Lee County Electric Cooperative (LCEC)
Specialist Credit and Collections
Lee County Electric Cooperative (LCEC), Houston, Texas, United States, 77246
Location:
Dallas or Houston Schedule:
9:00 AM to 5:30 PM FLSA:
Non-Exempt Position Type:
Full-Time/Regular
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Senior Billing Specialist in the Finance department, reporting to the Revenue Manager.
The role can reside in the Dallas or Houston office with hybrid work capabilities and will be responsible for preparing monthly bills including for more complex/difficult client billing, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Senior Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:
Prepare monthly prebills for distribution to attorneys, including for more complex/difficult client bills
Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant
Revalue rates on prebills as needed
Manage Bill Groups in Aderant to ensure client contact and currency are accurate
Manage Bill Formats in Aderant to ensure invoices meet partner and client requirements
Edit, prepare and review finalized monthly prebills for accuracy prior to posting
Process and monitor the e-billing process including managing new timekeeper/rate approval process, confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accruals
Ensure supporting documents accompany invoices pursuant to client requirement
Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion
Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients
Communicate with attorneys and secretaries to address any billing questions or report requests as it pertains to billing or collections, as well as ad hoc billing and collections analysis as requested by assigned partners or clients
Handle incoming and outgoing accounting correspondence in a timely fashion
Prepare Accounts Receivable write-off according to firm policy
Meet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of action
Monitor office monthly billable WIP and report status to management
Work with Collections staff to collect aged accounts receivables, including driving collection initiatives aimed at reducing loss
Assist cash receipts team to identify payment allocations when application instructions are missing or are inaccurate. Coordinate refunds and transfers between IOLTA and operating accounts
Coordinate Annual rate setting process at beginning of new year for assigned partners and clients
Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate
Train new Billing & Collections personnel
Maintain billing filing system on a monthly basis.
Assist with various time and billing reports as needed
Serve as a resource for Billing Specialists and Assistants to answer questions and provide advice.
Qualifications (Experience, Knowledge, Skills & Abilities):
Two year degree required, or four year degree preferred, with specialization in accounting or finance preferred
5+ years law firm billing experience required
Strong proficiency in Microsoft Office applications, including Word, PowerPoint and Outlook
Advanced proficiency in Microsoft Excel
Excellent oral and written communication skills, including ability to effectively communicate with partners, senior management and clients.
Ability to read, comprehend and follow instructions
Ability to work independently and with a team
Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners
Ability to use critique of work to improve performance
Identify issues and problems with assignments
Ability to manage multiple priorities and adjust to changing priorities in a professional manner
Strong organizational skills
Ability to prioritize multiple projects with specific deadlines; strong attention to detail
Ability to deal with stress around deadlines
Ability to work extended hours as necessary to fulfill time sensitive responsibilities
Commitment to professional growth and development
Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility
#LI-DNI
#J-18808-Ljbffr
Dallas or Houston Schedule:
9:00 AM to 5:30 PM FLSA:
Non-Exempt Position Type:
Full-Time/Regular
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Senior Billing Specialist in the Finance department, reporting to the Revenue Manager.
The role can reside in the Dallas or Houston office with hybrid work capabilities and will be responsible for preparing monthly bills including for more complex/difficult client billing, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Senior Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:
Prepare monthly prebills for distribution to attorneys, including for more complex/difficult client bills
Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant
Revalue rates on prebills as needed
Manage Bill Groups in Aderant to ensure client contact and currency are accurate
Manage Bill Formats in Aderant to ensure invoices meet partner and client requirements
Edit, prepare and review finalized monthly prebills for accuracy prior to posting
Process and monitor the e-billing process including managing new timekeeper/rate approval process, confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accruals
Ensure supporting documents accompany invoices pursuant to client requirement
Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion
Verify daily new business memo and ensure correct input of information and special billing arrangements for assigned clients
Communicate with attorneys and secretaries to address any billing questions or report requests as it pertains to billing or collections, as well as ad hoc billing and collections analysis as requested by assigned partners or clients
Handle incoming and outgoing accounting correspondence in a timely fashion
Prepare Accounts Receivable write-off according to firm policy
Meet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of action
Monitor office monthly billable WIP and report status to management
Work with Collections staff to collect aged accounts receivables, including driving collection initiatives aimed at reducing loss
Assist cash receipts team to identify payment allocations when application instructions are missing or are inaccurate. Coordinate refunds and transfers between IOLTA and operating accounts
Coordinate Annual rate setting process at beginning of new year for assigned partners and clients
Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate
Train new Billing & Collections personnel
Maintain billing filing system on a monthly basis.
Assist with various time and billing reports as needed
Serve as a resource for Billing Specialists and Assistants to answer questions and provide advice.
Qualifications (Experience, Knowledge, Skills & Abilities):
Two year degree required, or four year degree preferred, with specialization in accounting or finance preferred
5+ years law firm billing experience required
Strong proficiency in Microsoft Office applications, including Word, PowerPoint and Outlook
Advanced proficiency in Microsoft Excel
Excellent oral and written communication skills, including ability to effectively communicate with partners, senior management and clients.
Ability to read, comprehend and follow instructions
Ability to work independently and with a team
Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners
Ability to use critique of work to improve performance
Identify issues and problems with assignments
Ability to manage multiple priorities and adjust to changing priorities in a professional manner
Strong organizational skills
Ability to prioritize multiple projects with specific deadlines; strong attention to detail
Ability to deal with stress around deadlines
Ability to work extended hours as necessary to fulfill time sensitive responsibilities
Commitment to professional growth and development
Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility
#LI-DNI
#J-18808-Ljbffr