University of Texas
Procurement Senior Administrative Associate, Texas Institute for Electronics
University of Texas, Austin, Texas, us, 78716
**Job Posting Title:**Procurement Senior Administrative Associate, Texas Institute for Electronics**----****Hiring Department:**Texas Institute for Electronics**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue**----****Location:**AUSTIN, TX**----****Job Details:**## **General Notes**The
is a University of Texas at Austin-supported semiconductor consortium of state and local government, preeminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth.Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing.With over $1 billion in funding from the US DoD and the state of Texas, we’re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Texas Institute for Electronics embodies the city’s innovative spirit. UT Austin, recognized by Forbes as one of , provides outstanding
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packages that include:* Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)* Voluntary Vision, Dental, Life, and Disability insurance options* Generous paid vacation, sick time, and holidays* Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds* Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)* Flexible spending account options for medical and childcare expenses* Robust free training access through LinkedIn Learning plus professional conference opportunities* Tuition assistance* Expansive employee discount program including athletic tickets* Free access to UT Austin's libraries and museums with staff ID card* Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card* For more details, please see
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andMust be eligible to work in the United States on a full-time basis for any employer without sponsorship.## **Purpose**Support departmental procurement for a semiconductor manufacturing facility by processing purchase requests, resolving vendor issues, and ensuring compliance with university, state, and federal regulations, while maintaining documentation and assisting with project tracking and team support.## **Responsibilities**### **Procurement:*** Assist with processing purchase requests for goods and services for small orders including researching issues with outstanding orders, exchanges, and credits from vendors.* Verify vendors hold on state and federal systems.* Engages with university departments and vendors as needed.* Provide guidance and training as needed in areas of responsibility. Manage the departmental purchasing mailbox and ensure timely responses.### **Compliance & Documentation:*** Ensure processes align with university, state, and federal regulations, including record retention policies.* Maintain documentation and implement best practices.* Project tracking and management.* Other duties as assigned to include acting as a backup to team members as directed by the supervisor.## **Required Qualifications*** Bachelor's degree in business, supply chain management, or a related field or high school diploma/GED with at least 3 years of relevant procurement, purchase order processing, and/or vendor management experience.* Small Purchase Order transaction experience at UT.* Experience working with semiconductor vendors or in a semiconductor manufacturing work environment.* Strong organizational skills with the ability to manage multiple tasks and set priorities.* Proficiency in Microsoft Excel and Word, Adobe, and Docusign.* Ability to interpret policies and implement procedures effectively.* Strong analytical and problem-solving skills.* Excellent written and verbal communication skills with a professional demeanor and commitment to customer service. Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.*Relevant education and experience may be substituted as appropriate.*## **Salary Range**TIE Pays Industry-Competitive Salaries.## **Working Conditions*** May work around standard office conditions* Repetitive use of a keyboard at a workstation* Use of manual dexterity (ex: using a mouse)## **Work Shift*** Monday - Friday (flexible between 7am and 5pm)## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin #J-18808-Ljbffr
is a University of Texas at Austin-supported semiconductor consortium of state and local government, preeminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth.Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing.With over $1 billion in funding from the US DoD and the state of Texas, we’re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Texas Institute for Electronics embodies the city’s innovative spirit. UT Austin, recognized by Forbes as one of , provides outstanding
and
packages that include:* Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)* Voluntary Vision, Dental, Life, and Disability insurance options* Generous paid vacation, sick time, and holidays* Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds* Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)* Flexible spending account options for medical and childcare expenses* Robust free training access through LinkedIn Learning plus professional conference opportunities* Tuition assistance* Expansive employee discount program including athletic tickets* Free access to UT Austin's libraries and museums with staff ID card* Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card* For more details, please see
and
andMust be eligible to work in the United States on a full-time basis for any employer without sponsorship.## **Purpose**Support departmental procurement for a semiconductor manufacturing facility by processing purchase requests, resolving vendor issues, and ensuring compliance with university, state, and federal regulations, while maintaining documentation and assisting with project tracking and team support.## **Responsibilities**### **Procurement:*** Assist with processing purchase requests for goods and services for small orders including researching issues with outstanding orders, exchanges, and credits from vendors.* Verify vendors hold on state and federal systems.* Engages with university departments and vendors as needed.* Provide guidance and training as needed in areas of responsibility. Manage the departmental purchasing mailbox and ensure timely responses.### **Compliance & Documentation:*** Ensure processes align with university, state, and federal regulations, including record retention policies.* Maintain documentation and implement best practices.* Project tracking and management.* Other duties as assigned to include acting as a backup to team members as directed by the supervisor.## **Required Qualifications*** Bachelor's degree in business, supply chain management, or a related field or high school diploma/GED with at least 3 years of relevant procurement, purchase order processing, and/or vendor management experience.* Small Purchase Order transaction experience at UT.* Experience working with semiconductor vendors or in a semiconductor manufacturing work environment.* Strong organizational skills with the ability to manage multiple tasks and set priorities.* Proficiency in Microsoft Excel and Word, Adobe, and Docusign.* Ability to interpret policies and implement procedures effectively.* Strong analytical and problem-solving skills.* Excellent written and verbal communication skills with a professional demeanor and commitment to customer service. Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.*Relevant education and experience may be substituted as appropriate.*## **Salary Range**TIE Pays Industry-Competitive Salaries.## **Working Conditions*** May work around standard office conditions* Repetitive use of a keyboard at a workstation* Use of manual dexterity (ex: using a mouse)## **Work Shift*** Monday - Friday (flexible between 7am and 5pm)## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin #J-18808-Ljbffr