Edgewood University
Staff Accountant Payroll & General Ledger
DESCRIPTION OF JOB:
This role oversees the biweekly and student payroll processes, ensuring timely and accurate compensation for employees. It supports the College's accounting operations, emphasizing precision, efficiency, and responsiveness. The position serves as a key point of contact for faculty, staff and students, handling both telephone and in person inquiries.
First consideration will be given to application materials received by September 15, 2025.
Responsibilities ESSENTIAL JOB FUNCTIONS Accounting
Review daily cash receipts edit, balance to deposit and post to general ledger. Scan daily bank deposit
Review student web payments from online payment system and post to general ledger
Serve as a backup for processing student account payments and making adjustments on behalf of the Accounts Receivable Associate
Maintain, review and post to general ledger one card activity including meal plan uploads and adjustments
Develop and produce reports to support the monitoring of the general ledger
Provide assistance to the Controller with various special projects, such as analyzing meal plans, preparing financial reports, and managing tax withholding processes
Assist with accounting processes, including preparing monthly and quarterly entries and facilitating the closing procedures
Assist Accounting Manager with University credit card program including communication with credit card holders and review of documentation from employees
Provide guidance to faculty, staff, and students on inquiries related to budgets and expenditures
Prepare monthly transactions in the general ledger to ensure accurate financial record keeping.
Set up new general ledger accounts as necessary and budget officer access
Payroll
Verify Human Resources reports for new hires to ensure accuracy
Review Human Resources reports for updates to employee benefits
Conduct audit comparing timecard data from the timekeeping system to payroll records
Process biweekly and student employee pay in an accurate and timely manner
Send ACH files to the bank and handle federal tax deposits securely
Provide support to students, faculty, and staff regarding pay stubs and W-2 information
Assess benefit invoices and reconcile benefit withholdings for accuracy
Work closely with Benefit Specialist on annual benefit renewal and payroll updates
Assist the Controller with reconciling and preparing quarterly state tax reports to ensure compliance and accuracy
Customer Service
Respond to a wide range of inquiries, from straightforward to more intricate questions
Serve as a backup point of contact for faculty, staff, students, and the public regarding accounting and student billing concerns
Clarify and communicate policies and procedures effectively
Foster a welcoming and supportive environment for students and parents.
Business Office/Other functions
Contribute to process improvement initiatives by identifying opportunities for efficiency and implementing solutions.
Carry out additional responsibilities as requested, delegated or assigned.
JOB QUALIFICATIONS Necessary Education or Work Experience
Bachelor's degree in business-related field with focus on accounting
Minimum of 2 years' experience in accounting and payroll processing
Demonstrated experience in customer service role, with ability to respond to customers promptly, accurately, and with a friendly demeanor.
Required Knowledge or Skills
Proven ability to work effectively as a team member.
Excellent attention to detail and organizational skills
Ability to problem solve and make independent decisions.
Working knowledge of spreadsheets and word processing
Excellent oral and written communication skills
Must be able to multitask and work in fast paced environment.
Sensitive to cultural diversity and backgrounds
Required Technology Skills
Overall Proficient skill level in Microsoft Office, which includes Word, Excel, Power Point, Outlook, and basic computer concepts.
Knowledge of SharePoint is a plus.
Ability to create queries and reports using database report generator.
Embrace new technology and a deep desire to learn new software.
Other Qualifications Edgewood University, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values – truth, compassion, justice, partnership, and community.
Must be authorized to work lawfully in the United States without Employer Sponsorship
To apply, visit https://www.edgewood.edu/employment/staff-accountant-payroll-and-general-ledger/
#J-18808-Ljbffr
This role oversees the biweekly and student payroll processes, ensuring timely and accurate compensation for employees. It supports the College's accounting operations, emphasizing precision, efficiency, and responsiveness. The position serves as a key point of contact for faculty, staff and students, handling both telephone and in person inquiries.
First consideration will be given to application materials received by September 15, 2025.
Responsibilities ESSENTIAL JOB FUNCTIONS Accounting
Review daily cash receipts edit, balance to deposit and post to general ledger. Scan daily bank deposit
Review student web payments from online payment system and post to general ledger
Serve as a backup for processing student account payments and making adjustments on behalf of the Accounts Receivable Associate
Maintain, review and post to general ledger one card activity including meal plan uploads and adjustments
Develop and produce reports to support the monitoring of the general ledger
Provide assistance to the Controller with various special projects, such as analyzing meal plans, preparing financial reports, and managing tax withholding processes
Assist with accounting processes, including preparing monthly and quarterly entries and facilitating the closing procedures
Assist Accounting Manager with University credit card program including communication with credit card holders and review of documentation from employees
Provide guidance to faculty, staff, and students on inquiries related to budgets and expenditures
Prepare monthly transactions in the general ledger to ensure accurate financial record keeping.
Set up new general ledger accounts as necessary and budget officer access
Payroll
Verify Human Resources reports for new hires to ensure accuracy
Review Human Resources reports for updates to employee benefits
Conduct audit comparing timecard data from the timekeeping system to payroll records
Process biweekly and student employee pay in an accurate and timely manner
Send ACH files to the bank and handle federal tax deposits securely
Provide support to students, faculty, and staff regarding pay stubs and W-2 information
Assess benefit invoices and reconcile benefit withholdings for accuracy
Work closely with Benefit Specialist on annual benefit renewal and payroll updates
Assist the Controller with reconciling and preparing quarterly state tax reports to ensure compliance and accuracy
Customer Service
Respond to a wide range of inquiries, from straightforward to more intricate questions
Serve as a backup point of contact for faculty, staff, students, and the public regarding accounting and student billing concerns
Clarify and communicate policies and procedures effectively
Foster a welcoming and supportive environment for students and parents.
Business Office/Other functions
Contribute to process improvement initiatives by identifying opportunities for efficiency and implementing solutions.
Carry out additional responsibilities as requested, delegated or assigned.
JOB QUALIFICATIONS Necessary Education or Work Experience
Bachelor's degree in business-related field with focus on accounting
Minimum of 2 years' experience in accounting and payroll processing
Demonstrated experience in customer service role, with ability to respond to customers promptly, accurately, and with a friendly demeanor.
Required Knowledge or Skills
Proven ability to work effectively as a team member.
Excellent attention to detail and organizational skills
Ability to problem solve and make independent decisions.
Working knowledge of spreadsheets and word processing
Excellent oral and written communication skills
Must be able to multitask and work in fast paced environment.
Sensitive to cultural diversity and backgrounds
Required Technology Skills
Overall Proficient skill level in Microsoft Office, which includes Word, Excel, Power Point, Outlook, and basic computer concepts.
Knowledge of SharePoint is a plus.
Ability to create queries and reports using database report generator.
Embrace new technology and a deep desire to learn new software.
Other Qualifications Edgewood University, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values – truth, compassion, justice, partnership, and community.
Must be authorized to work lawfully in the United States without Employer Sponsorship
To apply, visit https://www.edgewood.edu/employment/staff-accountant-payroll-and-general-ledger/
#J-18808-Ljbffr