Senior Academic Payroll Analyst

Position Summary Under the direction of the Executive Director of Research Administration (EDRA), the Senior Academic Payroll Analyst independently manages all personnel and payroll actions for faculty and other academics across the biology units within the Division of Life Sciences. The role involves analyzing transactions, prioritizing workload, and ensuring accurate processing using systems such as UCPath, CDW, QDB, and OPUS. It includes coordinating payroll and personnel actions; maintaining electronic personnel records; tracking sabbatical accruals and histories; managing leaves of absence; processing special compensation actions (e.g., NSP, summer ninths, summer sessions); submitting funding entries and direct retros; resolving payroll and benefits issues; and serving as the departmental subject matter expert for UCPath and Tracker I‑9 administration. The analyst ensures compliance with university and school academic policies, completes special projects, and serves as a liaison to central academic and administrative units, including the College Dean's Office, Academic Personnel Office, Academic Planning and Budget, CRU, UCPath, Campus HR, and the Dashew Center. The role involves tracking faculty sabbatical credits, leaves, fellowships, academic commitments, and outside activities; interpreting academic personnel policies; and advising department chairs, interdepartmental program and center directors, faculty, CAOs, and departmental academic personnel analysts on proper implementation. Additionally, the analyst provides analytical support to department leadership, preparing reports and data to inform strategic decision‑making related to academic personnel policies and procedures.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure, certifications, and other business considerations. Salary offers at the top of the range are uncommon. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

4-6 years working in an administrative department with academic personnel and payroll responsibilities within the University. (Required)

Advanced knowledge of university academic personnel and payroll policies, procedures, and organizational structure. Demonstrated working knowledge of the academic personnel process related to faculty appointments, promotions, advancements, and reviews. (Required)

Detailed working knowledge of online personnel and payroll system and personnel forms; university online payroll system; ability to process online entries and forms required to accomplish various academic personnel transactions. (Required)

Detailed working knowledge of University of California academic personnel policies and procedures contained in the UCLA CALL and Academic Personnel Manual (APM). Working knowledge of University of California hiring and payroll procedures for faculty. (Preferred)

Demonstrated working knowledge of, and proficiency in using UCPath, QDB, OPUS, Academic UC Recruit, Interfolio, Tracker I‑9 and other campus personnel and fiscal tools. (Preferred)

Ability to analyze task requirements and coordinate and manage a number of projects simultaneously and prioritize work to meet deadlines. Analytical ability to resolve conflict and implement new procedures for department chairs, vice chairs, and CAOs. (Required)

Demonstrated ability to work independently, accepting challenging circumstances and taking initiative to solve problems where solutions are not always readily apparent. (Required)

Advanced organizational skills to maintain materials and information in a systematic way. Demonstrated ability to maintain confidentiality and acute attention to detail. (Required)

Working knowledge of university health plans, FML, leave of absence, retirement plans, and other employee benefits. (Required)

Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave accruals, payroll changes, and the creation of financial analysis. Intermediate to advanced excel skills. (Required)

Superior writing and editing skills sufficient to compose and edit correspondence and emails that are professional, clear, concise, and grammatically correct. Ability to make oral, group, and one‑on‑one presentations to provide information, explain policies and procedures, and answer questions. (Required)

Ability to prioritize and adjust a heavy workload to meet deadlines and determine the relative importance of job responsibilities to meet these deadlines. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor’s Degree in a related field and/or equivalent experience/training. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule 8am to 5pm

Union/Policy Covered 99-Policy Covered

Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Academic%20Human%20Resources%20Analyst%203%20(TBD_189888)

Seniority level Mid‑Senior level

Employment type Full‑time

Job function Human Resources

Industries Online Audio and Video Media

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