Live Nation Entertainment
Insomniac - Production Payroll & Onboarding Coordinator
Live Nation Entertainment, Las Vegas, Nevada, us, 89105
Insomniac - Production Payroll & Onboarding Coordinator
We are looking for a highly motivated self‑starter who embodies both a passion for dance culture and a love of the technology support space. This role provides support to the Production HR team for all event‑based onboarding and payroll processing.
Responsibilities
Coordinate end‑to‑end payroll processing for a workforce of 5,000 seasonal, non‑exempt employees across multiple states on a bi‑weekly and weekly basis during busy seasons.
Stay up‑to‑date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance.
Collaborate with HR and festival managers to verify and process time and attendance data and monitor staff roster updates for each event.
Support the HR team with Workday, Accurate and HSI to onboard high‑volume new hires, including data entry, verification, outreach communications and reconciliation.
Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, and audit for compliant timekeeping and payroll processing.
Coordinate with festival managers to ensure their timely submission of payroll and ensure all onboarded employees are paid on time.
Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed.
Close out payroll for every department each show the immediate week after the event or after the employee works.
Ensure accurate labor coding and wage allocations per shift are audited.
Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly.
Responsible for all payroll emails, monitoring group email daily.
Update project‑management tool to track the status of all required tasks.
Support Production HR team onsite at shows as needed.
Other payroll and HR audit duties/special projects as required.
Work overtime upon management approval. Flexibility in schedule for busy seasons, urgent matters and business needs.
Travel to domestic event sites several times per year (economy) as needed.
Qualifications
Bachelor’s degree in Business, Accounting, Finance, or equivalent education.
2+ years of experience in processing high‑volume or event‑based/seasonal hiring and payroll cycles.
Knowledge of wage and hour laws, tax laws and other relevant regulations.
Experience with HRIS and payroll systems; Workday experience preferred.
Experience with onboarding or background check systems.
Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations.
Strong problem‑solving skills and ability to troubleshoot payroll/timekeeping discrepancies.
Proficient technical skills in Microsoft Excel.
Proficient skills with timekeeping software(s).
Ability to manage multiple deadlines with urgency and accuracy.
Knowledge of the I‑9 verification process.
Flexible with ever‑changing duties and schedules.
Works well under pressure while maintaining close attention to detail and organization.
Excellent verbal and written communication skills.
Work Environment
Must be able to tolerate loud noise levels & busy environments.
May work in drastic temperature climates while on site at our events.
Must be willing to frequently travel to work events during holiday, evening and weekend hours, as required, to meet deadlines.
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis.
HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
Hourly Pay Range: $20.00 – $25.00 USD Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.
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Responsibilities
Coordinate end‑to‑end payroll processing for a workforce of 5,000 seasonal, non‑exempt employees across multiple states on a bi‑weekly and weekly basis during busy seasons.
Stay up‑to‑date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance.
Collaborate with HR and festival managers to verify and process time and attendance data and monitor staff roster updates for each event.
Support the HR team with Workday, Accurate and HSI to onboard high‑volume new hires, including data entry, verification, outreach communications and reconciliation.
Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, and audit for compliant timekeeping and payroll processing.
Coordinate with festival managers to ensure their timely submission of payroll and ensure all onboarded employees are paid on time.
Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed.
Close out payroll for every department each show the immediate week after the event or after the employee works.
Ensure accurate labor coding and wage allocations per shift are audited.
Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly.
Responsible for all payroll emails, monitoring group email daily.
Update project‑management tool to track the status of all required tasks.
Support Production HR team onsite at shows as needed.
Other payroll and HR audit duties/special projects as required.
Work overtime upon management approval. Flexibility in schedule for busy seasons, urgent matters and business needs.
Travel to domestic event sites several times per year (economy) as needed.
Qualifications
Bachelor’s degree in Business, Accounting, Finance, or equivalent education.
2+ years of experience in processing high‑volume or event‑based/seasonal hiring and payroll cycles.
Knowledge of wage and hour laws, tax laws and other relevant regulations.
Experience with HRIS and payroll systems; Workday experience preferred.
Experience with onboarding or background check systems.
Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations.
Strong problem‑solving skills and ability to troubleshoot payroll/timekeeping discrepancies.
Proficient technical skills in Microsoft Excel.
Proficient skills with timekeeping software(s).
Ability to manage multiple deadlines with urgency and accuracy.
Knowledge of the I‑9 verification process.
Flexible with ever‑changing duties and schedules.
Works well under pressure while maintaining close attention to detail and organization.
Excellent verbal and written communication skills.
Work Environment
Must be able to tolerate loud noise levels & busy environments.
May work in drastic temperature climates while on site at our events.
Must be willing to frequently travel to work events during holiday, evening and weekend hours, as required, to meet deadlines.
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case‑by‑case basis.
HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
Hourly Pay Range: $20.00 – $25.00 USD Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.
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