Jobot
Executive Assistant - Construction Company
Jobot, West Palm Beach, Florida, United States, 33412
This range is provided by Jobot. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $60,000.00/yr - $80,000.00/yr
A Bit About Us The Office Manager in a construction company plays a pivotal role in ensuring the smooth operation of administrative functions and serves as a key liaison between office staff, field teams, clients, and subcontractors. This position is responsible for managing office operations, supporting project administration, and maintaining effective communication across all departments.
Why join us?
Great culture
Forever job
Benefits
Job Details We are seeking a highly efficient and organized Office Manager to join our dynamic team in the construction industry. This role requires you to be the backbone of our operations, ensuring the smooth running of our office on a day‑to‑day basis. You will be the first point of contact for all office‑related matters and will have the opportunity to make a significant impact on our business operations. This is a full‑time position, requiring a minimum of 5 years of relevant experience.
Responsibilities
Oversee and coordinate all office activities and operations to secure efficiency and compliance to company policies.
Supervise administrative staff and divide responsibilities to ensure performance.
Manage agendas for upper management, assist in planning appointments, board meetings, conferences, etc.
Manage phone calls and correspondence (e‑mail, letters, packages, etc.).
Support budgeting and bookkeeping procedures, including managing contracts and invoices.
Create and update records and databases with personnel, financial, and other data.
Track office supplies stock and place orders when necessary.
Submit timely reports and prepare presentations/proposals as assigned.
Assist colleagues whenever necessary, fostering a supportive and efficient office environment.
Qualifications
Proven experience as an Office Manager or Administrative Assistant in the construction industry.
Outstanding communication and interpersonal abilities.
Excellent organizational and leadership skills.
Familiarity with office management procedures and basic accounting principles.
Excellent knowledge of MS Office and office management software.
Qualifications in secretarial studies will be an advantage.
High school diploma; BSc/BA in office administration or related field is preferred.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
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Base pay range $60,000.00/yr - $80,000.00/yr
A Bit About Us The Office Manager in a construction company plays a pivotal role in ensuring the smooth operation of administrative functions and serves as a key liaison between office staff, field teams, clients, and subcontractors. This position is responsible for managing office operations, supporting project administration, and maintaining effective communication across all departments.
Why join us?
Great culture
Forever job
Benefits
Job Details We are seeking a highly efficient and organized Office Manager to join our dynamic team in the construction industry. This role requires you to be the backbone of our operations, ensuring the smooth running of our office on a day‑to‑day basis. You will be the first point of contact for all office‑related matters and will have the opportunity to make a significant impact on our business operations. This is a full‑time position, requiring a minimum of 5 years of relevant experience.
Responsibilities
Oversee and coordinate all office activities and operations to secure efficiency and compliance to company policies.
Supervise administrative staff and divide responsibilities to ensure performance.
Manage agendas for upper management, assist in planning appointments, board meetings, conferences, etc.
Manage phone calls and correspondence (e‑mail, letters, packages, etc.).
Support budgeting and bookkeeping procedures, including managing contracts and invoices.
Create and update records and databases with personnel, financial, and other data.
Track office supplies stock and place orders when necessary.
Submit timely reports and prepare presentations/proposals as assigned.
Assist colleagues whenever necessary, fostering a supportive and efficient office environment.
Qualifications
Proven experience as an Office Manager or Administrative Assistant in the construction industry.
Outstanding communication and interpersonal abilities.
Excellent organizational and leadership skills.
Familiarity with office management procedures and basic accounting principles.
Excellent knowledge of MS Office and office management software.
Qualifications in secretarial studies will be an advantage.
High school diploma; BSc/BA in office administration or related field is preferred.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
#J-18808-Ljbffr