New Mexico Courts
Court Services Specialist #10100040-23100 Full-Time, Perm in Santa Fe, NM
New Mexico Courts, Santa Fe, New Mexico, us, 87503
Court Services Specialist #10100040-23100
Full‑Time, Permanent position located in Santa Fe, NM. Business Unit: 23100. Opened 12‑18‑2025. Target Pay Range: $19.577‑$24.471 per hour.
Job Summary The First Judicial District Court is recruiting one Court Services Specialist to work in the Court Administration Division. The role involves court security, administrative and clerical duties, technical and courtroom assistance, and inventory management.
Responsibilities
Plan, organize, coordinate project and security activities, and office functions.
Prepare, draft, proofread, edit, and disseminate documents and correspondence including pleadings.
Enter case data and process into the case management system; maintain a docket or calendar.
Prepare reports, mail, fax, or documents such as notices, motions, opinions, orders, records, pleadings, memorandum in opposition, and case materials.
Provide meeting support including setting up IT/audio/visual equipment, troubleshooting, and coordinating location.
Ensure accurate court fees are paid and recorded, and that daily cash receipts are balanced and reconciled. Process receipts, track expenditures, prepare bank deposits, and file receipt of fees.
Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
Operate security and/or metal detecting equipment at courthouse or courtroom entrances; inspect people and packages entering and leaving the building.
Give instructions to customers regarding public access terminals, microfiche, reader machines, the website, and general information to pro‑se litigants without giving legal advice.
Serve as information systems site coordinator or backup coordinator and provide technical support.
Operate and troubleshoot electronics such as television, video, projector, and audio equipment.
Provide courtroom assistance as a court monitor, ensuring proper behavior, customer service, and support to Judge, jurors, and other parties.
Assist with inventory management, jury support, and vehicle fleet maintenance.
Coordinate with law enforcement agencies for inmate transportation.
Assist attorneys who require special equipment for hearings.
Assist in the assembly of potential jurors and instruct them on processes.
Ensure all parties are present for each hearing; announce Judge’s entrance and departure and maintain decorum.
Assist with document flow from the Judge to attorneys and/or pro‑se parties.
May be assigned supervisory duties under the mentorship of a supervisor or manager, providing direction and assistance to subordinate staff.
Other duties as assigned.
Competencies / Qualifications The successful applicant should demonstrate knowledge of general office functions, cash handling procedures, project management techniques, data collection methods, research methodology, the general organizational structure of the judiciary, court monitoring procedures and equipment, and Specialty Court Programs.
Work Environment and Physical Demands Work is performed in an office or court setting. A valid driver's license and travel may be required. The schedule may include nights, weekends, holidays, and overtime. Employees must regularly interact positively with coworkers, clients, the public, judges, and justices. This job description is illustrative only and is not a comprehensive listing of all functions performed.
Benefits
Medical/Dental/Vision/Rx, short and long term disability insurance programs, employee assistance program (EAP)
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day‑care, and travel expenses
Paid time off, up to eight (8) weeks
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan
Flexible work schedules and alternative work locations
Free health care, Rx, lab work at Stay Well Health Center in Santa Fe, NM
Bilingual compensation
Training and career development opportunities
Higher education opportunities and educational leave
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay
May receive physical fitness leave
Qualifications
Education: High school diploma or GED.
Experience: Three (3) years administrative, clerical, or related field experience, including computers, data processing, and cash handling.
Additional post‑secondary education may substitute for up to one (1) year of experience (30 semester hours = 1 year).
Certification: New Mexico Court Monitor certification may be requested.
To Apply Submit an NM Judicial Branch Employment Application or a Resume and Resume Supplemental Form, and proof of education must be received by mail or hand. Forms must be in Microsoft Word or Adobe PDF format. Mail to: First Judicial District Court Human Resource Office, Attn: Nicole Salazar, 225 Montezuma Ave, P.O. Box 2268, Santa Fe, NM 87504. Phone: 505‑455‑8214 | Email: sfednms@nmcourts.gov
EQUAL OPPORTUNITY EMPLOYER
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Job Summary The First Judicial District Court is recruiting one Court Services Specialist to work in the Court Administration Division. The role involves court security, administrative and clerical duties, technical and courtroom assistance, and inventory management.
Responsibilities
Plan, organize, coordinate project and security activities, and office functions.
Prepare, draft, proofread, edit, and disseminate documents and correspondence including pleadings.
Enter case data and process into the case management system; maintain a docket or calendar.
Prepare reports, mail, fax, or documents such as notices, motions, opinions, orders, records, pleadings, memorandum in opposition, and case materials.
Provide meeting support including setting up IT/audio/visual equipment, troubleshooting, and coordinating location.
Ensure accurate court fees are paid and recorded, and that daily cash receipts are balanced and reconciled. Process receipts, track expenditures, prepare bank deposits, and file receipt of fees.
Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
Operate security and/or metal detecting equipment at courthouse or courtroom entrances; inspect people and packages entering and leaving the building.
Give instructions to customers regarding public access terminals, microfiche, reader machines, the website, and general information to pro‑se litigants without giving legal advice.
Serve as information systems site coordinator or backup coordinator and provide technical support.
Operate and troubleshoot electronics such as television, video, projector, and audio equipment.
Provide courtroom assistance as a court monitor, ensuring proper behavior, customer service, and support to Judge, jurors, and other parties.
Assist with inventory management, jury support, and vehicle fleet maintenance.
Coordinate with law enforcement agencies for inmate transportation.
Assist attorneys who require special equipment for hearings.
Assist in the assembly of potential jurors and instruct them on processes.
Ensure all parties are present for each hearing; announce Judge’s entrance and departure and maintain decorum.
Assist with document flow from the Judge to attorneys and/or pro‑se parties.
May be assigned supervisory duties under the mentorship of a supervisor or manager, providing direction and assistance to subordinate staff.
Other duties as assigned.
Competencies / Qualifications The successful applicant should demonstrate knowledge of general office functions, cash handling procedures, project management techniques, data collection methods, research methodology, the general organizational structure of the judiciary, court monitoring procedures and equipment, and Specialty Court Programs.
Work Environment and Physical Demands Work is performed in an office or court setting. A valid driver's license and travel may be required. The schedule may include nights, weekends, holidays, and overtime. Employees must regularly interact positively with coworkers, clients, the public, judges, and justices. This job description is illustrative only and is not a comprehensive listing of all functions performed.
Benefits
Medical/Dental/Vision/Rx, short and long term disability insurance programs, employee assistance program (EAP)
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day‑care, and travel expenses
Paid time off, up to eight (8) weeks
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan
Flexible work schedules and alternative work locations
Free health care, Rx, lab work at Stay Well Health Center in Santa Fe, NM
Bilingual compensation
Training and career development opportunities
Higher education opportunities and educational leave
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay
May receive physical fitness leave
Qualifications
Education: High school diploma or GED.
Experience: Three (3) years administrative, clerical, or related field experience, including computers, data processing, and cash handling.
Additional post‑secondary education may substitute for up to one (1) year of experience (30 semester hours = 1 year).
Certification: New Mexico Court Monitor certification may be requested.
To Apply Submit an NM Judicial Branch Employment Application or a Resume and Resume Supplemental Form, and proof of education must be received by mail or hand. Forms must be in Microsoft Word or Adobe PDF format. Mail to: First Judicial District Court Human Resource Office, Attn: Nicole Salazar, 225 Montezuma Ave, P.O. Box 2268, Santa Fe, NM 87504. Phone: 505‑455‑8214 | Email: sfednms@nmcourts.gov
EQUAL OPPORTUNITY EMPLOYER
#J-18808-Ljbffr