Tom Trese
Collections Specialist
Location: Long Island, NY (Hybrid)
Our client is a mid‑sized law firm with offices around the tri‑state and Florida. They have an immediate need for a Collections Specialist, reporting into the Director of Finance. This position is hybrid (after an initial period of in‑office training for approximately 4 weeks), located in their Long Island, NY office.
Responsibilities
Meet with and assist Billing Attorneys with collection efforts
Contact clients for payment when directed by Billing Attorneys
Review aged accounts receivable for invoices requiring follow up
Follow up with Billing Attorneys on aged invoices and offer collection assistance
Send payment reminders along with invoice copies
Prepare and send collection letters when Billing Attorney agrees
Perform accounts receivable write‑offs when applicable and approved
Review e‑billing websites for invoice status and implement procedures for timely identification of e‑billing rejections
Analyze invoice deductions to inform/implement procedures to minimize in the future
Maintain spreadsheets for Billing Attorneys of aged items/appealed items and deadlines
Work closely with Partners, Chief Operating Officer, Collections Manager, Billing Department and Accounting Department
Ad hoc requests and special projects
Experience
4 year college degree
3+ years of collections experience
Law firm or professional service experience a plus
Experience with Aderant and e‑billing websites a plus
Proficient in Microsoft Excel and Word
Professional Attributes
Strong work ethic, self‑starter
Comfortable with technology and learning system functionality
Customer service oriented
Excellent interpersonal skills
Quick learner
Ability to multi‑task and prioritize
Strong communication and organizational skills
The annualized salary range for this position is $70,000 to $85,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Salary is accompanied by a comprehensive benefits plan.
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Our client is a mid‑sized law firm with offices around the tri‑state and Florida. They have an immediate need for a Collections Specialist, reporting into the Director of Finance. This position is hybrid (after an initial period of in‑office training for approximately 4 weeks), located in their Long Island, NY office.
Responsibilities
Meet with and assist Billing Attorneys with collection efforts
Contact clients for payment when directed by Billing Attorneys
Review aged accounts receivable for invoices requiring follow up
Follow up with Billing Attorneys on aged invoices and offer collection assistance
Send payment reminders along with invoice copies
Prepare and send collection letters when Billing Attorney agrees
Perform accounts receivable write‑offs when applicable and approved
Review e‑billing websites for invoice status and implement procedures for timely identification of e‑billing rejections
Analyze invoice deductions to inform/implement procedures to minimize in the future
Maintain spreadsheets for Billing Attorneys of aged items/appealed items and deadlines
Work closely with Partners, Chief Operating Officer, Collections Manager, Billing Department and Accounting Department
Ad hoc requests and special projects
Experience
4 year college degree
3+ years of collections experience
Law firm or professional service experience a plus
Experience with Aderant and e‑billing websites a plus
Proficient in Microsoft Excel and Word
Professional Attributes
Strong work ethic, self‑starter
Comfortable with technology and learning system functionality
Customer service oriented
Excellent interpersonal skills
Quick learner
Ability to multi‑task and prioritize
Strong communication and organizational skills
The annualized salary range for this position is $70,000 to $85,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. Salary is accompanied by a comprehensive benefits plan.
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