Uncle Toad's Media Group
Production Coordinator
Uncle Toad's Media Group, Los Angeles, California, United States, 90079
Production Coordinator
Uncle Toad's, a dynamic and innovative company in the world of live broadcast and action sports, is seeking an experienced and enthusiastic Production Coordinator to join our team. This is a remote, part-time role for approximately six months, with potential to extend beyond the initial term.
Key Responsibilities
Provide direct support to the Head of Production across all phases of production, including pre-production planning, event preparation, live/on-site execution, and post-event reconciliation.
Manage and maintain detailed production tracking documents, including schedules, crew lists, travel grids, calendars, timelines, task lists, budgets, and deliverables.
Create, update, quality-check, and distribute production books, schedules, call sheets, technical documents, catering/craft service plans, and related logistical materials for internal teams and external partners.
Coordinate meetings and calls, set meeting agendas, take thorough notes, track action items, and proactively follow up to ensure tasks assigned by company leadership are completed.
Support schedule oversight, cost tracking, invoice processing and review, production credit card reconciliation, expense reports, and payroll coordination.
Assist with crew and vendor vetting, outreach, onboarding, and hiring logistics, deal memos, paperwork collection, availability tracking, and maintaining contact databases.
Coordinate all production-related travel and logistics, including airfare, accommodations, ground transportation, freight/shipping, itineraries, and carnets, ensuring accuracy, compliance, and budget alignment.
Serve as a point of contact for broadcast crew communications, internal teams, and external vendors and suppliers.
Support on-site production operations by managing PA’s, daily schedules, call times, production notes, on-site logistics and adapting to rapidly changing logistics in a live-event environment.
Assist with post-production coordination as needed, including tracking deliverables, deadlines, wrap reports, and communication between production, post, and company stakeholders.
Provide general administrative and operational support as required to keep production workflows organized and running smoothly in a fast-paced live production environment.
Qualifications
3+ years of experience in production coordination with large crews, preferably within live broadcast or live sports broadcasts.
Demonstrated experience in office-based pre-production coordination with a strong emphasis on administrative rigor and detail management.
Advanced proficiency in Google Sheets and/or Excel, including strong working knowledge of formulas, tracking systems, and data organization; experience with Google Apps Script is a plus.
Experience supporting invoice reviews, cost tracking, expense reconciliation, and payroll coordination; familiarity with Paychex, Revolution or similar payroll systems is highly regarded.
Highly organized and self‑motivated, with exceptional attention to detail and the ability to independently manage multiple deliverables, deadlines, and complex logistics.
Strong interpersonal and communication skills, with the ability to collaborate effectively across teams and with external partners.
Comfortable operating in fast‑paced, high‑pressure environments with shifting priorities.
Willingness to travel and enthusiasm for working on location for live productions.
Pay Range:
$1500-$1800/week
Location:
Los Angeles or Southern California locals is ideal but not mandatory for the right person.
How to Apply:
Interested candidates are invited to submit their resume and 3 professional references to hillary@uncletoads.com
Uncle Toad's is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Key Responsibilities
Provide direct support to the Head of Production across all phases of production, including pre-production planning, event preparation, live/on-site execution, and post-event reconciliation.
Manage and maintain detailed production tracking documents, including schedules, crew lists, travel grids, calendars, timelines, task lists, budgets, and deliverables.
Create, update, quality-check, and distribute production books, schedules, call sheets, technical documents, catering/craft service plans, and related logistical materials for internal teams and external partners.
Coordinate meetings and calls, set meeting agendas, take thorough notes, track action items, and proactively follow up to ensure tasks assigned by company leadership are completed.
Support schedule oversight, cost tracking, invoice processing and review, production credit card reconciliation, expense reports, and payroll coordination.
Assist with crew and vendor vetting, outreach, onboarding, and hiring logistics, deal memos, paperwork collection, availability tracking, and maintaining contact databases.
Coordinate all production-related travel and logistics, including airfare, accommodations, ground transportation, freight/shipping, itineraries, and carnets, ensuring accuracy, compliance, and budget alignment.
Serve as a point of contact for broadcast crew communications, internal teams, and external vendors and suppliers.
Support on-site production operations by managing PA’s, daily schedules, call times, production notes, on-site logistics and adapting to rapidly changing logistics in a live-event environment.
Assist with post-production coordination as needed, including tracking deliverables, deadlines, wrap reports, and communication between production, post, and company stakeholders.
Provide general administrative and operational support as required to keep production workflows organized and running smoothly in a fast-paced live production environment.
Qualifications
3+ years of experience in production coordination with large crews, preferably within live broadcast or live sports broadcasts.
Demonstrated experience in office-based pre-production coordination with a strong emphasis on administrative rigor and detail management.
Advanced proficiency in Google Sheets and/or Excel, including strong working knowledge of formulas, tracking systems, and data organization; experience with Google Apps Script is a plus.
Experience supporting invoice reviews, cost tracking, expense reconciliation, and payroll coordination; familiarity with Paychex, Revolution or similar payroll systems is highly regarded.
Highly organized and self‑motivated, with exceptional attention to detail and the ability to independently manage multiple deliverables, deadlines, and complex logistics.
Strong interpersonal and communication skills, with the ability to collaborate effectively across teams and with external partners.
Comfortable operating in fast‑paced, high‑pressure environments with shifting priorities.
Willingness to travel and enthusiasm for working on location for live productions.
Pay Range:
$1500-$1800/week
Location:
Los Angeles or Southern California locals is ideal but not mandatory for the right person.
How to Apply:
Interested candidates are invited to submit their resume and 3 professional references to hillary@uncletoads.com
Uncle Toad's is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
#J-18808-Ljbffr