Elevate-Studio
Executive Administrative Assistant
(Executive Assistant)
Job Type:
Full-Time
Compensation:
$60,000–$80,000 (DOE)
Location:
Omaha, NE
COMPANY OVERVIEW Construction Company
is a national provider of facility management solutions, delivering innovative and sustainable services built around speed, quality, and a strong client‑first approach. As we continue to grow, we’re adding an experienced Executive Administrative Assistant to COO and helping keep operations running tight, organized, and on track.
Role Summary The Executive Administrative Assistant provides high‑level administrative and secretarial support to executive leadership. This role is equal parts gatekeeper, calendar strategist, and execution partner—owning scheduling, communication flow, travel, document management, and preparation of reports/presentations.
You’ll work across internal teams and external partners with professionalism, discretion, and strong judgment. The right person is organized, calm under pressure, proactive, and can shift priorities without dropping details.
Key Responsibilities
Serve as a primary liaison between COO and internal/external stakeholders
Manage executive calendars: scheduling, rescheduling, prioritization, meeting prep
Handle communications on behalf of leadership: drafting correspondence, follow‑ups, and responses
Coordinate travel, itineraries, and related logistics
Prepare reports, executive summaries, presentations, and supporting documentation
Maintain efficient documentation, filing systems, and records management
Track action items, deadlines, and commitments to keep initiatives moving
Support special projects and additional duties as assigned
Maintain confidentiality and discretion with sensitive business and personnel information
May require occasional evenings/weekends based on executive needs and deadlines
WHAT SUCCESS LOOKS LIKE (Core Competencies) Administration and Office Operations
Strong understanding of office management systems, procedures, and protocols
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Tools and Technical Ability
Experience with tools like
Slack, Google Workspace, DocuSign
Comfortable with virtual meeting platforms (Zoom, Microsoft Teams)
Familiarity with CRMs, travel booking, and expense tracking tools is a plus
Organization and Time Management
Strong planning, prioritization, and multitasking
Reliable follow‑through and deadline management in a fast‑paced environment
High attention to detail and accuracy
Communication and Relationship Skills
Excellent written and verbal communication in English (second language a plus)
Professional presence and strong interpersonal instincts with executives, clients, and team members
Judgment and Initiative
Proactive problem‑solver with strong decision‑making abilityAnticipates needs and operates with minimal supervision
Consistent discretion and confidentiality
REQUIREMENTS Required
5+ years of executive administrative support (ideally supporting C‑suite)
Advanced proficiency in Microsoft Office and modern collaboration toolsProven track record handling confidential information with professionalism
Ability to adapt quickly to changing priorities and requests
Preferred
Bachelor’s degree in Business Administration, Communications, or related field
Experience in facility management, construction, or adjacent industries
Project coordination experience (task tracking, deadlines, cross‑functional follow‑up)
Second language proficiency
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(Executive Assistant)
Job Type:
Full-Time
Compensation:
$60,000–$80,000 (DOE)
Location:
Omaha, NE
COMPANY OVERVIEW Construction Company
is a national provider of facility management solutions, delivering innovative and sustainable services built around speed, quality, and a strong client‑first approach. As we continue to grow, we’re adding an experienced Executive Administrative Assistant to COO and helping keep operations running tight, organized, and on track.
Role Summary The Executive Administrative Assistant provides high‑level administrative and secretarial support to executive leadership. This role is equal parts gatekeeper, calendar strategist, and execution partner—owning scheduling, communication flow, travel, document management, and preparation of reports/presentations.
You’ll work across internal teams and external partners with professionalism, discretion, and strong judgment. The right person is organized, calm under pressure, proactive, and can shift priorities without dropping details.
Key Responsibilities
Serve as a primary liaison between COO and internal/external stakeholders
Manage executive calendars: scheduling, rescheduling, prioritization, meeting prep
Handle communications on behalf of leadership: drafting correspondence, follow‑ups, and responses
Coordinate travel, itineraries, and related logistics
Prepare reports, executive summaries, presentations, and supporting documentation
Maintain efficient documentation, filing systems, and records management
Track action items, deadlines, and commitments to keep initiatives moving
Support special projects and additional duties as assigned
Maintain confidentiality and discretion with sensitive business and personnel information
May require occasional evenings/weekends based on executive needs and deadlines
WHAT SUCCESS LOOKS LIKE (Core Competencies) Administration and Office Operations
Strong understanding of office management systems, procedures, and protocols
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Tools and Technical Ability
Experience with tools like
Slack, Google Workspace, DocuSign
Comfortable with virtual meeting platforms (Zoom, Microsoft Teams)
Familiarity with CRMs, travel booking, and expense tracking tools is a plus
Organization and Time Management
Strong planning, prioritization, and multitasking
Reliable follow‑through and deadline management in a fast‑paced environment
High attention to detail and accuracy
Communication and Relationship Skills
Excellent written and verbal communication in English (second language a plus)
Professional presence and strong interpersonal instincts with executives, clients, and team members
Judgment and Initiative
Proactive problem‑solver with strong decision‑making abilityAnticipates needs and operates with minimal supervision
Consistent discretion and confidentiality
REQUIREMENTS Required
5+ years of executive administrative support (ideally supporting C‑suite)
Advanced proficiency in Microsoft Office and modern collaboration toolsProven track record handling confidential information with professionalism
Ability to adapt quickly to changing priorities and requests
Preferred
Bachelor’s degree in Business Administration, Communications, or related field
Experience in facility management, construction, or adjacent industries
Project coordination experience (task tracking, deadlines, cross‑functional follow‑up)
Second language proficiency
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