Arkansas State University
Position Summary
Arkansas State University College of Veterinary Medicine (CVM) invites applications for an Academic Year Coordinator. This is a 12-month, full time staff position that operates within the CVM's Office of Student Programs and Admissions. The Academic Year Coordinator provides administrative and curricular support for all first-year DVM courses and student-related activities.
Duties & Responsibilities
Serve as primary coordinator for the first-year DVM student curriculum, including the creation and management of the lecture, laboratory, and examination schedules in collaboration with course coordinators.
Serve as primary administrator for examination software for first year students, including assisting students with account creation, exam downloads/submissions, proctoring, and liaising with IT as needed.
Work with CVM leadership, the Office of Student Programs and Admissions, and the University on initiatives that promote teaching, learning, and assessment excellence.
Assist with maintaining accurate course information, syllabi, and schedules throughout the semester and communicate updates to students and faculty.
Support faculty with learning management system (LMS) Canvas operations (e.g., posting schedule changes, ensuring excused absences are recorded).
Support students with reasonable accommodations and help coordinate appropriate lecture and laboratory arrangements with faculty.
Assist with the coordination of an early alert and peer tutoring system for students in need of academic support.
Work collaboratively with the CVM and the A-State Registrar's Office to assist with registration and related documentation related to first-year student enrollment.
Assist in planning and providing new student orientation and other onboarding activities.
Track and manage student records and documentation.
Manage the excused absences for first-year students and assist in managing the extended leave database, maintaining accurate records, and communicating with students and faculty regarding approvals and returns.
Initiate and compile course evaluations, encourage student feedback, and assist in data collection for program improvement.
Assist in organizing and supporting wellness activities, community-building events, and ceremonies (e.g., orientation and White Coat Ceremony).
Help develop and maintain a supportive and inclusive environment that promotes student well‑being and success.
Direct students to appropriate university and CVM services for academic, health, and personal support.
Perform other duties as assigned.
Knowledge/Skills/Abilities
Ability to build and maintain effective working relationships with students, faculty, and staff.
Ability to foster an inclusive, supportive, and engaging student environment.
Strong problem‑solving skills and the ability to work independently and exercise sound judgment in student‑related matters.
Strong organizational, communication, and interpersonal skills with the ability to engage with a range of student populations.
Knowledge of higher education operations and academic coordination, preferably within a professional or health sciences program.
Familiarity or willingness to learn FERPA and other student privacy regulations.
Familiarity or willingness to learn learning management systems (e.g., Canvas), assessment platforms, and student information systems.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite and willingness to learn new technologies.
Ability to gather and summarize student data.
General Days/Hours Monday - Friday, 8:00 a.m. - 5:00 p.m.
Occasional evening and weekend hours required for orientation and ceremonies.
Regular and reliable attendance.
Other Preferred Qualifications Education - Master's Degree in education, education leadership, higher education administration, college student personnel, psychology, education psychology, sociology, or similar field.
Experience - Two or more years of experience working in student services or student affairs at the graduate level in higher education, preferably for a professional degree program.
Minimum Qualifications Education - Bachelor's Degree.
Experience - One or more years of experience in higher education.
E-Verify Participation Notice https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
E-Verify Right To Work https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Employment Status: Full time (29-40 Hrs)
Type of Employment: Staff
Number of Openings: 1
Location: ASU-Jonesboro
Proposed Salary Range: Commensurate with Experience
Closing: 1/8/26
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
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Duties & Responsibilities
Serve as primary coordinator for the first-year DVM student curriculum, including the creation and management of the lecture, laboratory, and examination schedules in collaboration with course coordinators.
Serve as primary administrator for examination software for first year students, including assisting students with account creation, exam downloads/submissions, proctoring, and liaising with IT as needed.
Work with CVM leadership, the Office of Student Programs and Admissions, and the University on initiatives that promote teaching, learning, and assessment excellence.
Assist with maintaining accurate course information, syllabi, and schedules throughout the semester and communicate updates to students and faculty.
Support faculty with learning management system (LMS) Canvas operations (e.g., posting schedule changes, ensuring excused absences are recorded).
Support students with reasonable accommodations and help coordinate appropriate lecture and laboratory arrangements with faculty.
Assist with the coordination of an early alert and peer tutoring system for students in need of academic support.
Work collaboratively with the CVM and the A-State Registrar's Office to assist with registration and related documentation related to first-year student enrollment.
Assist in planning and providing new student orientation and other onboarding activities.
Track and manage student records and documentation.
Manage the excused absences for first-year students and assist in managing the extended leave database, maintaining accurate records, and communicating with students and faculty regarding approvals and returns.
Initiate and compile course evaluations, encourage student feedback, and assist in data collection for program improvement.
Assist in organizing and supporting wellness activities, community-building events, and ceremonies (e.g., orientation and White Coat Ceremony).
Help develop and maintain a supportive and inclusive environment that promotes student well‑being and success.
Direct students to appropriate university and CVM services for academic, health, and personal support.
Perform other duties as assigned.
Knowledge/Skills/Abilities
Ability to build and maintain effective working relationships with students, faculty, and staff.
Ability to foster an inclusive, supportive, and engaging student environment.
Strong problem‑solving skills and the ability to work independently and exercise sound judgment in student‑related matters.
Strong organizational, communication, and interpersonal skills with the ability to engage with a range of student populations.
Knowledge of higher education operations and academic coordination, preferably within a professional or health sciences program.
Familiarity or willingness to learn FERPA and other student privacy regulations.
Familiarity or willingness to learn learning management systems (e.g., Canvas), assessment platforms, and student information systems.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite and willingness to learn new technologies.
Ability to gather and summarize student data.
General Days/Hours Monday - Friday, 8:00 a.m. - 5:00 p.m.
Occasional evening and weekend hours required for orientation and ceremonies.
Regular and reliable attendance.
Other Preferred Qualifications Education - Master's Degree in education, education leadership, higher education administration, college student personnel, psychology, education psychology, sociology, or similar field.
Experience - Two or more years of experience working in student services or student affairs at the graduate level in higher education, preferably for a professional degree program.
Minimum Qualifications Education - Bachelor's Degree.
Experience - One or more years of experience in higher education.
E-Verify Participation Notice https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
E-Verify Right To Work https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Employment Status: Full time (29-40 Hrs)
Type of Employment: Staff
Number of Openings: 1
Location: ASU-Jonesboro
Proposed Salary Range: Commensurate with Experience
Closing: 1/8/26
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
#J-18808-Ljbffr