Empire Merchants North
Overview
Empire Merchants North is the premier wine and spirits distributor in Upstate New York with roots going back to the end of Prohibition. With more than 500 dedicated employees and state‑of‑the‑art facilities, the company has become synonymous with service, quality, and a deep loyalty of more than 9,000 restaurants, bars, hotels, nightclubs, and retail outlets. Empire Merchants North acts as a marketing agent for the brands it represents and prides itself on having the most knowledgeable and well‑equipped sales force in Upstate New York.
Position Summary Purchasing Agent / Analyst
Responsible for analyzing purchasing data, reviewing forecasting, order planning, purchasing, record keeping, item and cost maintenance, and order tracking for all brands and items of assigned vendors. The role exercises independent judgment in evaluating purchasing requisitions, resolving supply‑related issues, and recommending improvements to purchasing processes. It provides analysis and recommendations that support supplier performance, inventory efficiency, and operational decision making.
Essential Position Results
Purchases product through review of demand, sales history, and purchase requisitions to meet company objectives and supplier requirements.
Reviews purchase requisitions for accuracy and creates purchase orders using SAP.
Uses problem‑solving skills to resolve daily challenges and problems that arise.
Evaluates order requests from sales and suppliers to determine if the request maintains adequate inventory levels.
Performs analysis related to inventory needs, amount of overstock, financial and/or storage considerations to determine when purchase orders need to be created. Provides recommendations to improve inventory efficiency.
Plans orders and reviews forecasting for accuracy and trends during the ordering process. Identifies anomalies and works with business managers to adjust forecasts.
Maintains proper inventory levels by reviewing inventory using various reports and forecasting. Improves ordering to reduce out of stocks and transfers between warehouses.
Tracks orders to ensure product is received on schedule and accurate ETAs are maintained. Communicates with carriers to ensure orders are expedited if needed. Determines the appropriate corrective action when discrepancies arise.
Maintains excellent records of information used to prepare orders, the orders themselves, and the confirmations and receipt information. Performs analysis and provides reports as needed.
Provides coverage for Gallo replenishment as needed.
Provides coverage for the Demand Planner as needed.
Performs item maintenance to ensure accurate data is always available.
Builds queries in SAP to analyze purchasing data and facilitate material maintenance.
Maintains accurate cost conditions and reviews moving averages.
Negotiates with carriers to obtain reasonable freight quotes.
Provides historical cost information in Excel format as requested for gross profit review.
Develops strong working relationships with demand planners, sales, carriers, and suppliers through regular and professional communication.
Manages exceptions by communicating with sales, suppliers, carriers, and management.
Coordinates the claims process. Achieves work objectives by gathering pertinent data, identifying and evaluating options, and choosing a course of action.
Analyzes purchasing data and creates reports as needed using Excel.
Collaborates closely with suppliers and business managers to ensure proper flow of inventory to meet demand.
Maintains the organization’s stability and reputation by keeping information confidential.
Contributes to team effort by accomplishing related results as needed.
Maintains a safe and clean working environment by complying with procedures, rules, and regulations.
Compensation & Benefits
Salary Range: $62,354 – $67,354 and annual bonus potential.
Paid Holidays, Health Plan options (medical, dental, disability coverage, life insurance, and other voluntary plans), 401(k), PTO, vacation accrual, Flexible Spending Account, and more.
The company will evaluate a specific candidate’s education, skills, and experience when making an offer.
Qualifications Education, Certifications, and/or licenses:
Associate or Bachelors degree in business or related field preferred.
Experience:
Minimum 3 years supply chain experience.
Knowledge/Skills:
Wine and Spirits Industry knowledge a plus.
SAP experience preferred.
Proficient PC skills using MS Office, intermediate Excel skills, and other various computer systems are necessary.
Must be a result‑oriented professional with excellent verbal/written communication skills using diplomacy and discretion as well as strong customer service skills.
Ability to multi‑task, work independently and/or within a team, pays attention to detail and meet deadlines.
Empire Merchants North is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote in all job classifications, without regard to race, religion, color, national origin, sexual orientation, gender identity, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. The company will not discriminate against persons because of disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Purchasing and Supply Chain
Industries Beverage Manufacturing
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Position Summary Purchasing Agent / Analyst
Responsible for analyzing purchasing data, reviewing forecasting, order planning, purchasing, record keeping, item and cost maintenance, and order tracking for all brands and items of assigned vendors. The role exercises independent judgment in evaluating purchasing requisitions, resolving supply‑related issues, and recommending improvements to purchasing processes. It provides analysis and recommendations that support supplier performance, inventory efficiency, and operational decision making.
Essential Position Results
Purchases product through review of demand, sales history, and purchase requisitions to meet company objectives and supplier requirements.
Reviews purchase requisitions for accuracy and creates purchase orders using SAP.
Uses problem‑solving skills to resolve daily challenges and problems that arise.
Evaluates order requests from sales and suppliers to determine if the request maintains adequate inventory levels.
Performs analysis related to inventory needs, amount of overstock, financial and/or storage considerations to determine when purchase orders need to be created. Provides recommendations to improve inventory efficiency.
Plans orders and reviews forecasting for accuracy and trends during the ordering process. Identifies anomalies and works with business managers to adjust forecasts.
Maintains proper inventory levels by reviewing inventory using various reports and forecasting. Improves ordering to reduce out of stocks and transfers between warehouses.
Tracks orders to ensure product is received on schedule and accurate ETAs are maintained. Communicates with carriers to ensure orders are expedited if needed. Determines the appropriate corrective action when discrepancies arise.
Maintains excellent records of information used to prepare orders, the orders themselves, and the confirmations and receipt information. Performs analysis and provides reports as needed.
Provides coverage for Gallo replenishment as needed.
Provides coverage for the Demand Planner as needed.
Performs item maintenance to ensure accurate data is always available.
Builds queries in SAP to analyze purchasing data and facilitate material maintenance.
Maintains accurate cost conditions and reviews moving averages.
Negotiates with carriers to obtain reasonable freight quotes.
Provides historical cost information in Excel format as requested for gross profit review.
Develops strong working relationships with demand planners, sales, carriers, and suppliers through regular and professional communication.
Manages exceptions by communicating with sales, suppliers, carriers, and management.
Coordinates the claims process. Achieves work objectives by gathering pertinent data, identifying and evaluating options, and choosing a course of action.
Analyzes purchasing data and creates reports as needed using Excel.
Collaborates closely with suppliers and business managers to ensure proper flow of inventory to meet demand.
Maintains the organization’s stability and reputation by keeping information confidential.
Contributes to team effort by accomplishing related results as needed.
Maintains a safe and clean working environment by complying with procedures, rules, and regulations.
Compensation & Benefits
Salary Range: $62,354 – $67,354 and annual bonus potential.
Paid Holidays, Health Plan options (medical, dental, disability coverage, life insurance, and other voluntary plans), 401(k), PTO, vacation accrual, Flexible Spending Account, and more.
The company will evaluate a specific candidate’s education, skills, and experience when making an offer.
Qualifications Education, Certifications, and/or licenses:
Associate or Bachelors degree in business or related field preferred.
Experience:
Minimum 3 years supply chain experience.
Knowledge/Skills:
Wine and Spirits Industry knowledge a plus.
SAP experience preferred.
Proficient PC skills using MS Office, intermediate Excel skills, and other various computer systems are necessary.
Must be a result‑oriented professional with excellent verbal/written communication skills using diplomacy and discretion as well as strong customer service skills.
Ability to multi‑task, work independently and/or within a team, pays attention to detail and meet deadlines.
Empire Merchants North is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote in all job classifications, without regard to race, religion, color, national origin, sexual orientation, gender identity, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. The company will not discriminate against persons because of disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Purchasing and Supply Chain
Industries Beverage Manufacturing
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