Mount Sinai Health System
Residency Program Coordinator - Anesthesiology Academic Group
Mount Sinai Health System, New York, New York, us, 10261
Residency Program Coordinator – Anesthesiology Academic Group
The Residency Program Coordinator ensures compliance with current guidelines of the American Medical Association (AMA), Accreditation Council for Graduate Medical Education (ACGME) and applicable specialty boards. Coordinates the day‑to‑day operations of the department’s residency and/or fellowship program for residents, fellows, and voluntary attendings. Under the guidance of the Residency Program Director, ensures timely submission of completed house staff appointment applications to the medical center. This individual maintains rotation schedules and grand round appointments for staff, as well as maintains accurate records of current and past residents.
Responsibilities
Coordinates all aspects of the resident/fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
Coordinates with House Staff Affairs and Human Resources to ensure completion of documents received from ERAS (Electronic Residency Application System) for appointment of house staff applicants. Follows up with applicants regarding missing credentials to expedite the processing of appointments, reappointments, and monitors licensing requirements.
Implements all required modules of the New Innovations residency management software, including management and reporting of data as well as user training for program faculty and residents/fellows. Responsible for collecting demographic information, updating the AMA tracking system, and maintaining complete demographic information in New Innovations.
Coordinates Orientation Day for new house staff, including revisions to the Residency Training Program Manual, Security and Human Resources clearance, subscription forms, and society membership applications.
Serves as resource for all house staff personnel. Notifies residents/fellows of orientation, rotation schedules, vacations, conferences and approved leaves of absence while ensuring compliance with current guidelines. Communicates conditions of house staff appointment to candidates at or before interview time, assists in resolving problems and concerns, and assists international applicants with J‑1 and H‑1B visa processes.
Prepares resident/fellow schedules, including didactic lecture series, grand rounds, and calendar of events. Corresponds with lecturers and coordinates lecture dates, topics and audiovisual needs.
Provides administrative oversight for all residency and fellowship programs, including handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in verification requests, and maintaining a calendar of applicant appointments and meetings.
Ensures compliance with departmental policies and procedures and all residency/fellowship program requirements. Submits duty hour reports to the Compliance Office, collects and tracks evaluations of residents, faculty and the program, and monitors compliance regarding house staff moonlighting or other professional activities outside the program.
Arranges resident/fellow participation in activities within and outside the program, such as Core Curriculum, Chief Residents Retreat, research days, Morchand Center Clinical Skills Examination, and House Staff Council. Organizes rank‑order list meetings for the Resident Selection Committee and ensures accurate rank‑order list submission to the NRMP website.
Maintains and monitors records of resident attendance for all required educational activities, including conferences and other didactic experiences. Maintains the residency curriculum, including competency‑based goals and objectives for each assignment and level of training. Creates and edits the departmental residency training manual.
Ensures current and complete data on resident procedural experience, including those recorded in ACGME Case Logs and the New Innovations Procedure Logger module.
Collects summative, competency‑based evaluations and a list of all rotations completed from previous programs for any resident who transfers into this program, including those who complete one year of preliminary training before entering an advanced residency program. Provides these materials to the new program for any resident who transfers out of Mount Sinai.
Develops and maintains program letters of agreement for all required rotations at outside institutions.
Prepares for internal reviews of the program as directed by the GME Office.
Performs other related duties as assigned.
Qualifications
Bachelor’s degree or equivalent experience.
3 years of administrative experience in a medical and/or academic setting.
Certification as TAGME (Training Administrators of Graduate Medical Education) preferred.
Employer Description The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. It encourages all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. Think of this position as an opportunity to be part of Mount Sinai’s legacy of achievement, education, and innovation, working together to transform healthcare.
Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
Compensation The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $64,526.72 – $85,000 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range listed does not include bonuses, incentives, differential pay or other forms of compensation or benefits.
#J-18808-Ljbffr
Responsibilities
Coordinates all aspects of the resident/fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
Coordinates with House Staff Affairs and Human Resources to ensure completion of documents received from ERAS (Electronic Residency Application System) for appointment of house staff applicants. Follows up with applicants regarding missing credentials to expedite the processing of appointments, reappointments, and monitors licensing requirements.
Implements all required modules of the New Innovations residency management software, including management and reporting of data as well as user training for program faculty and residents/fellows. Responsible for collecting demographic information, updating the AMA tracking system, and maintaining complete demographic information in New Innovations.
Coordinates Orientation Day for new house staff, including revisions to the Residency Training Program Manual, Security and Human Resources clearance, subscription forms, and society membership applications.
Serves as resource for all house staff personnel. Notifies residents/fellows of orientation, rotation schedules, vacations, conferences and approved leaves of absence while ensuring compliance with current guidelines. Communicates conditions of house staff appointment to candidates at or before interview time, assists in resolving problems and concerns, and assists international applicants with J‑1 and H‑1B visa processes.
Prepares resident/fellow schedules, including didactic lecture series, grand rounds, and calendar of events. Corresponds with lecturers and coordinates lecture dates, topics and audiovisual needs.
Provides administrative oversight for all residency and fellowship programs, including handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in verification requests, and maintaining a calendar of applicant appointments and meetings.
Ensures compliance with departmental policies and procedures and all residency/fellowship program requirements. Submits duty hour reports to the Compliance Office, collects and tracks evaluations of residents, faculty and the program, and monitors compliance regarding house staff moonlighting or other professional activities outside the program.
Arranges resident/fellow participation in activities within and outside the program, such as Core Curriculum, Chief Residents Retreat, research days, Morchand Center Clinical Skills Examination, and House Staff Council. Organizes rank‑order list meetings for the Resident Selection Committee and ensures accurate rank‑order list submission to the NRMP website.
Maintains and monitors records of resident attendance for all required educational activities, including conferences and other didactic experiences. Maintains the residency curriculum, including competency‑based goals and objectives for each assignment and level of training. Creates and edits the departmental residency training manual.
Ensures current and complete data on resident procedural experience, including those recorded in ACGME Case Logs and the New Innovations Procedure Logger module.
Collects summative, competency‑based evaluations and a list of all rotations completed from previous programs for any resident who transfers into this program, including those who complete one year of preliminary training before entering an advanced residency program. Provides these materials to the new program for any resident who transfers out of Mount Sinai.
Develops and maintains program letters of agreement for all required rotations at outside institutions.
Prepares for internal reviews of the program as directed by the GME Office.
Performs other related duties as assigned.
Qualifications
Bachelor’s degree or equivalent experience.
3 years of administrative experience in a medical and/or academic setting.
Certification as TAGME (Training Administrators of Graduate Medical Education) preferred.
Employer Description The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. It encourages all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. Think of this position as an opportunity to be part of Mount Sinai’s legacy of achievement, education, and innovation, working together to transform healthcare.
Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
Compensation The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $64,526.72 – $85,000 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range listed does not include bonuses, incentives, differential pay or other forms of compensation or benefits.
#J-18808-Ljbffr