Boys & Girls Club of Paterson and Passaic
Human Resources Assistant
Boys & Girls Club of Paterson and Passaic, Trenton, New Jersey, United States
Chief Human Resources Officer
POSITION SUMMARY:
As the HR Assistant reporting to the Chief Human Resources Officer, your role will require the ability to maintain confidentiality, communicate with diverse groups, and meet deadlines with a consistent focus on delivering effective day-to-day HR services. Act as a liaison between Unit Directors and HR ensuring smooth communication and prompt resolution of all inquiries. Assist with onboarding and off-boarding processes, new hire set up, background checks, medical screenings and other HR related tasks as needed. Provide administrative support to the CEO and administrative staff as needed.
RESPONSIBILITIES:
Assist candidates and new hires with completion of paperwork and general employment questions
Send, monitor and file required onboarding and off-boarding forms
Assist with recruitment efforts as needed: post job opportunities on job boards, university sites, community boards and workforce development centers
Assist with documentation relating to HR activities (staffing, recruitment, training, performance evaluations, etc.)
Calls for references on prospective new employees; reports negative references to the CHRO.
Communicate employee issues and requests to CHRO
Maintains records of employee certifications, trainings and CPR records
Maintain and file employee payroll and HR records
Assist in providing data for payroll and benefits administration
Assist with scheduling training and employee recognition activities
Completes Employment Verification forms as requested by CHRO
Complies and provides Orientation, Volunteer, New Hire, and Benefits packets
Answer inquiries concerning availability of employment opportunities
Coordinate communication with candidates and schedule interviews as needed.
Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
Answer phone, screen, and routes calls
Assist with enrollments and terminations for employee benefit programs
Maintains employee records in both physical and electronic formats (e.g. leave, enrollment information, etc.) for the purpose of ensuring records are current and accurately reflect employee benefit eligibility.
Assists during the benefits open enrollment period. This includes preparation and distribution of materials, and processing change/termination forms within deadlines.
Provide clerical and administrative support (including filing, photocopying and archiving files) to the CEO and administration staff as needed
REQUIREMENTS:
Bachelor’s degree preferred and a minimum of 1 year of administrative experience
Have relevant experience preferably at a non-profit Organization
Attention to detail and a high level of accuracy are crucial.
Experience with onboarding and off-boarding staff
Must have the ability to multitask with solid organizational and time-management skills
Ability to work independently but also partner as a team player in a hands‑on capacity
High degree of professionalism and strong work ethic
Effectively communicate with all staff through verbal and written channels that is clear, concise and action orientated
High level of integrity, discretion and judgment in handling highly sensitive, confidential information
Ability to set priorities, work through interruptions and accurately work with detailed data.
Hands on experience with an HRIS or HRMS is preferred
Advanced proficiency of PowerPoint, Word, and Excel required
Seniority level Associate
Employment type Full-time
Job function Human Resources
Industries Non-profit Organizations
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As the HR Assistant reporting to the Chief Human Resources Officer, your role will require the ability to maintain confidentiality, communicate with diverse groups, and meet deadlines with a consistent focus on delivering effective day-to-day HR services. Act as a liaison between Unit Directors and HR ensuring smooth communication and prompt resolution of all inquiries. Assist with onboarding and off-boarding processes, new hire set up, background checks, medical screenings and other HR related tasks as needed. Provide administrative support to the CEO and administrative staff as needed.
RESPONSIBILITIES:
Assist candidates and new hires with completion of paperwork and general employment questions
Send, monitor and file required onboarding and off-boarding forms
Assist with recruitment efforts as needed: post job opportunities on job boards, university sites, community boards and workforce development centers
Assist with documentation relating to HR activities (staffing, recruitment, training, performance evaluations, etc.)
Calls for references on prospective new employees; reports negative references to the CHRO.
Communicate employee issues and requests to CHRO
Maintains records of employee certifications, trainings and CPR records
Maintain and file employee payroll and HR records
Assist in providing data for payroll and benefits administration
Assist with scheduling training and employee recognition activities
Completes Employment Verification forms as requested by CHRO
Complies and provides Orientation, Volunteer, New Hire, and Benefits packets
Answer inquiries concerning availability of employment opportunities
Coordinate communication with candidates and schedule interviews as needed.
Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
Answer phone, screen, and routes calls
Assist with enrollments and terminations for employee benefit programs
Maintains employee records in both physical and electronic formats (e.g. leave, enrollment information, etc.) for the purpose of ensuring records are current and accurately reflect employee benefit eligibility.
Assists during the benefits open enrollment period. This includes preparation and distribution of materials, and processing change/termination forms within deadlines.
Provide clerical and administrative support (including filing, photocopying and archiving files) to the CEO and administration staff as needed
REQUIREMENTS:
Bachelor’s degree preferred and a minimum of 1 year of administrative experience
Have relevant experience preferably at a non-profit Organization
Attention to detail and a high level of accuracy are crucial.
Experience with onboarding and off-boarding staff
Must have the ability to multitask with solid organizational and time-management skills
Ability to work independently but also partner as a team player in a hands‑on capacity
High degree of professionalism and strong work ethic
Effectively communicate with all staff through verbal and written channels that is clear, concise and action orientated
High level of integrity, discretion and judgment in handling highly sensitive, confidential information
Ability to set priorities, work through interruptions and accurately work with detailed data.
Hands on experience with an HRIS or HRMS is preferred
Advanced proficiency of PowerPoint, Word, and Excel required
Seniority level Associate
Employment type Full-time
Job function Human Resources
Industries Non-profit Organizations
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