City of Brownsville
Title: 135 - Community Funding Specialist
Organization: 135 - Grant Management
Department: 135 - Grants Management
Location: Grants and Community Development
Rate of Pay: $45,015.05
Job Summary The Community Funding Specialist is responsible for collaborating with local non‑profit organizations, and City departments to identify funding opportunities and support them in developing and submitting grant proposals. This position will also ensure understanding and compliance with federal, state, and local laws and regulations throughout the grant lifecycle—from pre‑award application to post‑award reporting and closeout. This position oversees compliance monitoring, project evaluation, audit preparation, and progress reporting to support the effective management of grant‑funded projects for the City of Brownsville. The specialist will work closely with project leads, grant writers, and the Finance Department to maintain proper documentation, ensure accurate reporting, and uphold adherence to funding requirements. This position reports directly to the Assistant Director of Grants within the Grants and Community Development Department.
Competencies
Effective Communication
Time Management
Writing Skills
Research Skills
Regulatory Knowledge
Risk Management
Ethical Practice
Detail‑oriented
Customer Service
Problem Solving
Project Management
Analytical Skills
Key Functions / Knowledge / Skills
Develop and write compelling grant applications and proposals for non‑profit initiatives, including narratives, budgets, and required attachments.
Collaborate closely with non‑profit organizations and City departments to develop and write grant applications on their behalf, ensuring alignment with funder requirements, organizational goals, and programmatic needs.
Monitor, track, and ensure compliance with all grant requirements, conditions, and deadlines across pre‑ and post‑award phases.
Research and identify funding opportunities aligned with the organization’s mission and programmatic goals.
Coordinate with program staff and leadership to gather information necessary for accurate and persuasive grant submissions.
Ensure proposals meet all compliance criteria, including eligibility, program alignment, and documentation requirements.
Collaborating with project leads to gather performance data and ensure funded activities align with grant objectives and funder expectations.
Work with the Financial Services Department to ensure accurate budgeting, invoicing, and financial tracking in accordance with grant guidelines.
Maintain comprehensive grant records, including applications, agreements, amendments, financial documentation, and reporting materials.
Prepare and submit timely grant reports (monthly, quarterly, and annual) to funding agencies, ensuring accuracy and completeness.
Oversee grant closeout procedures, including final reporting, outcome documentation, and financial reconciliation.
Support grant‑related audits and site visits, ensuring readiness and full documentation compliance.
Provide training and guidance to staff on grant compliance policies, procedures, and reporting requirements.
Monitor and communicate changes in federal, state, and local regulations affecting grants, advising internal stakeholders as needed.
Cultivate and maintain strong relationships with funders, partners, and key stakeholders to support future funding opportunities.
Perform other grant‑related duties as assigned, contributing to the overall success and sustainability of non‑profit funding efforts.
Minimum Education & Experience Preferred bachelor’s degree in Public Administration, English, Political Science, Communications, Business Administration, Accounting, or a related field and at least one‑two years of relevant experience in grant writing, grant compliance, or non‑profit program support; or high school diploma or GED and at least five years of progressively responsible experience in grant writing, compliance, or working with non‑profit organizations on funded initiatives.
Special Certifications & Licenses Valid Texas Driver’s License.
Independence & Judgment Receives instructions as to work results to be attained; responsible for recognizing moderately complex problems and taking responsibility for resolving them; refers to very complex problems to supervisor; otherwise reports on a challenge and solution after the fact; results monitored for soundness and judgment.
Initiative & Ingenuity General guidelines: occasionally require interpretation of available options to apply to non‑standard situations; day‑to‑day work drives priorities.
Supervisory & Responsibility Does not supervise.
Financial Responsibility The financial responsibilities of a Community Funding Specialist center around ensuring that grant funds are managed, tracked, and reported in accordance with applicable federal, state, and local regulations, as well as with the specific terms and conditions of the grant.
Level & Frequency of Outside Contact Frequent contact with the public and other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.
Physical Demands Office workspace with little or occasional light physical effort.
Responsibility for Equipment & Property Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.
Working Conditions Office workspace, and the Grants and Community Development Department may host/support events that occur outdoors.
Other Requirements The City of Brownsville requires all employees to successfully pass a Drug & Alcohol examination and a Background Check.
ADA Requirements The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits The City of Brownsville offers a comprehensive benefits package designed to support its employees' well‑being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full‑time employees accrue 10 sick days and 15 vacation days annually. The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work‑life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work‑life balance.
EEOC Statements The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non‑merit factors.
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Organization: 135 - Grant Management
Department: 135 - Grants Management
Location: Grants and Community Development
Rate of Pay: $45,015.05
Job Summary The Community Funding Specialist is responsible for collaborating with local non‑profit organizations, and City departments to identify funding opportunities and support them in developing and submitting grant proposals. This position will also ensure understanding and compliance with federal, state, and local laws and regulations throughout the grant lifecycle—from pre‑award application to post‑award reporting and closeout. This position oversees compliance monitoring, project evaluation, audit preparation, and progress reporting to support the effective management of grant‑funded projects for the City of Brownsville. The specialist will work closely with project leads, grant writers, and the Finance Department to maintain proper documentation, ensure accurate reporting, and uphold adherence to funding requirements. This position reports directly to the Assistant Director of Grants within the Grants and Community Development Department.
Competencies
Effective Communication
Time Management
Writing Skills
Research Skills
Regulatory Knowledge
Risk Management
Ethical Practice
Detail‑oriented
Customer Service
Problem Solving
Project Management
Analytical Skills
Key Functions / Knowledge / Skills
Develop and write compelling grant applications and proposals for non‑profit initiatives, including narratives, budgets, and required attachments.
Collaborate closely with non‑profit organizations and City departments to develop and write grant applications on their behalf, ensuring alignment with funder requirements, organizational goals, and programmatic needs.
Monitor, track, and ensure compliance with all grant requirements, conditions, and deadlines across pre‑ and post‑award phases.
Research and identify funding opportunities aligned with the organization’s mission and programmatic goals.
Coordinate with program staff and leadership to gather information necessary for accurate and persuasive grant submissions.
Ensure proposals meet all compliance criteria, including eligibility, program alignment, and documentation requirements.
Collaborating with project leads to gather performance data and ensure funded activities align with grant objectives and funder expectations.
Work with the Financial Services Department to ensure accurate budgeting, invoicing, and financial tracking in accordance with grant guidelines.
Maintain comprehensive grant records, including applications, agreements, amendments, financial documentation, and reporting materials.
Prepare and submit timely grant reports (monthly, quarterly, and annual) to funding agencies, ensuring accuracy and completeness.
Oversee grant closeout procedures, including final reporting, outcome documentation, and financial reconciliation.
Support grant‑related audits and site visits, ensuring readiness and full documentation compliance.
Provide training and guidance to staff on grant compliance policies, procedures, and reporting requirements.
Monitor and communicate changes in federal, state, and local regulations affecting grants, advising internal stakeholders as needed.
Cultivate and maintain strong relationships with funders, partners, and key stakeholders to support future funding opportunities.
Perform other grant‑related duties as assigned, contributing to the overall success and sustainability of non‑profit funding efforts.
Minimum Education & Experience Preferred bachelor’s degree in Public Administration, English, Political Science, Communications, Business Administration, Accounting, or a related field and at least one‑two years of relevant experience in grant writing, grant compliance, or non‑profit program support; or high school diploma or GED and at least five years of progressively responsible experience in grant writing, compliance, or working with non‑profit organizations on funded initiatives.
Special Certifications & Licenses Valid Texas Driver’s License.
Independence & Judgment Receives instructions as to work results to be attained; responsible for recognizing moderately complex problems and taking responsibility for resolving them; refers to very complex problems to supervisor; otherwise reports on a challenge and solution after the fact; results monitored for soundness and judgment.
Initiative & Ingenuity General guidelines: occasionally require interpretation of available options to apply to non‑standard situations; day‑to‑day work drives priorities.
Supervisory & Responsibility Does not supervise.
Financial Responsibility The financial responsibilities of a Community Funding Specialist center around ensuring that grant funds are managed, tracked, and reported in accordance with applicable federal, state, and local regulations, as well as with the specific terms and conditions of the grant.
Level & Frequency of Outside Contact Frequent contact with the public and other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.
Physical Demands Office workspace with little or occasional light physical effort.
Responsibility for Equipment & Property Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.
Working Conditions Office workspace, and the Grants and Community Development Department may host/support events that occur outdoors.
Other Requirements The City of Brownsville requires all employees to successfully pass a Drug & Alcohol examination and a Background Check.
ADA Requirements The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits The City of Brownsville offers a comprehensive benefits package designed to support its employees' well‑being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full‑time employees accrue 10 sick days and 15 vacation days annually. The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work‑life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work‑life balance.
EEOC Statements The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non‑merit factors.
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