Oklahoma City Housing Authority
Development/Asset Manager Project Associate
Oklahoma City Housing Authority, Oklahoma City, Oklahoma, United States, 73116
Scope
The Project Associate is primarily responsible for the planning, implementation, monitoring and reporting of Real Estate Development Projects within the Oklahoma City Housing Authority / Community Enhancement Corporation Development and Affordable Housing portfolio. Responsibilities include:
Income and Expense management of the Funding Resources used for each Affordable Housing project/property.
Contract and Invoice management of Property Soft Costs for Affordable Housing properties.
Contract and Invoice management of Property Hard Costs for Affordable Housing properties associated with Acquisitions, Renovations, Demolitions, New Construction, Long Term Phased Projects and other development improvements, including administration and enforcement of Davis‑Bacon wage rates and Build America/Buy America where applicable.
Production of development and design drawings and related construction documentation as required in the course of the project development.
Accountability The position reports directly to the Housing Authority / Community Enhancement Corporation (CEC) Director of Real Estate Development and Asset Management and requires regular coordination with the Director of Finance for policy protocols and software integration.
Examples Of Work Performed
Works collaboratively to identify property capital needs prior to conversion from Housing Authority Asset to the CEC Affordable Housing portfolio.
Manages the process to receive necessary approvals to allocate funds from HUD and other partnership resources through the annual plan and multi‑annual debt funding package specific to each project, and manages any budget adjustments required for reallocation of funds.
Implements, manages, and maintains development programming financial and project development records, including assessments, contracts, and ongoing costs/funding allocations according to Sources Sought compliance.
Conducts project‑specific reviews and monitoring of draw reports to ensure compliance with Davis‑Bacon prevailing wages and Section 3.
Reviews and monitors Schedule of Values and procurement reports to ensure Build America/Buy America compliance; training will be provided.
Monitors implementation schedules for all programs to ensure schedules and compliance requirements are met for funding partners and other systems, including HUD systems such as EPIC, PIC, REAC, and Section 3; training will be provided.
Prepares Sources Sought funding applications for supplemental funds (CDBG, HOME, NHTF, etc.) and monitors applicable schedules, reporting, and grant status.
Coordinates with the City of Oklahoma City and other agencies to obtain environmental clearance for federally funded activities.
Participates in the administration of construction contracts and financial records for development project activities.
Participates in the administration of architectural and engineering contracts and other contracts as needed, including coordination with architects, engineers, consultants, and contractors.
Required Qualifications
Perform other duties and responsibilities as assigned.
Demonstrated self‑sufficiency and independence in completing work products, writing skills, effective communication skills, and proficiency with MS Word and Excel.
Excellent problem‑solving abilities, a willingness to learn new things, and adaptability to a fluctuating portfolio and set of regulations.
Minimum of 2 years of accounting, bookkeeping, and ledger development experience, including tracking with project/property budgets during development and ongoing upon occupancy.
Preferred Qualifications A minimum of 2 years working with Real Estate Development/Design/Construction projects, including an understanding of contracts, Sources Sought funding sources, Davis‑Bacon prevailing wages, subcontractor management, and/or implementing Sources Sought for real estate. Ideal experience with a public housing authority, real estate management company, architect, or construction management company. Proficiency with priority accounting software, development and maintenance of financial spreadsheets/ledgers, review of contracts/invoices, facilitation of income and payment tracking, maintenance of Sources Sought funding compliance reporting, and maintenance of electronic master files of all project/property documents and coordination.
Physical Requirements Near vision sufficient to write and read written reports; hearing and speech sufficient to communicate clearly with others via telephone, email, text, and in person; ability to sit/stand for prolonged periods of time. All physical requirements are evaluated based on the ability to perform, with or without reasonable accommodation under the ADA.
Working Conditions Working conditions are stressful at times due to volume of workload. Must be able to work independently and manage workload.
Telework Eligibility This position is eligible to telework; individual approval is subject to Personnel Policy requirements.
Seniority level Entry level
Employment type Other
Job function Finance and Sales
Industries Government Administration
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Income and Expense management of the Funding Resources used for each Affordable Housing project/property.
Contract and Invoice management of Property Soft Costs for Affordable Housing properties.
Contract and Invoice management of Property Hard Costs for Affordable Housing properties associated with Acquisitions, Renovations, Demolitions, New Construction, Long Term Phased Projects and other development improvements, including administration and enforcement of Davis‑Bacon wage rates and Build America/Buy America where applicable.
Production of development and design drawings and related construction documentation as required in the course of the project development.
Accountability The position reports directly to the Housing Authority / Community Enhancement Corporation (CEC) Director of Real Estate Development and Asset Management and requires regular coordination with the Director of Finance for policy protocols and software integration.
Examples Of Work Performed
Works collaboratively to identify property capital needs prior to conversion from Housing Authority Asset to the CEC Affordable Housing portfolio.
Manages the process to receive necessary approvals to allocate funds from HUD and other partnership resources through the annual plan and multi‑annual debt funding package specific to each project, and manages any budget adjustments required for reallocation of funds.
Implements, manages, and maintains development programming financial and project development records, including assessments, contracts, and ongoing costs/funding allocations according to Sources Sought compliance.
Conducts project‑specific reviews and monitoring of draw reports to ensure compliance with Davis‑Bacon prevailing wages and Section 3.
Reviews and monitors Schedule of Values and procurement reports to ensure Build America/Buy America compliance; training will be provided.
Monitors implementation schedules for all programs to ensure schedules and compliance requirements are met for funding partners and other systems, including HUD systems such as EPIC, PIC, REAC, and Section 3; training will be provided.
Prepares Sources Sought funding applications for supplemental funds (CDBG, HOME, NHTF, etc.) and monitors applicable schedules, reporting, and grant status.
Coordinates with the City of Oklahoma City and other agencies to obtain environmental clearance for federally funded activities.
Participates in the administration of construction contracts and financial records for development project activities.
Participates in the administration of architectural and engineering contracts and other contracts as needed, including coordination with architects, engineers, consultants, and contractors.
Required Qualifications
Perform other duties and responsibilities as assigned.
Demonstrated self‑sufficiency and independence in completing work products, writing skills, effective communication skills, and proficiency with MS Word and Excel.
Excellent problem‑solving abilities, a willingness to learn new things, and adaptability to a fluctuating portfolio and set of regulations.
Minimum of 2 years of accounting, bookkeeping, and ledger development experience, including tracking with project/property budgets during development and ongoing upon occupancy.
Preferred Qualifications A minimum of 2 years working with Real Estate Development/Design/Construction projects, including an understanding of contracts, Sources Sought funding sources, Davis‑Bacon prevailing wages, subcontractor management, and/or implementing Sources Sought for real estate. Ideal experience with a public housing authority, real estate management company, architect, or construction management company. Proficiency with priority accounting software, development and maintenance of financial spreadsheets/ledgers, review of contracts/invoices, facilitation of income and payment tracking, maintenance of Sources Sought funding compliance reporting, and maintenance of electronic master files of all project/property documents and coordination.
Physical Requirements Near vision sufficient to write and read written reports; hearing and speech sufficient to communicate clearly with others via telephone, email, text, and in person; ability to sit/stand for prolonged periods of time. All physical requirements are evaluated based on the ability to perform, with or without reasonable accommodation under the ADA.
Working Conditions Working conditions are stressful at times due to volume of workload. Must be able to work independently and manage workload.
Telework Eligibility This position is eligible to telework; individual approval is subject to Personnel Policy requirements.
Seniority level Entry level
Employment type Other
Job function Finance and Sales
Industries Government Administration
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