Physical Therapy at St. Luke's
Program Specialist, Rural Psychiatry Residency, Addiction Medicine Fellowship an
Physical Therapy at St. Luke's, Lehighton, Pennsylvania, United States
Program Specialist, Rural Psychiatry Residency, Addiction Medicine Fellowship and Addiction Psychiatry Fellowship Programs
We are seeking a Program Specialist for the Rural Psychiatry Residency, Addiction Medicine Fellowship, and Addiction Psychiatry Fellowship programs at Physical Therapy at St. Luke's.
Job Duties And Responsibilities
Creates, organizes, and implements the recruitment plan and timeline for the training programs, including number of residents, objectives, selection criteria, interview dates, notification of faculty and support staff, and correspondence to applicants.
Creates, designs, publishes, and disseminates recruitment materials such as brochures, pamphlets, and websites.
Operates and maintains the Electronic Residency Application Service (ERAS) files, screens applicants, and provides selection suggestions for the Program Director.
Composes, administers, and distributes post‑interview and post‑match surveys, reviews responses, and summarizes recommendations for improvement.
Assists international trainees with visa status acquisition.
Acts as liaison to State and Federal regulatory offices, obtaining and processing necessary documentation for resident/fellow licenses.
Collects biographical data on all residents/fellows, ensuring accuracy of documentation and updating information on graduates.
Manages assembly, formatting, tabulation, data entry, printing, and presentation of data for governing body reports, including RRC, GME, AMA‑Frieda, NRMP, and other agency requirements.
Interacts with the GME office to consolidate required documents and file completion for NRMP, ERAS, contracts, payroll, time records, and other necessary documents.
Develops and maintains the policy and procedure manual for the Residency/Fellowship Program and provides clarification on policies.
Organizes orientation for new residents/fellows, coordinating documentation and necessary department contacts.
Provides ongoing support for new and current resident/fellows, including distribution of pagers, keys, lockers, and meal tickets.
Disseminates information regarding Chief Resident opportunities and provides required paperwork.
Mediates resident/fellows on contract law and practice management basics.
Prepares resident/fellow information for specialty board testing, arranging locations, test materials, coverage, and notifications.
Plans resident/fellow welcome events and graduation events, including certificates and gifts.
Maintains RRC required residency experience data and prepares reports for Program Director, residents, and RRC with statistical data.
Coordinates post‑graduate CME activities, including Grand Rounds, M&M, and Tumor Board, and submits documentation for CME credits.
Coordinates medical student education, acting as liaison among students, residents, candidates, and hospital facilities.
Attends and participates in institutional, educational programs, and activities as directed by Program Directors.
Maintains resident library, orders educational materials, and updates yearly publications.
Provides support for Program Director and Core Faculty, arranging meetings, scheduling appointments, and preparing appropriate responses to communication.
Handles incoming calls to the Residency/Fellowship Office, responding to inquiries or referring callers appropriately.
Maintains accurate records of appointments and program activities for budget documentation.
Supports residents/fellows and Program Directors in travel and expense reimbursement through the Concur System.
Manages the Resident Education Fund budgetary process and other educational funds, including equipment maintenance.
Independently composes correspondence and modifies form letters for varying situations.
Provides transcription services such as agendas, minutes, manuals, letters, and curriculum documents.
Coordinates alumni association activities, maintains database, attends meetings, and disseminates dues statements.
Prepares correspondence for international residents regarding required original documents.
Assists Program Directors in implementing eight‑hour workweek regulations and developing resident hour plans.
Assists with research projects, abstracts, publications, and manuscripts for faculty, physicians, and residents.
Attends departmental, faculty, and clinic administrative meetings, taking minutes for distribution.
Provides administrative assistance to the Chief of the Department when needed.
Maintains the web‑based New Innovations system.
Participates in quality improvement initiatives, including employee engagement surveys and ACGME surveys.
Demonstrates performance improvement in clinical care, customer service, operational systems, and safety.
Facilitates teamwork within the program.
Attends Program and GME meetings.
Other Functions Will work cooperatively with affiliated institutions of the Residency and Fellowship programs; orders office supplies; prepares mailings; performs scanning and faxing; prepares purchase orders and requests for checks; assists the Graduate Medical Education Department; and performs other related duties as assigned.
Physical And Sensory Requirements Sitting for up to 7 hours per day in 3‑hour increments; frequent typing and data entry; use of hands to lift up to 10 pounds; occasional stooping, bending, or reaching above shoulder level; normal hearing, vision (general, near, peripheral), and visual monotony.
Potential On‑The‑Job Risks No identified risks.
Most Complex Duty Running a smooth, functioning, and efficient office for the assigned Residency and Fellowship Programs.
Supervision Supervised by the Manager, Rural GME Programs.
Communications Cooperation and support for resident physicians, medical students, program directors, and support personnel. Flexibility, collegial interaction with hospital administration and outside contacts, exceptional interpersonal skills, stress coping, professional demeanor, problem solving, decision making, employee and applicant evaluation, creative thinking, teamwork, short‑ and long‑term prioritization, continuous professional development, and attention to detail.
Education Associate’s degree preferred; minimum of 3–5 years in educational or administrative capacity. High school graduate with 5–8 years in healthcare considered.
Training And Experience Computer experience (word processing, spreadsheets, graphics) required; administrative experience and medical terminology preferred; proficiency with office equipment and audiovisual equipment preferred.
Driver’s License Valid driver’s license required.
Work Schedule Normally day shift, Monday through Friday; flexibility essential for early‑morning meetings.
Additional Requirements Ability to read and interpret documents; ability to write routine reports and correspondence; effective public speaking and audible performance of essential functions; representation of the program and director to institutional offices, the public, and outside agencies on administrative matters.
St. Luke’s University Health Network is an Equal Opportunity Employer.
Referrals increase your chances of interviewing at Physical Therapy at St. Luke's by 2x.
Seniority Level Entry level
Employment Type Full‑time
Job Function Other
Industries Hospitals and Health Care
#J-18808-Ljbffr
Job Duties And Responsibilities
Creates, organizes, and implements the recruitment plan and timeline for the training programs, including number of residents, objectives, selection criteria, interview dates, notification of faculty and support staff, and correspondence to applicants.
Creates, designs, publishes, and disseminates recruitment materials such as brochures, pamphlets, and websites.
Operates and maintains the Electronic Residency Application Service (ERAS) files, screens applicants, and provides selection suggestions for the Program Director.
Composes, administers, and distributes post‑interview and post‑match surveys, reviews responses, and summarizes recommendations for improvement.
Assists international trainees with visa status acquisition.
Acts as liaison to State and Federal regulatory offices, obtaining and processing necessary documentation for resident/fellow licenses.
Collects biographical data on all residents/fellows, ensuring accuracy of documentation and updating information on graduates.
Manages assembly, formatting, tabulation, data entry, printing, and presentation of data for governing body reports, including RRC, GME, AMA‑Frieda, NRMP, and other agency requirements.
Interacts with the GME office to consolidate required documents and file completion for NRMP, ERAS, contracts, payroll, time records, and other necessary documents.
Develops and maintains the policy and procedure manual for the Residency/Fellowship Program and provides clarification on policies.
Organizes orientation for new residents/fellows, coordinating documentation and necessary department contacts.
Provides ongoing support for new and current resident/fellows, including distribution of pagers, keys, lockers, and meal tickets.
Disseminates information regarding Chief Resident opportunities and provides required paperwork.
Mediates resident/fellows on contract law and practice management basics.
Prepares resident/fellow information for specialty board testing, arranging locations, test materials, coverage, and notifications.
Plans resident/fellow welcome events and graduation events, including certificates and gifts.
Maintains RRC required residency experience data and prepares reports for Program Director, residents, and RRC with statistical data.
Coordinates post‑graduate CME activities, including Grand Rounds, M&M, and Tumor Board, and submits documentation for CME credits.
Coordinates medical student education, acting as liaison among students, residents, candidates, and hospital facilities.
Attends and participates in institutional, educational programs, and activities as directed by Program Directors.
Maintains resident library, orders educational materials, and updates yearly publications.
Provides support for Program Director and Core Faculty, arranging meetings, scheduling appointments, and preparing appropriate responses to communication.
Handles incoming calls to the Residency/Fellowship Office, responding to inquiries or referring callers appropriately.
Maintains accurate records of appointments and program activities for budget documentation.
Supports residents/fellows and Program Directors in travel and expense reimbursement through the Concur System.
Manages the Resident Education Fund budgetary process and other educational funds, including equipment maintenance.
Independently composes correspondence and modifies form letters for varying situations.
Provides transcription services such as agendas, minutes, manuals, letters, and curriculum documents.
Coordinates alumni association activities, maintains database, attends meetings, and disseminates dues statements.
Prepares correspondence for international residents regarding required original documents.
Assists Program Directors in implementing eight‑hour workweek regulations and developing resident hour plans.
Assists with research projects, abstracts, publications, and manuscripts for faculty, physicians, and residents.
Attends departmental, faculty, and clinic administrative meetings, taking minutes for distribution.
Provides administrative assistance to the Chief of the Department when needed.
Maintains the web‑based New Innovations system.
Participates in quality improvement initiatives, including employee engagement surveys and ACGME surveys.
Demonstrates performance improvement in clinical care, customer service, operational systems, and safety.
Facilitates teamwork within the program.
Attends Program and GME meetings.
Other Functions Will work cooperatively with affiliated institutions of the Residency and Fellowship programs; orders office supplies; prepares mailings; performs scanning and faxing; prepares purchase orders and requests for checks; assists the Graduate Medical Education Department; and performs other related duties as assigned.
Physical And Sensory Requirements Sitting for up to 7 hours per day in 3‑hour increments; frequent typing and data entry; use of hands to lift up to 10 pounds; occasional stooping, bending, or reaching above shoulder level; normal hearing, vision (general, near, peripheral), and visual monotony.
Potential On‑The‑Job Risks No identified risks.
Most Complex Duty Running a smooth, functioning, and efficient office for the assigned Residency and Fellowship Programs.
Supervision Supervised by the Manager, Rural GME Programs.
Communications Cooperation and support for resident physicians, medical students, program directors, and support personnel. Flexibility, collegial interaction with hospital administration and outside contacts, exceptional interpersonal skills, stress coping, professional demeanor, problem solving, decision making, employee and applicant evaluation, creative thinking, teamwork, short‑ and long‑term prioritization, continuous professional development, and attention to detail.
Education Associate’s degree preferred; minimum of 3–5 years in educational or administrative capacity. High school graduate with 5–8 years in healthcare considered.
Training And Experience Computer experience (word processing, spreadsheets, graphics) required; administrative experience and medical terminology preferred; proficiency with office equipment and audiovisual equipment preferred.
Driver’s License Valid driver’s license required.
Work Schedule Normally day shift, Monday through Friday; flexibility essential for early‑morning meetings.
Additional Requirements Ability to read and interpret documents; ability to write routine reports and correspondence; effective public speaking and audible performance of essential functions; representation of the program and director to institutional offices, the public, and outside agencies on administrative matters.
St. Luke’s University Health Network is an Equal Opportunity Employer.
Referrals increase your chances of interviewing at Physical Therapy at St. Luke's by 2x.
Seniority Level Entry level
Employment Type Full‑time
Job Function Other
Industries Hospitals and Health Care
#J-18808-Ljbffr