
Work Schedule: Monday through Friday 8:00 am – 5:00 pm
Type of Appointment: Regular
Expected Salary: $20.29 to Negotiable
Job Posting End Date: 01‑05‑2026
UCF is a smoke‑free campus and an E‑Verify employer.
Accommodation for applicants requiring disability accommodations is available by phone or email.
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Overview Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBCs) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction‑based functions, create economies of scale, and improve back‑room process efficiency so the colleges can better focus resources on their mission.
Opportunity The Travel/Procurement Specialist acts as the primary point of contact for all procurement‑related and travel‑related activities. The Specialist supports Travel/Procurement Coordinators within the Finance Business Centers by acting as an expert on procurement and travel processes, providing training and support.
Responsibilities
Support requests for the procurement of goods and services ensuring applicable policies and regulations are adhered to and transactions are processed timely and properly reflect receipt of goods or services.
Research suppliers and obtain quotes for goods and services, as needed; identify and review applicable contracts or the need for a Waiver of Competition and Sole Source Certification in accordance with policies and regulations.
Initiate and review requisitions, manage purchase orders, and initiate change orders as needed; create receipts and supplier invoices or purchasing card transactions to ensure timely payments.
Reconcile/verify purchasing card transactions ensuring applicable policies and regulations are adhered to and transactions are allowable, required documentation is provided, and transactions are accurate.
Support travel requests by creating and reviewing Spend Authorizations and Expense Reports, assist with travel arrangements, receipt/documentation collection, and travel advance and reimbursement requests to ensure applicable policies and regulations are adhered to.
Serve as an expert on procurement‑related and travel‑related processes for Travel/Procurement Coordinators within the Finance Business Centers.
Continuously review and improve processes to increase operational efficiency and effectiveness; support travel and procurement training efforts.
Other job‑related duties as assigned.
Minimum Qualifications High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience pursuant to Fla. Stat. 112.219(6).
Preferred Qualifications
3+ years of experience supporting purchasing, AP/AR, and/or customer service‑related activities.
Working knowledge of financial and purchasing rules, regulations, processes, and procedures.
Demonstrated commitment to delivering high‑quality customer service with strong interpersonal and communication skills.
Proven ability to work independently while also thriving in a collaborative team environment; skilled at building effective working relationships with colleagues and cross‑functional partners.
Strong analytical, organizational, and problem‑solving skills, with the ability to apply logic and reasoning to evaluate issues and develop effective solutions with a strong attention to detail.
Bachelor's degree preferred.
Proficient in Workday and Microsoft applications, including Outlook, Excel, and Teams, with demonstrated ability to utilize computer systems and software to support operations, configure tools, generate reports, enter data, and process information efficiently.
Special Instructions to Applicants The anticipated hourly rate for this position is $20.29–$22.75. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.
Applicant must be authorized to work for any U.S. employer; sponsorship is not available for this position now or in the future.
About UCF As a next‑generation public research university and Forbes‑ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation you’ll play an integral role at one of the most impactful universities in the country. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF – Benefits
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Employee discounts, including tickets to many Orlando attractions
Education assistance
And more… For more benefits information, view the UCF Employee Benefits Guide.
Position Details
Department: kNEXT
Work Schedule: Monday through Friday 8:00 am – 5:00 pm
Type of Appointment: Regular
Expected Salary: $20.29 to Negotiable
Job Posting End Date: 01‑05‑2026
UCF is a smoke‑free campus and an E‑Verify employer.
Accommodation for applicants requiring disability accommodations is available by phone or email.
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