Matatransit
Effective Date: 12/15/2025
FLSA: Non-Exempt
Job Title Procurement Specialist
Department Finance
Reports To Director of Finance
Job Function The Procurement Specialist manages the acquisition of goods and services essential to MATA’s transit operations, including fleet parts, maintenance services, IT systems, facilities, and infrastructure-related purchases. This position supports uninterrupted transit service by ensuring timely, cost-effective, and compliant procurements in accordance with MATA policies and all applicable federal, state, and local regulations, including Federal Transit Administration (FTA) requirements.
Essential Duties & Responsibilities Sourcing & Vendor Management
Source, evaluate, and maintain relationships with qualified suppliers for materials, equipment, construction, professional services, and operational needs.
Support procurement activities for Fixed Route, MATAplus, Maintenance, Facilities, IT, and Administrative departments.
Promote compliance with Disadvantaged Business Enterprise (DBE) participation requirements.
Negotiation & Best Value Procurement
Negotiate pricing, delivery schedules, warranties, and contract terms to obtain best value for MATA.
Conduct cost and price analyses to support award recommendations.
Assist in resolving vendor performance, delivery, or pricing issues.
Contract Administration & Specifications
Prepare and administer RFQs, IFBs, RFPs, and contract documents in collaboration with internal stakeholders.
Draft and review technical specifications, scopes of work, and service requirements.
Track contract lifecycles including renewals, amendments, and closeouts.
Maintain vendor performance documentation and compliance records.
Purchase Orders & Invoice Processing
Create, track, and manage purchase orders in MATA’s ERP system (MUNIS).
Review and reconcile invoices to ensure accuracy, receipt of goods/services, and contract compliance.
Coordinate with Finance and Accounts Payable to resolve discrepancies.
FTA Compliance & Grant Support
Ensure procurements comply with FTA Circular 4220.1, Buy America, Brooks Act (as applicable), and other grant requirements.
Maintain complete procurement files to support FTA reimbursement and audits.
Track federally funded purchases and assist with documentation for grant drawdowns.
Support internal, external, and FTA-related audits and reviews.
Reporting & Inventory Support
Prepare procurement activity reports including spend analysis, contract status, and federally funded transactions.
Support inventory coordination for critical fleet and maintenance parts to minimize service disruptions.
Identify supply chain risks impacting service reliability.
Required Qualifications Education: Associate’s or Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, Finance, or related field.
Minimum 2–3 years of procurement or purchasing experience, preferably in public sector or transit.
Working knowledge of public procurement laws and competitive solicitation processes.
Experience with ERP systems (MUNIS preferred) and Microsoft Office.
Strong organizational skills and attention to detail.
Experience in a public transit authority or government agency.
Familiarity with FTA-funded procurements and compliance requirements.
Procurement certification (NIGP, CPPB, CPPO).
Experience supporting fleet, facilities, construction, or maintenance procurements.
Strong negotiation, analytical, and problem‑solving skills.
Ability to interpret contracts, specifications, and regulatory guidance.
Excellent written and verbal communication skills.
Ability to manage multiple procurements simultaneously and meet deadlines.
High level of accuracy, professionalism, and ethical judgment.
Environment
Office‑based position with regular coordination across operational departments.
May require attendance at bid openings, vendor meetings, or audit reviews.
Occasional deadline‑driven workload tied to service needs and grant timelines.
Must be willing to comply with MATA’s Drug and Alcohol Policy.
Regular and consistent attendance is required.
Must always comply with safety protocols.
Equal Employment Opportunity: MATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, protected veteran status, or disability status. MATA is committed to providing reasonable accommodations for qualified individuals with disabilities.
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Job Title Procurement Specialist
Department Finance
Reports To Director of Finance
Job Function The Procurement Specialist manages the acquisition of goods and services essential to MATA’s transit operations, including fleet parts, maintenance services, IT systems, facilities, and infrastructure-related purchases. This position supports uninterrupted transit service by ensuring timely, cost-effective, and compliant procurements in accordance with MATA policies and all applicable federal, state, and local regulations, including Federal Transit Administration (FTA) requirements.
Essential Duties & Responsibilities Sourcing & Vendor Management
Source, evaluate, and maintain relationships with qualified suppliers for materials, equipment, construction, professional services, and operational needs.
Support procurement activities for Fixed Route, MATAplus, Maintenance, Facilities, IT, and Administrative departments.
Promote compliance with Disadvantaged Business Enterprise (DBE) participation requirements.
Negotiation & Best Value Procurement
Negotiate pricing, delivery schedules, warranties, and contract terms to obtain best value for MATA.
Conduct cost and price analyses to support award recommendations.
Assist in resolving vendor performance, delivery, or pricing issues.
Contract Administration & Specifications
Prepare and administer RFQs, IFBs, RFPs, and contract documents in collaboration with internal stakeholders.
Draft and review technical specifications, scopes of work, and service requirements.
Track contract lifecycles including renewals, amendments, and closeouts.
Maintain vendor performance documentation and compliance records.
Purchase Orders & Invoice Processing
Create, track, and manage purchase orders in MATA’s ERP system (MUNIS).
Review and reconcile invoices to ensure accuracy, receipt of goods/services, and contract compliance.
Coordinate with Finance and Accounts Payable to resolve discrepancies.
FTA Compliance & Grant Support
Ensure procurements comply with FTA Circular 4220.1, Buy America, Brooks Act (as applicable), and other grant requirements.
Maintain complete procurement files to support FTA reimbursement and audits.
Track federally funded purchases and assist with documentation for grant drawdowns.
Support internal, external, and FTA-related audits and reviews.
Reporting & Inventory Support
Prepare procurement activity reports including spend analysis, contract status, and federally funded transactions.
Support inventory coordination for critical fleet and maintenance parts to minimize service disruptions.
Identify supply chain risks impacting service reliability.
Required Qualifications Education: Associate’s or Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, Finance, or related field.
Minimum 2–3 years of procurement or purchasing experience, preferably in public sector or transit.
Working knowledge of public procurement laws and competitive solicitation processes.
Experience with ERP systems (MUNIS preferred) and Microsoft Office.
Strong organizational skills and attention to detail.
Experience in a public transit authority or government agency.
Familiarity with FTA-funded procurements and compliance requirements.
Procurement certification (NIGP, CPPB, CPPO).
Experience supporting fleet, facilities, construction, or maintenance procurements.
Strong negotiation, analytical, and problem‑solving skills.
Ability to interpret contracts, specifications, and regulatory guidance.
Excellent written and verbal communication skills.
Ability to manage multiple procurements simultaneously and meet deadlines.
High level of accuracy, professionalism, and ethical judgment.
Environment
Office‑based position with regular coordination across operational departments.
May require attendance at bid openings, vendor meetings, or audit reviews.
Occasional deadline‑driven workload tied to service needs and grant timelines.
Must be willing to comply with MATA’s Drug and Alcohol Policy.
Regular and consistent attendance is required.
Must always comply with safety protocols.
Equal Employment Opportunity: MATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, protected veteran status, or disability status. MATA is committed to providing reasonable accommodations for qualified individuals with disabilities.
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