Arvato
Office Coordinator – Arvato
Join to apply for the
Office Coordinator
role at
Arvato
– Louisville, KY. Salary: $40,000.00–$55,000.00. Responsibilities
Plan and manage client-related and executive visit logistics, including space management, preparation activities, and catering coordination. Provide light housekeeping assistance focused on office kitchens, breakrooms, and after‑business meeting events. Travel within a 30‑mile radius to support multiple sites as required. Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel‑related issues. Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs. Monitor and manage inventory of office and onboarding supplies; order and restock as necessary. Handle incoming and outgoing mail, packages, and interoffice deliveries. Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices. Schedule and coordinate meetings for HR leaders, including calendar management and room reservations. Provide administrative support for internal HR audits and generate reports as needed. Qualifications
2+ years of experience in hospitality and/or customer service functions. Previous event planning and coordination experience. High school diploma or equivalent. Superb written and verbal communication skills. Strong time‑management skills and multitasking ability. Aptitude for learning new software and systems. Ability and willingness to travel between our Louisville locations. Ability to work flexible hours, nights, and weekends as needed to support Campus HR Operations. Job Details
Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: Transportation, Logistics, Supply Chain and Storage
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Join to apply for the
Office Coordinator
role at
Arvato
– Louisville, KY. Salary: $40,000.00–$55,000.00. Responsibilities
Plan and manage client-related and executive visit logistics, including space management, preparation activities, and catering coordination. Provide light housekeeping assistance focused on office kitchens, breakrooms, and after‑business meeting events. Travel within a 30‑mile radius to support multiple sites as required. Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel‑related issues. Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs. Monitor and manage inventory of office and onboarding supplies; order and restock as necessary. Handle incoming and outgoing mail, packages, and interoffice deliveries. Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices. Schedule and coordinate meetings for HR leaders, including calendar management and room reservations. Provide administrative support for internal HR audits and generate reports as needed. Qualifications
2+ years of experience in hospitality and/or customer service functions. Previous event planning and coordination experience. High school diploma or equivalent. Superb written and verbal communication skills. Strong time‑management skills and multitasking ability. Aptitude for learning new software and systems. Ability and willingness to travel between our Louisville locations. Ability to work flexible hours, nights, and weekends as needed to support Campus HR Operations. Job Details
Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: Transportation, Logistics, Supply Chain and Storage
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