Robert Half
We are seeking an experienced and highly organized Executive Assistant to provide strategic administrative support to the President and Executive Director of a Washington, DC based nonprofit organization. This role is fully onsite, requiring presence in the organization’s headquarters five days per week. The ideal candidate is proactive, detail-oriented, professional, and comfortable managing competing priorities in a fast-paced, mission-driven environment.
Responsibilities
- Provide comprehensive calendar management, including scheduling internal and external meetings, resolving conflicts, and prioritizing commitments
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
- Prepare executives for meetings by gathering materials, drafting agendas, compiling briefings, and ensuring follow-up actions are documented
- Manage email communications and respond to correspondence on behalf of executives when appropriate
- Draft, edit, and format presentations, reports, talking points, and meeting materials
- Serve as the primary point of contact between executives and internal/external stakeholders, ensuring timely communication and professional representation
- Maintain confidential information with discretion and professionalism
- Assist with Board coordination, including scheduling meetings, preparing packets, and supporting logistics as needed
- Track key deadlines, initiate reminders, and support project follow-through to ensure initiatives stay on schedule
- Support event logistics, special projects, and organizational initiatives as assigned
Qualifications
- 6+ years of experience as an Executive Assistant
- Non-Profit experience
- Proven experience supporting senior leadership in an administrative or executive support capacity
- Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Teams, Asana, SharePoint, Zoom)
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication abilities
- High level of professionalism, discretion, and judgment
- Strong follow-through, attention to detail, and ability to anticipate needs