New York State Department of State
Contract Management Specialist 1 (NY HELPS) Vacancy ID# 205721
New York State Department of State, Albany, New York, United States
Contract Management Specialist 1 (NY HELPS) Vacancy ID# 205721
Join to apply for the Contract Management Specialist 1 (NY HELPS) Vacancy ID# 205721 role at New York State Department of State.
New York State Department of State provided pay range: $53,764.00/yr - $85,138.00/yr
Description The Contract Management Specialist 1 duties in the Bureau of Fiscal Management include but are not limited to the following:
Review, track and process contract related transactions including new, renewal and amendment transactions.
Receive, review and process contract related vouchers for programs.
Process miscellaneous service contracts and associated payments.
Work with control agency staff to address issues.
Process all transactions in SFS.
Perform other duties as assigned.
Minimum Qualifications
Experience with databases or software systems, preferably related to fiscal accounting or finance.
Education in a related field including, but not limited to, business administration, finance, management, economics or accounting.
Experience in a professional setting, preferably related to finance or fiscal transaction processing.
Competitive Minimum Qualifications Permanent service in this title or one year of permanent competitive or 55 B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. Within one year of permanent appointment, employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPs title, employees may take part in any promotion examination for which they are qualified.
Non-Competitive Minimum Qualifications Trainee 1: Four years of experience managing contracts and related budgets including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Trainee 2: Five years of experience managing contracts and related budgets including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Full Level: Six years of experience managing contracts and related budgets including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
55 B/C Qualifications Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
Additional Comments NOTE ON TELECOMMUTING: Department of State employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Contact Information Name: Human Resources / CC Telephone: 518-474-2752 Fax: 518-402-3656 Email Address: HRM.Recruitment@dos.ny.gov
Address: 99 Washington Avenue
Seniority level Entry level
Employment type Full-time
Job function Finance, Analyst, and Accounting/Auditing
Industries: Government Administration
#J-18808-Ljbffr
New York State Department of State provided pay range: $53,764.00/yr - $85,138.00/yr
Description The Contract Management Specialist 1 duties in the Bureau of Fiscal Management include but are not limited to the following:
Review, track and process contract related transactions including new, renewal and amendment transactions.
Receive, review and process contract related vouchers for programs.
Process miscellaneous service contracts and associated payments.
Work with control agency staff to address issues.
Process all transactions in SFS.
Perform other duties as assigned.
Minimum Qualifications
Experience with databases or software systems, preferably related to fiscal accounting or finance.
Education in a related field including, but not limited to, business administration, finance, management, economics or accounting.
Experience in a professional setting, preferably related to finance or fiscal transaction processing.
Competitive Minimum Qualifications Permanent service in this title or one year of permanent competitive or 55 B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. Within one year of permanent appointment, employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPs title, employees may take part in any promotion examination for which they are qualified.
Non-Competitive Minimum Qualifications Trainee 1: Four years of experience managing contracts and related budgets including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Trainee 2: Five years of experience managing contracts and related budgets including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Full Level: Six years of experience managing contracts and related budgets including negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
55 B/C Qualifications Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
Additional Comments NOTE ON TELECOMMUTING: Department of State employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Contact Information Name: Human Resources / CC Telephone: 518-474-2752 Fax: 518-402-3656 Email Address: HRM.Recruitment@dos.ny.gov
Address: 99 Washington Avenue
Seniority level Entry level
Employment type Full-time
Job function Finance, Analyst, and Accounting/Auditing
Industries: Government Administration
#J-18808-Ljbffr