Myfloridalicense
Position Overview
This position provides complex financial accounting to the Bureau of WIC Program Services. This position requires a high degree of initiative, independence, judgment and accuracy.
Responsibilities Receives, audits and researches daily invoices and credit memos, verifies dates, core versus non-core items, unit prices, purchase order numbers and audits invoice amounts for errors or discrepancies. Enters all invoices/credit memos into the Fiscal Database. Prepares invoices into voucher batches.
Codes and keys reimbursement to the SPIA account daily. Tracks, maintains and monitors SPIA payment during federal fiscal year closeout to ensure that reimbursement is coded to the correct grant year.
Audits monthly expenditure reports submitted, utilizing accounting system reports to verify the accuracy of salary and fringe benefit data reported. Initiates corrective action as necessary and communicates to resolve discrepancies. Utilizes system resources including hard copy FLAIR reports, the Report Distribution System (RDS), and the Financial Information System (FIS) to assist in the preparation and correction of their reports.
Monitors voucher audit function in FLAIR to track status of each voucher submitted to the Department of Financial Services (DFS) and communicates with voucher audit staff whenever there is a problem. Monitors account status in the accounting system. Provides Affidavit for Duplicate Warrant preparation and submission.
Receives, codes and deposits cash refunds received at the state office. Ensures that refunds are coded to the correct funding sources.
Tracks, maintains and monitors any fiscal database entries and discrepancies. Ensures that new grant funding codes are entered into the database during state and federal year end. Ensures that encumbrances are accurate each month and notifies appropriate staff of encumbrance deficiencies projected during the state fiscal year. Assists in preparation of tracking spreadsheets for additional grants and activities. Assists with reporting activities; and data collection, reconciliation, and federal reporting requirements, as necessary, for these grants and activities.
Works closely with other program staff in reviewing expenditure data, including analyzing obligations and expenditures for allowability, reasonableness, and appropriateness; and reviews allocation methodologies for spread of local agency costs among programs. Performs data analysis of costs over periods of time, identifying trends and inconsistencies in reported expenditure data.
Provides technical assistance, training, and guidance through staff training, and correspondence or via the telephone. Serves on work teams to solve operational and programmatic issues.
Performs as backup travel arrangements for bureau staff. Prepares travel pre-authorizations for bureau staff. Audits and prepares travel reimbursements for bureau staff. Verifies accuracy of documentation for electronic records.
Required Knowledge, Skills, and Abilities Knowledge of
office procedures and practices; standard business formats and styles for letters and business forms; methods of data collection; principles of correct spelling, grammar and punctuation; principles and techniques of effective communication including proper telephone etiquette; basic arithmetic; and basic program policies and procedures.
Skill in
the use of microcomputers and standard software programs; operation of general office equipment; and communicating program information at appropriate levels to different audiences.
Ability to
understand and apply rules, regulations, policies and procedures; perform basic arithmetical calculations; collect and compile data for reports and administrative decisions; prepare correspondence and administrative reports; proofread work for accuracy; organize files and other records; handle telephone calls in a courteous and effective manner; solve problems; plan, organize and coordinate work assignments; manage one's own time and work independently; communicate effectively verbally and in writing; and establish and maintain effective working relationships with other staff.
Qualifications Experience with Microsoft Word and Excel preferred. Experience with Florida’s accounting system, FLAIR, preferred. Two years or more of administrative support experience preferred.
Mission, Vision, and Values Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the healthiest state in the nation.
Values:
Innovation, Collaboration, Accountability, Responsiveness, Excellence. We search for creative solutions and manage resources wisely; use teamwork to achieve common goals and solve problems; perform with integrity and respect; serve our customers and engage our partners; promote quality outcomes through learning and continuous performance improvement.
Benefits of Working for the State of Florida
Annual and Sick Leave benefits
Nine paid holidays and one Personal Holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Equal Opportunity Employer The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Background Check and Drug Testing Applicants will be required to complete the Form I-9 and will be verified through the E‑Verify system. Successful completion of a drug test is a condition of employment for safety‑sensitive positions. Applicants must provide their Social Security Number for background checks. A security background check and/or drug screening will be required. Any misrepresentations or omissions will disqualify you from employment consideration.
Accommodation and Disability Disclosure Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑877‑562‑7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
Veterans’ Preference Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here
Drug-Free Workplace The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
English Language Requirement All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
Selective Service Registration for Male Applicants Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
Retiree Employment Considerations If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re‑employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
Location Where You Will Work: [location information not provided]
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Responsibilities Receives, audits and researches daily invoices and credit memos, verifies dates, core versus non-core items, unit prices, purchase order numbers and audits invoice amounts for errors or discrepancies. Enters all invoices/credit memos into the Fiscal Database. Prepares invoices into voucher batches.
Codes and keys reimbursement to the SPIA account daily. Tracks, maintains and monitors SPIA payment during federal fiscal year closeout to ensure that reimbursement is coded to the correct grant year.
Audits monthly expenditure reports submitted, utilizing accounting system reports to verify the accuracy of salary and fringe benefit data reported. Initiates corrective action as necessary and communicates to resolve discrepancies. Utilizes system resources including hard copy FLAIR reports, the Report Distribution System (RDS), and the Financial Information System (FIS) to assist in the preparation and correction of their reports.
Monitors voucher audit function in FLAIR to track status of each voucher submitted to the Department of Financial Services (DFS) and communicates with voucher audit staff whenever there is a problem. Monitors account status in the accounting system. Provides Affidavit for Duplicate Warrant preparation and submission.
Receives, codes and deposits cash refunds received at the state office. Ensures that refunds are coded to the correct funding sources.
Tracks, maintains and monitors any fiscal database entries and discrepancies. Ensures that new grant funding codes are entered into the database during state and federal year end. Ensures that encumbrances are accurate each month and notifies appropriate staff of encumbrance deficiencies projected during the state fiscal year. Assists in preparation of tracking spreadsheets for additional grants and activities. Assists with reporting activities; and data collection, reconciliation, and federal reporting requirements, as necessary, for these grants and activities.
Works closely with other program staff in reviewing expenditure data, including analyzing obligations and expenditures for allowability, reasonableness, and appropriateness; and reviews allocation methodologies for spread of local agency costs among programs. Performs data analysis of costs over periods of time, identifying trends and inconsistencies in reported expenditure data.
Provides technical assistance, training, and guidance through staff training, and correspondence or via the telephone. Serves on work teams to solve operational and programmatic issues.
Performs as backup travel arrangements for bureau staff. Prepares travel pre-authorizations for bureau staff. Audits and prepares travel reimbursements for bureau staff. Verifies accuracy of documentation for electronic records.
Required Knowledge, Skills, and Abilities Knowledge of
office procedures and practices; standard business formats and styles for letters and business forms; methods of data collection; principles of correct spelling, grammar and punctuation; principles and techniques of effective communication including proper telephone etiquette; basic arithmetic; and basic program policies and procedures.
Skill in
the use of microcomputers and standard software programs; operation of general office equipment; and communicating program information at appropriate levels to different audiences.
Ability to
understand and apply rules, regulations, policies and procedures; perform basic arithmetical calculations; collect and compile data for reports and administrative decisions; prepare correspondence and administrative reports; proofread work for accuracy; organize files and other records; handle telephone calls in a courteous and effective manner; solve problems; plan, organize and coordinate work assignments; manage one's own time and work independently; communicate effectively verbally and in writing; and establish and maintain effective working relationships with other staff.
Qualifications Experience with Microsoft Word and Excel preferred. Experience with Florida’s accounting system, FLAIR, preferred. Two years or more of administrative support experience preferred.
Mission, Vision, and Values Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the healthiest state in the nation.
Values:
Innovation, Collaboration, Accountability, Responsiveness, Excellence. We search for creative solutions and manage resources wisely; use teamwork to achieve common goals and solve problems; perform with integrity and respect; serve our customers and engage our partners; promote quality outcomes through learning and continuous performance improvement.
Benefits of Working for the State of Florida
Annual and Sick Leave benefits
Nine paid holidays and one Personal Holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Equal Opportunity Employer The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Background Check and Drug Testing Applicants will be required to complete the Form I-9 and will be verified through the E‑Verify system. Successful completion of a drug test is a condition of employment for safety‑sensitive positions. Applicants must provide their Social Security Number for background checks. A security background check and/or drug screening will be required. Any misrepresentations or omissions will disqualify you from employment consideration.
Accommodation and Disability Disclosure Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑877‑562‑7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
Veterans’ Preference Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here
Drug-Free Workplace The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
English Language Requirement All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
Selective Service Registration for Male Applicants Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
Retiree Employment Considerations If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re‑employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
Location Where You Will Work: [location information not provided]
#J-18808-Ljbffr