AskBio Inc.
Accounts Payable and Travel Expense Specialist
AskBio Inc., Durham, North Carolina, United States, 27703
Accounts Payable and Travel Expense Specialist
Join to apply for the
Accounts Payable and Travel Expense Specialist
role at
AskBio Inc.
Position Summary We are seeking a detail‑oriented and proactive professional to support Accounts Payable operations via Coupa and to oversee travel and expense activities through Concur. This hybrid role ensures timely processing, policy compliance, and user support, while contributing to vendor relations, reporting, and departmental projects. The position reports to the Lead, AP & Treasury.
Job Responsibilities
Process supplier invoices and credit memos accurately and efficiently in Coupa.
Monitor and resolve invoice discrepancies, matching issues, and approval delays.
Collaborate with procurement and business units to ensure proper coding and PO compliance.
Review and process weekly payment batches.
Maintain vendor records and ensure compliance with company policies.
Support new supplier onboarding, including retention of W‑9 & W‑8 tax forms.
Generate reports and metrics related to A/P performance and aging.
Provide documentation support for annual financial audits.
Assist with additional departmental tasks as needed.
Administer the Concur platform, including user setup, policy configuration, and system maintenance.
Review and audit expense reports for accuracy and policy compliance.
Process travel and expense reimbursements in a timely manner.
Resolve discrepancies and communicate with employees to ensure proper documentation and compliance.
Monitor expense submissions and/escalate issues as necessary.
Provide training and guidance to employees on travel and expense procedures.
Serve as a point of contact for escalated user inquiries.
Generate reports and analyze expense data to identify trends and opportunities for improvement.
Create and maintain user documentation and FAQs.
Minimum Requirements
Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
3+ years of experience in Accounts Payable and/or Travel & Expense administration.
Proficiency in Coupa and Concur platforms.
Strong understanding of accounting principles and expense management policies.
Excellent communication, organizational, and problem‑solving skills.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Ability to manage multiple projects and work independently or collaboratively.
Strong interpersonal skills with a positive customer‑focused mindset.
Demonstrates initiative and a proactive approach to problem‑solving.
Supports departmental growth and evolving company needs.
Capable of managing competing priorities effectively.
Preferred Education, Experience, and Skills
Experience in a global or multi‑entity organization.
Familiarity with NetSuite ERP.
Background in the Life‑Sciences Industry.
Equal Employment Opportunity Statement AskBio Inc. (AskBio) is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job‑related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening by calling us at (919) 561‑6210 or sending us an email at careers@askbio.com.
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Accounts Payable and Travel Expense Specialist
role at
AskBio Inc.
Position Summary We are seeking a detail‑oriented and proactive professional to support Accounts Payable operations via Coupa and to oversee travel and expense activities through Concur. This hybrid role ensures timely processing, policy compliance, and user support, while contributing to vendor relations, reporting, and departmental projects. The position reports to the Lead, AP & Treasury.
Job Responsibilities
Process supplier invoices and credit memos accurately and efficiently in Coupa.
Monitor and resolve invoice discrepancies, matching issues, and approval delays.
Collaborate with procurement and business units to ensure proper coding and PO compliance.
Review and process weekly payment batches.
Maintain vendor records and ensure compliance with company policies.
Support new supplier onboarding, including retention of W‑9 & W‑8 tax forms.
Generate reports and metrics related to A/P performance and aging.
Provide documentation support for annual financial audits.
Assist with additional departmental tasks as needed.
Administer the Concur platform, including user setup, policy configuration, and system maintenance.
Review and audit expense reports for accuracy and policy compliance.
Process travel and expense reimbursements in a timely manner.
Resolve discrepancies and communicate with employees to ensure proper documentation and compliance.
Monitor expense submissions and/escalate issues as necessary.
Provide training and guidance to employees on travel and expense procedures.
Serve as a point of contact for escalated user inquiries.
Generate reports and analyze expense data to identify trends and opportunities for improvement.
Create and maintain user documentation and FAQs.
Minimum Requirements
Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
3+ years of experience in Accounts Payable and/or Travel & Expense administration.
Proficiency in Coupa and Concur platforms.
Strong understanding of accounting principles and expense management policies.
Excellent communication, organizational, and problem‑solving skills.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Ability to manage multiple projects and work independently or collaboratively.
Strong interpersonal skills with a positive customer‑focused mindset.
Demonstrates initiative and a proactive approach to problem‑solving.
Supports departmental growth and evolving company needs.
Capable of managing competing priorities effectively.
Preferred Education, Experience, and Skills
Experience in a global or multi‑entity organization.
Familiarity with NetSuite ERP.
Background in the Life‑Sciences Industry.
Equal Employment Opportunity Statement AskBio Inc. (AskBio) is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job‑related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening by calling us at (919) 561‑6210 or sending us an email at careers@askbio.com.
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